Xerox Dd020 Manual

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User Guide111
Adding Annotations
Annotations, such as page numbers and the date, can be automatically added to copies.
To add annotations:
1. Touch Copy on the touch screen, then touch the Output Format tab.
2. Touch Annotations.
3. To insert a comment:
a. Touch Comment, then touch On.
b. On the next screen, touch the desired comment in the list of stored comments.
c. To create a comment, touch an  comment, then touch Edit. Using the touch 
screen keyboard, enter the new comment, then touch Save.
d. Touch Apply To, then touch First Page Only, All Pages or All Pages Except First, then 
touchSave.
e. To select the location of the comment on the page, touch Position, then touch the 
desired location.
f. Touch Save twice.
4. To insert the current date:
a. Touch Date, then touch On.
b. Touch the format to use for the date.
c. To select which pages the date appears on, touch Apply To, then touch First Page Only, All 
Pages or All Pages Except First, then touch Save.
d. To select the position of the date stamp on the page, touch Position, then select the 
desired position.
e. Touch Save twice.
5. To insert page numbers:
a. Touch Page Numbers, then touch On.
b. To enter the starting page number, touch the plus or minus (+/–) buttons.
c. To select which pages the page number appears on, touch Apply To, then touch All Pages or 
All Pages Except First, then touch Save.
d. To select the position of the date stamp on the page, touch Position, then select the 
desired position.
e. Touch Save twice.
6. To insert a Bates Stamp:
a. Touch Bates Stamp, then touch On.
b. Touch an existing stored prefix to use for the Bates Stamp. To create a new prefix, touch an 
 prefix, then touch Edit. Using the touch screen keyboard, enter the new prefix, 
then touch Save.
c. To enter the starting page number, touch the plus or minus (+/–) buttons.
d. To select which pages the Bates Stamp appears on, touch Apply To, then touch All Pages or 
All Pages Except First, then touch Save.
e. To select the position of the Bates Stamp on the page, touch Position, then touch the desired 
position, then touch Save. 
						

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f. To specify the number of digits, touch Number of Digits. To select the minimum number of 
digits necessary, touch Auto Assign, then touch Save. To select a specific number of digits, 
touch Manual Assign, then touch the plus or minus (+/–) buttons to insert up to 9 leading 
zeros, then touch Save.
g. Touch Save.
7. To specify the original’s orientation as you place it in the document feeder or on the document 
glass, under Original Orientation, touch either Upright Images or Sideways Images.
8. To change the format used for annotations:
a. Touch Fo r m a t  &  S t y l e.
b. To select the font point size, touch the plus or minus (+/–) buttons.
c. Touch the desired font color.
d. To select the placement of the annotations on the second side when printing 2-sided copies, 
touch Same as Side 1 or Mirror Side 1.
e. Touch Save.
9. Touch Save.
Adding Watermarks
You can add a watermark beneath the original image on your copies. Information such as 
predetermined text, date and time, and the printer serial number can be added.
1. Touch Copy on the touch screen, then touch the Output Format tab.
2. Touch Watermark.
3. To add a control number, touch Control Number, touch Add. To select the starting number, touch 
the plus or minus (+/–) buttons.
4. Touch Save.
5. To add a stored watermark, touch Stored Watermarks, then touch On. Touch a stored watermark 
in the list, then touch Save.
6. To print the current date and time on the copies, touch Date & Time, touch Add, then touch Save.
7. To print the printer’s serial number on the copies, touch Serial Number, touch Add, then touch Save.
8. The watermark image is faint so the content of the page can be seen. To make the watermark 
visible on copies used as originals, touch Watermark Effect, then touch Embossed or Outline, 
then touch Save.
9. Touch Save. 
						

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User Guide113
Identification Card Copying
This feature allows you to copy both sides of a small original, such as an identification card, onto the 
same side of a page.
1. Open the document feeder and place the card in the upper left hand corner of the document glass.
Note:Place the card slightly away from the top left corner of the document glass to capture the 
whole image of the card.
2. Close the document feeder, touch Copy on the touch screen, then touch the Output Format tab.
3. Touch ID Card Copy, touch On, then touch Save.
4. To scan side one, press the green Start button.
5. To scan side two, turn the card over without changing its location on the document glass, then 
touch Start on the touch screen.
Both sides of the card will then print onto the same side of a sheet of paper. 
						

