Xerox Dd020 Manual

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WorkCentre 7120 Multifunction Printer
User Guide51
Supported Media
This section includes:
•Recommended Media on page 51
•General Media Loading Guidelines on page 51
•Media That Can Damage Your Printer on page 52
•Paper Storage Guidelines on page 52
Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to 
ensure the best print quality, and to avoid jams.
For best results, use Xerox printing media specified for your printer.
Recommended Media
A complete list of recommended media types is available:
•www.xerox.com/paper Recommended Media List (United States)
•www.xerox.com/europaper Recommended Media List (Europe)
Ordering Media
To order paper or specialty media, contact your local reseller or go to: 
www.xerox.com/office/WC7120supplies.
CAUTION:Damage caused by using unsupported paper and specialty media is not covered by 
the Xerox Warranty, Service Agreement, or Total Satisfaction Guarantee. The Total Satisfaction 
Guarantee is available in the United States and Canada. Coverage may vary outside these areas. 
Please contact your local representative for details.
General Media Loading Guidelines
Follow these guidelines when loading paper and media in the appropriate trays:
• Do not print on label sheets that have labels removed.
• Use only paper envelopes. Print envelopes 1-sided only.
• Do not overload the paper trays.
• Adjust the paper guides to fit the paper size.
• Make sure the correct paper type is selected on the printer touch screen after loading paper in a tray. 
						

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User Guide 52
Media That Can Damage Your Printer
Your printer is designed to use a variety of paper and media types for print jobs. However, some media 
can cause poor output quality, increased paper jams, or damage to your printer.
Do not use the following:
• Rough or porous media
• Inkjet paper
• Non-laser glossy or coated paper
• Paper that has been photocopied
• Paper that has been folded or wrinkled
• Paper with cutouts or perforations
• Stapled paper
• Envelopes with windows, metal clasps, side seams, or adhesives with release strips
• Padded envelopes
• Plastic media
Paper Storage Guidelines
Providing good storage conditions for your paper and other media contributes to optimum print quality.
• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from 
ultraviolet and visible light. Ultraviolet light, which is emitted by the sun and fluorescent bulbs, is 
particularly damaging to paper.
• The intensity and length of exposure to visible light on paper should be reduced as much as possible.
• Maintain constant temperatures and relative humidity.
• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to 
collect moisture.
• Store paper flat, either on pallets, cartons, shelves, or in cabinets.
• Avoid having food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave 
stored paper in the original packaging. The paper wrapper usually contains an inner lining that 
protects the paper from moisture loss or gain.
• Some specialty media is packaged inside resealable plastic bags. Store the media inside the bag 
until you are ready to use it. Keep unused media in the bag and reseal it for protection. 
						

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WorkCentre 7120 Multifunction Printer
User Guide53
Loading Media
This section includes:
•Loading Paper in Trays 1 through 4 on page 53
•Loading Paper in Tray 5 (Bypass Tray) on page 55
•Loading Envelopes in Tray 5 (Bypass Tray) on page 57
•Loading Envelopes in the Envelope Tray on page 58
•Printing on Special Media on page 60
Select the appropriate tray depending on the media you plan to use. For details, see Recommended 
Media on page 51.
Loading Paper in Trays 1 through 4
Tray 1, Tray 2, Tray 3, and Tray 4 accept the following media types:
•Plain
• Plain Reload (paper that has had one side printed)
•Bond
•Punched
•Letterhead
• Heavyweight
• Heavyweight Reload
• Extra Heavyweight
• Extra Heavyweight Reload
• Extra Heavyweight Plus
• Extra Heavyweight Plus Reload
•Recycled
•Labels
• Heavyweight Labels
• Extra Heavyweight Labels
•Pre-Printed
•Gloss
• Gloss Reload
• Heavyweight Gloss
• Heavyweight Gloss Reload
• Extra Heavyweight Gloss
• Extra Heavyweight Gloss Reload
Tray 1, Tray 2, Tray 3, and Tray 4 accept a maximum of approximately 560 sheets of 80 g/m² paper 
from A5, 148 x 210 mm (5.5 x 8.3 in.) to A3, 297 x 420 mm (11 x 17 in.). 
