Xerox Dd020 Manual

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WorkCentre 7120 Multifunction Printer
User Guide151
Selecting Fax Options
This section includes:
•Setting 2-Sided Faxing on page 151
•Selecting the Original Type on page 151
•Setting the Fax Resolution on page 151
•Adjusting Image Quality on page 151
•Adjusting Layout on page 152
•Additional Fax Options on page 153
•Creating Fax Comments on page 157
Setting 2-Sided Faxing
1. Touch Fa x on the touch screen.
2. Touch 2 Sided Scanning, then touch the desired option: 1 Sided, 2 Sided, 2 Sided, Rotate Side 2.
3. For more options, touch 2 Sided Scanning, then touch More:
•Touch 2 Sided or 2 Sided, Rotate Side 2.
•Touch First Page 1 Sided.
Selecting the Original Type
1. Touch Fa x on the touch screen.
2. Touch Original Type, then touch the desired option (Te x t ,  P h o t o  &  Te x t, Photo).
Setting the Fax Resolution
1. Touch Fa x on the touch screen.
2. Touch Resolution, then touch the desired option:
• Standard 200x100 dpi
• Fine 200 dpi
• Super Fine 400 dpi
• Super Fine 600 dpi
Note:For Server Fax, touch Standard or Fine.
Adjusting Image Quality
Lighten/Darken
1. Touch Fa x on the touch screen.
2. Touch Lighten/Darken, then touch the left arrow to darken or the right arrow to lighten image. 
						

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Image Enhancement: Auto Suppression
When faxing originals printed on thin paper, images printed on one side of the paper can sometimes 
be seen on the other side of the paper. Use Auto Suppression to reduce this problem.
1. Touch Fa x on the touch screen.
2. Touch the Image Quality tab, then touch Image Enhancement.
3. Touch Auto Suppression.
4. To manually adjust the image contrast (the difference between light and dark areas in an image), 
touch Manual Contrast, then touch the pointer to adjust the contrast level. The default setting is 
Auto Contrast.
5. Touch Save.
Adjusting Layout
Layout settings allow you to adjust the original size, set page scanning for book faxing, and reduce or 
enlarge the fax image.
Adjusting the Original Size
1. Touch Fa x on the touch screen.
2. Touch the Layout Adjustment tab, then touch Original Size.
3. Touch one of the following:
•Auto Detect, to automatically identify standard size originals.
•Manual Size Input, for manual definition of the scan area using standard paper dimensions.
•Mixed Size Originals, for scanning originals of different standard sizes.
4. Touch Save.
Book Faxing
1. Touch Fa x on the touch screen.
2. Touch the Layout Adjustment tab, then touch Book Faxing.
3. Touch one of the following options:
•Off (Default).
•Left Page then Right, then touch Both Pages, Left Page Only or Right Page Only.
•Right Page then Left, then touch Both Pages, Left Page Only or Right Page Only.
•Top Page then Bottom, then touch Both Pages, Top Page Only or Bottom Page Only.
4. Touch Save.
Reduce/Enlarge
1. Touch Fa x on the touch screen.
2. Touch the Layout Adjustment tab, then touch Reduce/Enlarge.
3. Touch a preset percentage, or touch the plus or minus buttons (+/–) to specify a variable percentage.
4. Touch Save. 
						

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User Guide153
Additional Fax Options
Additional fax options allow you to specify how the fax is transmitted.
Note:With the exception of Delay Start, these settings are not available for Server Fax.
To adjust these settings:
1. On the touch screen, touch Fa x, then touch the Fa x  O p t i o n s tab.
2. Touch the desired option, touch the desired settings, then touch Save.
OptionVa l u e s
Confirmation Options Off, print report after each fax transmission
Starting Rate G3 Auto, Forced 4800 bps
Priority Send/Delay Start Priority Send: Off, On.
Delay Start: Off, Specific Time (touch Specific Time, then touch 
desired settings)
Transmission Header Text Off, Display Header
Recipient Print Sets 1 Set, Multiple Sets (touch Multiple Sets, then touch plus or minus buttons 
(+/–) to set quantity)
Pages per Side Off, On (touch plus or minus buttons (+/–) to set quantity)
Remote Folder Send to Folder: Off, On, Folder Number, Folder Passcode (enables sending a 
file directly to a folder on a remote fax machine by setting the Folder 
Number and Folder Passcode using the alphanumeric keypad)
F Code Off, On, (F Code is a file transmission method enabled by setting the F Code 
and Folder Password using the alphanumeric keypad or the touch 
screen keyboard) 
						