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Advanced Copying
Use the Job Assembly tab to change the following settings:
•Building a Job on page 114
•Printing a Sample Copy on page 116
•Combining Original Sets on page 116
•Delete Outside/Delete Inside on page 117
•Saving Copy Settings on page 117
•Retrieving Saved Copy Settings on page 118
Building a Job
Complex copy jobs that include a variety of originals requiring different copy settings can be produced using 
this feature. Each “segment” can have different copy settings. After all segments are programmed and 
scanned, the page images are stored temporarily in the printer. The complete copy job is then printed.
To build a copy job with multiple segments:
1. Touch Copy on the touch screen.
2. Program and scan the first segment:
a. Place the originals in the document feeder or on the document glass for the first segment.
b. Touch the desired copy settings for the first segment.
c. Touch the Job Assembly tab.
d. Touch the Build Job button, touch On, then touch Save.
e. To scan the first set of originals, press the green Start button on the control panel.
The Copy screen appears on the touch screen.
3. Program and scan additional segments:
a. Place the originals in the document feeder or on the document glass for the next segment, 
then touch Next Original.
b. When printing 2-sided jobs, the start page of the next segment is set using Chapter Start. To set 
the start page of the next 2-sided segment, touch Chapter Start, then choose from the following:
•Off: the first page of the next segment prints on the next available side.
•On: the first page of the next segment prints on Side 1 of a new sheet of paper.
•Pages per Side-New Page: if the first segment has an odd number of pages the second 
segment will start on side 1. If the first segment has an even number of pages the 
second segment will start on side 2.
c. Touch Change Settings. Touch the settings for the segment.
d. To scan the next set of originals, press the green Start button on the control panel. 
						

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4. For each additional segment you wish to copy, repeat Step 3.
5. When all segments have been scanned, in the Copy screen, touch Last Original.
The entire copy job prints.
Note:Because all the segments print as one job, you can select options such as covers or booklet 
creation that will apply to the entire job.
To select Build Job options:
1. Touch Copy on the touch screen, then touch the Job Assembly tab.
2. Touch Build Job, then touch On.
3. Select from:
a.Copy Output: touch Paper Supply, Stapling, Collation and Output/Offset options, then 
touch Save.
b.Booklet Creation: see Creating Booklets on page 102. Select the desired settings, then 
touchSave.
c.Covers: see Including Covers on page 109. Select the desired settings, then touch Save.
d.Annotations: see Adding Annotations on page 111. Select the desired settings, then 
touchSave.
e.Segment Separators: to insert separator pages between segments, touch Segment 
Separators, then choose from the following:
•No Separators: separators are not inserted. Touch Save.
•Blank Separators: blank separators are inserted. To specify the quantity of separators, 
touch the plus or minus (+/–) buttons, then touch Save.
•1-Sided Separators Side 1 Only: the first page of the loaded documents is copied on the 
front side of a separator. Touch Save.
•1-Sided Separators Side 2 Only: the first page of the loaded documents is copied on the 
back side of a separator. Touch Save.
•2-Sided Separators: the first two pages of the loaded documents are copied onto each 
side of a separator. Touch Save.
f.
Wa term ark s: See Adding Watermarks on page 112. Select settings, then touch Save.
4. Touch Save. 
						

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Printing a Sample Copy
With a complicated copy job, it can be helpful to print a test copy before printing multiple copies. This 
feature prints a single copy and holds the remaining copies. After inspection of the sample, the 
remaining copies can be printed using the same settings, or cancelled.
Note:The sample copy is counted as part of the total quantity selected. For example, when 
copying a book, if 3 is entered as the number of desired copies, one copy of the book will be 
printed, and two other copies will be held until they are released for printing.
To print the sample copy:
1. Touch Copy on the touch screen, then touch the desired copy settings.
2. Touch the Job Assembly tab.
3. Touch Sample Job, then touch On.
4. Touch Save.
5. Press the green Start button on the control panel. The sample set is printed.
To print the remaining copies or delete the job:
1. To print the remaining copies of the job, touch Start, or press the green Start button on the 
control panel.
2. If the sample copy is unsatisfactory, touch Delete.
Combining Original Sets
If the number of originals exceeds the capacity of the document feeder, you can combine the sets into 
one job.
To select Combine Original Sets:
1. Touch Copy on the touch screen. Touch the desired copy settings, then enter the number of copies 
using the alphanumeric keypad on the control panel.
2. Touch the Job Assembly tab, then touch Combine Original Sets.
3. Touch On, then touch Save.
4. Place the first set of originals in the document feeder.
5. Press the green Start button on the control panel. Copying begins.
The Copy screen appears on the touch screen.
6. Scan additional sets:
a. Place the originals for the next set in the document feeder.
b. In the Copy screen, touch Next Original.
c. Touch Start on the touch screen, or press the green Start button on the control panel.
Copying continues.
7. For each additional set, repeat Step 6.
8. When the final set has been copied, in the Combine Original Sets screen, touch Last Original.
The final copies print.
9. To cancel the job, touch Delete. 
						

