Xerox Dd020 Manual

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Using the WIA Image Manager in a Windows Application
To import scanned images into an application using the WIA Image Manager on Windows XP, 
Windows Vista and Windows Server 2003:
1. Open the file in which you want to place the image.
2. To acquire the scanned image, select the application’s menu item. For example, if you are placing 
an image in a Microsoft Word 2003 document:
a. Click Insert.
b. Select Picture.
c. Select From Scanner or Camera.
d. Select the scanner, then click OK.
3. Open the folder to view thumbnails of the scanned images.
4. To see details of an image file:
a. Select the image.
b. Click View picture information. The Properties dialog box displays the file size, and the date 
and time that the image was scanned.
c. Click OK.
d. Select the image you want to import.
5. Click Get Pictures.
A copy of the image is transferred to the location selected in your application.
Note:If you want to delete the images you selected, click Delete.
Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN)
To import scanned images into an application:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are placing an image 
in a Microsoft Word for Macintosh document:
a. Click Insert.
b. Select Picture.
c. Select From Scanner or Camera.
d. Select the scanner, then click Acquire.
The Scan to Email and Copy to Folder tabs on the Xerox Scan Utility display thumbnails of the 
images. Information about each image, including the template used, resolution, size of the image 
file, and the profile name and settings appears to the right of the thumbnail.
3. Select the image you want to import.
4. Click Import. A copy of the image is transferred to the location selected in your application. If you 
want to delete the images you selected, click Delete.
Note:For details, click Help. 
						

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7Faxing
This chapter includes:
•Fax Overview on page 144
•Sending a Fax on page 146
•Server Fax on page 147
•Sending an Internet Fax on page 148
•Faxing from Your Computer on page 149
•Receiving Faxes on page 150
•Selecting Fax Options on page 151
•Adding Address Book Entries on page 155
•Creating Fax Comments on page 157 
						

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Fax Overview
Faxing is an optional printer feature providing several methods for faxing an original document.
•Embedded Fax: Document is scanned and sent directly to a fax machine.
•Server Fax: Document is scanned and sent over an Ethernet network to a fax server, which then 
sends the fax to a fax machine.
•Internet Fax: Document is scanned and emailed to a recipient.
•Faxing from your Computer: Using the printer driver, the current print job is sent as a fax.
Note:Fax capability must be enabled by the system administrator before use. For details, see the 
System Administrator Guide at www.xerox.com/office/WC7120docs. 
						

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Loading Original Documents
With the exception of Faxing from Your Computer, faxing tasks begin with loading the original 
document in the printer. Use the document glass for single page jobs or for originals that will not feed 
through the document feeder. Use the document feeder for multiple or single page jobs.
Document Glass
Lift the document feeder cover and place the original facedown, toward the back-left corner of the 
document glass as shown.
Document Feeder
Insert originals faceup. Adjust the paper guides so they fit against the originals.
wc7120-020
wc7120-018wc7120-019 
						

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Sending a Fax
To send a fax using the printer’s Embedded Fax:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press Services Home.
3. Touch Fa x.
4. To manually enter the recipient fax number do one of the following:
• Enter the fax number using the alphanumeric keypad, then touch Add.
•Touch New Recipients, enter the number using the touch screen keyboard, touch Add, then 
touch Close.
5. To use a number previously stored in the Address Book:
a. Touch Address Book.
b. Touch List all public entries or List all group entries from the drop-down list. 
c. Touch the arrows to scroll through the list.
d. Touch the desired address.
e. Touch Add, then touch Close.
Notes:
•Addresses must be entered in the Address Book to use the address book. For details, see 
Adding Address Book Entries on page 155.
•Chain Dial can be performed when viewing the list of individual addresses in the Address 
Book. For details, see Using Chain Dial on page 156.
6. To include a cover page:
•Touch Cover Page, then touch Print Cover Page.
• To add a previously created comment, touch Comments, then under either Recipient’s 
Comment or Sender’s Comment, touch an available comment, then touch Save. For details, 
see Creating Fax Comments on page 157.
•Touch Save.
7. Adjust fax options if required. For details, see Selecting Fax Options on page 151.
8. Press the green Start button. The printer scans the pages and transmits the document when all 
pages have been scanned.
Inserting Pauses in Fax Numbers
Some fax numbers require one or more pauses during the dialing sequence.
To insert a pause in a fax number:
1. Using the alphanumeric keypad, begin entering the fax number.
2. Press the Dial Pause button on the control panel to insert a pause, represented by a hyphen, in the 
desired location.
3. Continue entering the fax number. 
						

