Xerox Dd020 Manual

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Loading Original Documents
All scanning tasks begin with loading the original document in the printer. Use the document glass for 
single-page jobs, or originals that will not feed through the document feeder. Use the document feeder 
for multiple- or single-page jobs.
Using the Document Glass
Lift the document feeder cover and place the original facedown, toward the back left corner of the 
document glass as shown.
CAUTION:When scanning a bound document, do not attempt to force the document feeder 
cover closed. Doing so may damage the document feeder cover.
Using the Document Feeder
Insert originals faceup. Adjust the paper guides so they fit against the originals.
wc7120-020
wc7120-018wc7120-019 
						

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Storing a Scan to a Folder
This section includes:
•Scanning to a Folder on page 122
•Printing Stored Files at the Printer on page 122
•Using Job Flow Sheets on page 124
•Printing Stored Files using CentreWare IS on page 124
•Retrieving Scanned Files to Your Computer Using CentreWare Internet Services on page 124
•Creating a Folder on page 125
•Deleting a Folder on page 126
Storing a scanned file to a folder is the simplest scanning method. A document scanned at the printer 
is stored as a file to a folder on the printer’s hard drive. You can then print the file, or you can copy the 
stored file to your computer using a Web browser and CentreWare IS. 
Folders are accessible to all users unless protected with a password. For details, see Creating a Folder on 
page 125.
Note:Scanning to a folder must be enabled by the system administrator.
Scanning to a Folder
To store a scanned file to a folder:
1. Load the original on the document glass or in the document feeder.
2. Press the Services Home button.
3. On the touch screen, touch Store to Folder.
4. Touch the desired folder. If a password is required, enter the password using the alphanumeric 
keypad, then touch Confirm on the touch screen.
5. To change any of the scan settings, use the four menus at the bottom of the touch screen: Color 
Scanning, 2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan 
Options on page 133.
6. Press the green Start button. The Store to Folder progress screen appears on the touch screen.
When the scan is complete, the touch screen will redisplay the Store to Folder tab. The file is stored 
to the folder on the printer’s hard drive. You can then print the file or retrieve it to your computer 
using CentreWare IS.
Printing Stored Files at the Printer
To print a file stored to a folder at the printer:
1. Press the Services Home button.
2. On the touch screen, touch Send from Folder.
3. Touch the desired folder. If a password is required, enter the password using the alphanumeric 
keypad, then touch Confirm on the touch screen. 
						

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4. In the file list, touch the desired file. To print multiple files, touch them in succession.
Note:To view a thumbnail preview of the file, from the List drop-down list, select Thumbnail.
5. Touch Print.
6. If desired, select from the following options: Paper Supply, 2-Sided Printing or Output Destination.
7. To set the number of copies, touch Print Quantity, then enter the desired quantity using the 
alphanumeric keypad.
8. Touch Print.
Additional Send from Folder Options
1. To view an enlarged file preview:
a. In the touch screen file list, touch the desired file.
b. Touch File Details. From the Whole Page drop-down list, touch Enlarged View. Touch the 
scroll buttons to examine the enlarged preview.
c. To rotate the preview, select the desired rotation from the No Rotation drop-down list.
Note:Rotating the preview does not rotate the printed output.
d. When finished, touch Close.
2. To view a summary of file information:
a. In the touch screen file list, touch the desired file.
b. Touch Review.
c. When finished, touch Close.
3. To delete a file:
a. In the touch screen file list, touch the file to be deleted.
b. Touch Delete twice.
4. To change a file name:
a. In the touch screen file list, touch the desired file.
b. Touch File Details.
c. Touch Change File Name.
d. Using the touch screen keyboard, enter the new name.
e. Touch Save, then touch Close.
5. To access Job Flow Settings:
a. If Job Flow Sheets have been created, touch Job Flow Settings. The Job Flow Sheet currently 
linked to the folder is displayed.
b. To make changes to the Job Flow settings, touch Create/Change Link or Select Job Flow Sheet. 
						