						

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User Guide 54
The following custom paper sizes are also supported: X width between 182 and 432 mm (7.2 x 17 in.),  
and Y length between 140 and 297 mm (5.5 x 11.6 in.). Custom paper sizes can be specified in 
1-mm increments.
Tray 1, Tray 2, Tray 3, and Tray 4 accept paper weights from 60 g/m² to 256 g/m².
To load paper in Tray 1, Tray 2, Tray 3, or Tray 4:
1. Pull the paper tray out toward you.
WARNING:Do not open all trays at once. The printer could topple forward, possibly 
causing injury.
2. Before loading paper into the paper trays, fan the edges to separate any sheets of paper that are 
stuck together. This reduces the possibility of paper jams.
3. If required, move the paper tray guides further out to load the new paper. To adjust the side and 
front guides, pinch the guide lever on each guide and slide the guides to their new position. To 
secure the guides in position, release the levers.
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4. Load the paper against the left-hand side of the tray.
Note:Do not load paper above the maximum fill line. Doing so may cause paper jams.
5. Adjust the guides so they touch the edges of the stack.
6. Push the tray completely into the printer.
7. If required, choose paper size, type, or color on the printer touch screen, then touch Confirm.
8. If you have not changed the media type, touch Confirm on the touch screen.
Loading Paper in Tray 5 (Bypass Tray)
Use the bypass tray for a variety of media types and custom sizes. It is primarily intended for small 
quantity jobs using special media. The bypass tray is located on the left-hand side of the printer. A tray 
extension is provided to accommodate larger paper. After loading paper in the bypass tray, make sure 
that the tray settings on the touch screen match the paper size and type loaded.
Tray 5 (Bypass Tray) accepts the following paper types:
•Plain
• Plain Reload
•Bond
•Punched
•Letterhead
• Heavyweight
• Extra heavyweight
• Extra heavyweight reload
•Recycled
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•Labels
• Heavyweight labels
•Pre-printed
•Envelope
•Gloss
• Gloss Reload
• Heavyweight gloss
• Heavyweight gloss reload
Tray 5 (Bypass Tray) accepts a maximum of approximately 50 sheets of 80 g/m² paper.
Tray 5 (Bypass Tray) accepts the following range of paper sizes: from A6, 100 x 148 mm (3.9 x 5.8 in.) 
to A3, 297 x 420 mm (11 x 17 in.).
The following custom paper sizes are also supported: X width between 98 and 432 mm (3.8 x 17 in.), and Y 
length between 89 and 297 mm (3.5 x 11.6 in.). Custom paper sizes can be specified in 1-mm increments.
Tray 5 (Bypass Tray) accepts paper weights from 60 g/m² to 216 g/m².
To load paper in Tray 5 (Bypass Tray):
1. Open Tray 5 by rotating it outward. For larger paper, pull the extension straight out until it stops.
2. Insert the paper either long edge or short edge first. Larger paper sizes can only be fed short edge first.
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User Guide57
3. Slide the guides so they just touch the edges of the stack.
Note:Do not load paper above the maximum fill line. Doing so may cause paper jams.
4. If required, choose paper size, type, or color on the printer touch screen, then touch Confirm.
5. If you have not changed the media type, touch Confirm on the touch screen.
Loading Envelopes in Tray 5 (Bypass Tray)
Tray 5 (Bypass Tray) accepts Monarch and Commercial #10 envelopes.
Tray 5 (Bypass Tray) accepts envelope paper weights from 75 g/m² to 90 g/m².
To load envelopes in Tray 5 (Bypass Tray):
1. Insert envelopes in Tray 5 (Bypass Tray).
2. Slide the guides so they just touch the edges of the stack.
Note:To help avoid jams, do not load envelopes above the maximum fill line.