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Server Fax
When using the Server Fax, a document is scanned and sent to a fax server on the network. The fax 
server then sends the fax over a telephone line to a fax machine.
Notes:
•The Server Fax service must be enabled before use, and a fax server must be configured.
•Server Fax cannot be used together with the Fax feature. When Server Fax is in use, the 
touch screen Fax button activates Server Fax.
•Server Fax cannot be used together with the Internet Fax feature. When Server Fax is in 
use, the touch screen Internet Fax button does not appear.
Sending a Server Fax
1. Load the original on the document glass or in the document feeder.
2. On the control panel, touch Services Home.
3. Touch Fa x.
4. Enter the number using the alphanumeric keypad, then touch Add.
5. Touch New Recipients, enter the number using the touch screen keyboard, touch Add, then 
touchClose.
6. To use a number previously stored in the Address Book:
a. Touch Address Book.
b. Touch the arrows to scroll through the list.
c. Touch the desired address.
d. Touch Add, then touch Close.
7. Adjust fax options if necessary. For details, see Selecting Fax Options on page 151.
8. Press the green Start button. The printer scans the pages and transmits the fax document when 
all pages have been scanned. 
						

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Sending an Internet Fax
If an SMTP email server is connected to the network, a document can be sent to an email address. 
This feature eliminates the need for a dedicated telephone line. When sending an Internet Fax, the 
document is scanned and sent to an email address.
Note:The Internet Fax service must be enabled before use, and an SMTP server must be configured. 
For details, see the System Administrator Guide at www.xerox.com/office/WC7120docs.
To send an Internet Fax:
1. Place the original on the document glass or in the document feeder.
2. On the printer touch screen, touch Services Home, then touch Internet Fax.
3. Touch New Recipient.
4. To enter the recipient’s email address do one of the following:
• Enter the address using the touch screen keyboard, then touch Add. Repeat for each 
recipient, then touch Close.
•Touch Address Book, touch the desired address in the scrolling list, then touch Add. When all 
recipients have been added, touch Close.
5. Adjust fax options if necessary. For details, see Selecting Fax Options on page 151.
6. Press the green Start button. The printer scans the pages and sends the document as an email 
attachment when all pages have been scanned. 
						

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Faxing from Your Computer
A document stored on your computer can be sent as a fax using the printer driver.
Note:To fax from your computer, fax must be installed in the printer and enabled by the 
system administrator. 
1. In your software application, click File, then Print.
2. Select your printer from the list.
3. Access the printer driver settings by selecting Properties or Preferences (Windows), or Xerox 
Fe a t u re s for Macintosh. The title of the button may vary depending on your application.
4. Select printer features.
• Windows: Click the Paper/Output tab.
• Macintosh: Click Copies & Pages, then click Xerox Features.
5. Click the Job Type menu, then click Fa x.
6. Click Add Recipients.
7. Enter the recipient’s name and fax number. If desired, complete the additional information.
8. If desired, click the Cover Sheet tab, choose an option, then click OK.
9. If desired, click the Options tab, choose options, then click OK.
10. Click OK.
11. Send the fax:
• Windows: Click OK.
• Macintosh: Click Print.
For details, click the Help button in the Fax window. 
						

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Receiving Faxes
The printer must be configured by the system administrator to receive and print a fax using the 
Embedded Fax, Server Fax, and Internet Fax. For more information, see the System Administrator Guide 
at www.xerox.com/office/WC7120docs.