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Using Job Flow Sheets
Job Flow Sheets allow you to execute a series of registered actions, such as Send as Fax or Print, for a 
file stored in a folder. Job Flow Sheets are created by the system administrator and are stored in the 
printer where they can linked by the user to a stored file.
For details, see the System Administrator Guide at www.xerox.com/office/WC7120docs.
Printing Stored Files using CentreWare IS
1. At your computer, launch your Web browser.
2. Type the printer’s IP address into the Web browser’s address bar, then press Enter to open 
CentreWare Internet Services.
Note:If you don’t know the printer’s IP address, see Finding The Printer’s IP Address on page 47.
3. Click the Scan tab.
4. In the Scan navigation pane at the left of the page, click Fo l d e r.
5. In the Fo l d e r list, click the desired folder. If required, enter the folder password, then click Apply.
The Folder: List of Files page appears.
6. Select the desired file.
7. Scroll the page to see the Print File section.
8. If desired, make selections from the following printing options: Paper Supply, Output 
Destination, Quantity, 2-Sided Printing, or Batch Print.
9. Click Print File.
Retrieving Scanned Files to Your Computer Using 
CentreWare Internet Services
Stored files are retrieved by copying them from the printer folder to your computer’s hard drive.
1. At your computer, launch your Web browser.
2. Type the printer’s IP address into the Web browser’s address bar, then press Enter to open 
CentreWare IS.
Note:If you don’t know the printer’s IP address, see Finding The Printer’s IP Address on page 47.
3. Click the Scan tab.
4. In the Scan navigation pane at the left of the page, click Fo l d e r.
5. In the Fo l d e r list, click the desired folder. If required, enter the folder password, then click Apply.
The Folder: List of Files page appears.
Note:If necessary, scroll down to see all files.
6. Select the desired file.
7. Scroll down to reveal Retrieving Format. From the Retrieving Format drop-down list, click the 
desired file format. If desired, select options for the file format using the check boxes and 
drop-down lists. Options vary by file format.
8. Click Retrieve. 
						

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9. On the Retrieve Files from Folder page, click the link to the selected file.
10. Click Save, select the desired storage location, then click Save.
11. If a stored file is no longer needed:
a. Select the desired file. 
b. In the upper right corner of the page, click Delete.
c. When prompted, click OK.
Additional File Retrieve Options
The following options are available when retrieving a stored file:
1. To retrieve a single page of a multiple-page document, select Retrieve Page Enabled. In the Page 
Number field, type the page number.
2. To add a thumbnail view when using XPS format, select the Add Thumbnail Enabled check box.
3. To apply MRC High Compression to PDF and XPS format files, select the MRC High Compression 
Enabled check box. Select the desired quality from the Quality drop-down list.
4. To create a searchable-text PDF or XPS file:
a. Select Searchable Text Enabled.
b. From the Language of the Original drop-down list, select the language.
c. To apply Text Compression, from the Te x t  C o m p r e s s i o n drop-down list, select Enabled.
Creating a Folder
To create a folder using the printer touch screen:
1. On the control panel, press the Machine Status button.
2. Touch the To o l s tab, then under Fe a t u re s, touch Create Folder.
3. Touch an  folder.
4. To assign a password to the folder:
a. Under Check Folder Passcode, touch On.
b. Using the alphanumeric keypad, enter the password.
c. Touch Save.
5. Assign folder attributes:
•Touch Folder Name. Using the touch screen keyboard, enter the name, then touch Save.
•Touch Delete Files After Retrieval, touch Ye s or No, then touch Save.
•Touch Delete Expired Files, touch Ye s or No, then touch Save.
•Touch Link Job Flow Sheets to folder, then touch Cut Link or Create Change Link.
To create a folder using CentreWare IS:
1. At your computer, launch your Web browser.
2. Type the printer’s IP address into the Web browser’s address bar, then press Enter to open 
CentreWare Internet Services.
Note:If you don’t know the printer’s IP address, see Finding The Printer’s IP Address on page 47.
3. Click the Scan tab. 
						