3. On the printer touch screen, choose the envelope size, then touch Confirm.
Configuring the Envelope Tray
Note:The optional envelope tray provides higher volume envelope capacity than the bypass tray. 
The envelope tray replaces Tray 1 in the printer, and must be configured before use. When the 
envelope tray is installed, the standard Tray 1 cannot be used.
To configure the envelope tray:
1. Remove Tray 1 from the printer.
2. Insert the envelope tray in the Tray 1 position in the printer.
3. On the control panel, press Log in/Out.
4. Using the touch screen keyboard, enter admin, touch Next, enter 1111, then touch Enter.
5. Press the Machine Status button.
6. Touch the To o l s tab, then touch System Settings.
7. Touch Common Service Settings.
8. Under Fe a t u re s, scroll down, then touch Other Settings.
9. Under Page, touch the down arrow to display page 2 of 3.
10. Touch Tray 1 Configuration, then touch Change Settings.
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11. Touch Coupled as Envelope Feeder, touch Save, then touch Close.
12. Under Fe a t u re s, scroll up, then touch Paper Tray Settings.
13. Touch Paper Tray Attributes, then touch Tray  1.
14. Touch the check box for Envelope Feeder, then touch Change Settings.
15. Ensure that Paper Type is set to Envelope.
16. Under Paper Size, touch the desired envelope size.
17. Touch Save, touch Confirm, then touch Close twice.
The envelope tray is now ready for use.
Loading Envelopes in the Envelope Tray
The envelope tray accepts Monarch, Commercial #10, ISO C-5, DL envelopes, and custom-size 
envelopes from 148 x 241 mm (5.8 x 9.5 in.) to 98 x 162 mm (3.9 x 6.4 in.). Envelope size must be set 
using the touch screen.
The optional envelope tray accepts envelope paper weights from 75 g/m² to 90 g/m².
To load envelopes in the envelope tray:
1. Pull the envelope tray out toward you.
2. If required, move the paper tray guides further out to load the new envelopes. To adjust the side 
and front guides, pinch the guide lever on each guide and slide the guides to their new position. To 
secure the guides in position, release the levers.
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3. Load the envelopes in the envelope tray flap side down. Flaps should be closed and on the leading 
edge, toward the left side of the tray.
Notes:
•Printing will appear on the side facing up.
•Do not load envelopes above the maximum fill line. Doing so may cause jams.
4. Adjust the guides in the envelope tray so they touch the edges of the stack.
5. Push the tray completely into the printer.
6. If you have changed the envelope size: on the printer touch screen, touch Change Settings, 
choose the envelope size on the touch screen, touch Save, then touch Confirm.
7. If you are loading more envelopes of the same size, touch Confirm on the touch screen.
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WorkCentre 7120 Multifunction Printer
User Guide 60
Printing on Special Media
This section includes:
•Printing on Envelopes on page 60
•Printing on Labels on page 61
•Printing on Glossy Paper on page 62
•Creating and Saving Custom Sizes on page 86
Printing on Envelopes
Envelopes can be printed from Tray 5 (Bypass Tray) or from the optional envelope tray in the Tray 1 position.
Guidelines
• Successful envelope printing is dependent on the quality and construction of the envelopes. Try 
another envelope brand if the desired results are not achieved.
• Maintain constant temperatures and relative humidity.
• Store unused envelopes in their original packaging to avoid the excess moisture or dryness which 
can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal 
before or during printing.
• Do not use padded envelopes.
To print envelopes:
1. Load envelopes in the desired tray.
2. In the printer driver, do one of the following:
• Select Envelope as the paper type.
• Select Tray  5  ( By p a s s  Tray ) as the paper source.
• With the optional Envelope Tray in the Tray 1 position, select Tray  1 as the paper source.
Note:Some wrinkling or embossing may occur when printing on envelopes.
CAUTION:Never use envelopes with windows or metal clasps: they can damage the printer. 
Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service 
agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the 
United States and Canada. Coverage may vary outside these areas. Please contact your local 
representative for details.