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Delete Outside/Delete Inside
This feature allows you to delete everything inside or outside a specified rectangular area. Up to three 
areas can be defined for deletion.
To select areas to delete:
1. Touch Copy on the touch screen, then touch the Job Assembly tab.
2. Touch Delete Outside/Delete Inside.
3. To delete everything outside the specified area when copying:
a. Touch Delete Outside.
b. The area is defined by the rectangle formed between the points as shown on the touch 
screen. Touch Area 1, then touch each coordinate on the touch screen. Use the alphanumeric 
keypad on the control panel to enter the coordinate values for X1, X2, Y1 and Y2. When all 
values have been entered, touch Save.
c. To apply the deleted area for 2-Sided copying, under Originals touch Both Sides, Side 1 Only 
or Side 2 Only.
d. Touch Save.
e. Additional areas can be defined by selecting Area 2 and Area 3.
4. To delete everything inside the specified area when copying:
a. Touch Delete Inside.
b. The area is defined by the rectangle formed between the points as shown on the touch 
screen. Touch Area 1, then touch each coordinate on the touch screen. Use the alphanumeric 
keypad on the control panel to enter the coordinate values for X1, X2, Y1 and Y2. When all 
values have been entered, touch Save.
c. To apply the deleted area for 2-Sided copying, under Originals, touch Both Sides, Side 1 Only 
or Side 2 Only.
d. Touch Save.
e. Additional areas can be defined by selecting Area 2 and Area 3.
Saving Copy Settings
To use a particular combination of copy settings for future copy jobs, you can save the settings with a 
name and retrieve the settings for later use with other copy jobs.
To save the current copy settings:
1. On the touch screen, touch Copy.
2. Touch the Job Assembly tab, then touch Save Current Settings.
3. Using the touch screen keyboard, enter a name for the saved settings.
4. Touch Save. 
						

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Retrieving Saved Copy Settings
You can retrieve and use previously saved copy settings for current jobs.
Note:To save the copy settings with a name, see Saving Copy Settings on page 117.
To retrieve saved settings:
1. On the touch screen, touch Copy.
2. Touch the Job Assembly tab, then touch Retrieve Saved Settings.
3. Touch the desired saved setting.
Note:To delete a saved setting, touch it, then touch the Delete Settings button.
4. Touch Retrieve. The saved settings are loaded for the current copy job. 
						

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6Scanning
This chapter includes:
•Scanning Overview on page 120
•Loading Original Documents on page 121
•Storing a Scan to a Folder on page 122
•Printing Stored Files at the Printer on page 122
•Printing Stored Files using CentreWare IS on page 124
•Scanning to a Network File Repository on page 127
•Scanning to an Email Address on page 128
•Scanning to a Computer on page 130
•Scanning to a Home Directory on page 131
•Storing to a USB Flash Drive on page 132
•Setting Scan Options on page 133
•Using the Xerox Scan Utility on page 137
See also: 
System Administrator Guide at www.xerox.com/office/WC7120docs for details on setting 
up scanning. 
						

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WorkCentre 7120 Multifunction Printer
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Scanning Overview
Scanning is an optional printer feature providing several methods for scanning and storing an original 
document. The scanning procedure used with the printer differs from that of desktop scanners. Because 
the printer is normally connected to a network rather than directly to a single computer, you select a 
destination for the scanned image at the printer.
The scanning feature allows you to scan a document and store the image to any of the 
followi ng destinations:
• Folder on the printer’s hard drive
• Document repository on a network server
• Email address
•Windows computer
• Home directory
• USB Flash Drive
• Computer using Xerox Scan Utility
• Application using TWAIN or WIA
Notes:
•The printer must be connected to a network to retrieve a scan file.
•Scanning functions require installation of the Scan Drivers. For more information, see 
Installing the Software on page 42.
•Scanning must be enabled before use. For details, see the System Administrator Guide at 
www.xerox.com/office/WC7120docs.
•Print, copy, and fax jobs can print while you are scanning original documents or 
downloading files from the printer’s hard drive.