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4. In the Scan navigation pane at the left of the page, click Fo l d e r.
5. In the Fo l d e r list, click Create for an  folder.
Note:If necessary, scroll the page to see available folders.
6. Assign folder attributes:
•Folder Name: type the name.
•Delete Files After Retrieval: set or clear.
•Delete Expired Files: set or clear.
7. To assign a password to the folder:
a. In the Folder Passcode field, type the password.
b. In the Retype Passcode field, retype the password.
c. In the Check Folder Passcode drop-down list, select Always, Save or Print/Delete.
Your folder is now available for use. Its contents will be stored on the printer’s hard drive. The folder will 
appear on the printer touch screen, and in the folder list in CentreWare IS.
Deleting a Folder
CAUTION:Files in the folder will be deleted.
To delete a folder using the printer touch screen:
1. On the control panel, press the Machine Status button.
2. Touch the To o l s tab, then under Fe a t u re s, touch Create Folder.
3. Touch the desired folder.
4. If a password is required, enter the password using the alphanumeric keypad, then touch Confirm.
5. Touch Delete Folder, then touch Delete.
To delete a folder using CentreWare IS:
1. At your computer, launch your Web browser.
2. Type the printer’s IP address into the Web browser’s address bar, then press Enter to open 
CentreWare Internet Services.
Note:If you don’t know the printer’s IP address, see Finding The Printer’s IP Address on page 47.
3. Click the Scan tab.
4. In the Scan navigation pane at the left of the page, click Fo l d e r.
Note:If necessary, scroll down to see all folders.
5. In the Fo l d e r list, click Delete for the folder to be deleted.
Note:If the folder contains files, they must be deleted before the folder can be deleted.
6. Click OK. If required, enter the folder password, then click Apply. 
						

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Scanning to a Network File Repository
Scanning to a network file repository is a feature of Network Scanning. Documents you scan are sent to a 
document repository on a network server configured by your system administrator. A template, also 
created by the system administrator, defines the scan settings and the destination of the scanned image.
Notes:
•Scanning to a network file repository must be configured by your system administrator.
•Templates must be created using CentreWare IS. For details, see the 
System Administrator Guide at www.xerox.com/office/WC7120docs.
To use the scan to a network file repository feature:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press the Services Home button.
3. Touch Network Scanning.
4. Touch the desired template.
5. To override the template scan settings:
• For scanning options, use the four menus at the bottom of the touch screen: Color Scanning, 
2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan Options on 
page 133.
• For additional scanning options, use the three tabs at the top of the touch screen. For details, 
see Additional Scanning Options on page 134.
6. Press the green Start button. 
						

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Scanning to an Email Address
Scanning to an email address sends scanned documents as attachments to email.
Note:This feature must be enabled by your system administrator.
To send a scanned image to an email address:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press the Services Home button.
3. Touch E-Mail.
4. Specify the recipient using one of these methods:
•Touch New Recipient: using the touch screen keyboard, enter the complete email address, 
touch Add, then touch Close.
•Touch Address Book: touch the desired recipient, then touch To.
5. Repeat Step 4 to add additional recipients to the list. When all recipients have been added to the 
list, touch Close.
6. A default subject is provided for the email. To change the subject, touch Subject. Using the touch 
screen keyboard, enter the new subject, then touch Save.
7. To change any of the scan settings, touch the four menus at the bottom of the control panel: 
Color Scanning, 2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan 
Options on page 133.
8. Press the green Start button.
Setting Email Options
You can override the template settings created by your system administrator, and change the following 
email settings:
•File Name
•File Format
• Reply To
•Read Receipts
To change the File Name, Message or Reply to email options:
1. On the printer control panel, press the Services Home button.
2. Touch E-Mail, then touch the E-mail Options tab.
3. Touch File Name, Message, or Reply to. Using the touch screen keyboard, delete or modify the text.
4. Touch Save.
To change the file format:
1. On the printer control panel, press the Services Home button.
2. Touch E-Mail, then touch the E-mail Options tab.
3. Touch File Format, then select the desired file type. Each file format is described when selected.
4. To accept the file format, touch Save. 
						

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To request a read receipt:
1. On the printer control panel, press the Services Home button.
2. Touch E-Mail, then touch the E-mail Options tab.
3. Touch Read Receipts, then touch On.
4. Touch Save. 
						

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Scanning to a Computer
The Scan to PC feature allows you to scan a document to your computer.
Note:This feature must be enabled by your system administrator.
To use the Scan to PC feature:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press the Services Home button.
3. Touch Scan to PC.
4. Touch Transfer Protocol, then touch FTP, SMB or SMB (UNC Format), then touch Save.
5. Touch Server, Save in, User Name and Password. For each setting, using the touch screen 
keyboard, enter the data. Touch Save.
Note:If the server name was previously stored, touch Address Book, touch the desired server, 
touch Add, then touch Close.
6. To change any of the scan settings, touch the four menus at the bottom of the touch screen: Color 
Scanning, 2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan 
Options on page 133.
7. Press the green Start button.
8. Access the scanned image at your computer.