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User Guide 154
More Fax Options
Further optional fax settings are provided. To adjust these settings:
1. On the touch screen, touch Fa x, then touch the More Fax Options tab.
2. Touch the desired option, touch the desired settings, then touch Save.
Note:These settings are not available for Server Fax.
Internet Fax Options
Additional Internet Fax options are provided. To make these settings:
1. On the touch screen, touch Internet Fax, then touch the Internet Fax Options tab.
2. Touch the desired option, touch the desired settings, then touch Save.
Note:For details, see the System Administrator Guide at www.xerox.com/office/WC7120docs.
OptionVa l u e s
Remote Polling Off, Poll a Remote Device (retrieve files stored on a remote fax machine by 
using the Remote Folder feature)
Store for Polling Off, Store for Free Polling and Store for Secure Polling (fax documents stored 
in the printer are made available for remote polling by enabling Free Polling 
or Secure Local Polling, then touching the folder and file)
On-Hook (Manual 
Send/Receive)Manual Send: touch On-Hook, touch Manual Send, then use the touch 
screen keyboard to enter destination and passcode
Manual Receive: touch On-Hook, touch Manual Receive, then press green 
Start button
OptionVa l u e s
Acknowledgement Report Confirmation Options: Off, print report after each fax transmission
Read Receipts: Off, request read receipt from recipient’s fax server
Internet Fax Profile TIFF-S: use for A4, 210 x 297 mm (8.5 x 11 in.) originals with Standard or 
Fine Resolution
TIFF-F or TIFF-J: use for A3, 297 x 420 mm (11 x 17 in.) originals with 
Superfine Resolution
Pages per Side Off, On (touch plus or minus buttons (+/–) to set quantity)
Starting Rate G3 Auto, Forced 4800 bps, G4 Auto
Transmission Header Text Off, Display Header 
						

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User Guide155
Adding Address Book Entries
This section includes:
•Adding an Individual Address on page 155
•Deleting an Individual Address on page 155
•Adding a Group on page 155
•Deleting a Group on page 156
•Using Chain Dial on page 156
The address book can store email, server, fax, and Internet fax addresses. Addresses can be stored for 
individuals, or groups containing multiple individuals.
Adding an Individual Address
1. On the control panel, press the Machine Status button.
2. On the touch screen, touch the Tools tab.
3. Touch Setup & Calibration, touch Setup, then touch Add Address Book Entry.
4. On the next screen, touch an  address in the scrolling list.
5. Touch Address Type, touch the desired address type, then touch Save.
Each address book type requires different settings.
6. Touch each desired item in the list, enter the information using the alphanumeric keypad or touch 
screen keyboard, then touch Save.
7. When all desired settings have been configured, touch Save to complete the address book entry.
Deleting an Individual Address
1. On the control panel, press the Machine Status button.
2. On the touch screen, touch the Tools tab.
3. Touch Setup & Calibration, touch Setup, then touch Add Address Book Entry.
4. On the next screen, touch the desired address in the scrolling list.
5. Touch Delete Entry, then touch Delete to confirm.
Adding a Group
Create a group to send a fax to multiple individuals. Groups can include both previously stored 
individuals and group entries.
Note:Individual entries must be configured before groups can be defined.
1. On the control panel, press the Machine Status button.
2. On the touch screen, touch the Tools tab.
3. Touch Setup & Calibration, touch Setup, then touch Create Fax Group Recipients.
4. On the next screen, touch an  group in the scrolling list. 
						

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5. On the next screen, touch the Group Name field, enter a name for the group using the touch 
screen keyboard, then touch Save.
6. Touch the Speed Dial field, then enter the Speed Dial number for the desired individual using the 
alphanumeric keypad.
7. Touch Add to this Group.
8. Repeat steps 6 and 7 until all individuals have been added to the group.
9. When all entries have been added, touch Save, then touch Close.
Deleting a Group
1. On the control panel, press the Machine Status button.
2. On the touch screen, touch the Tools tab.
3. Touch Setup & Calibration, touch Setup, then touch Create Fax Group Recipients.
4. On the next screen, touch the desired group in the scrolling list.
5. Touch Delete, then touch Delete to confirm.
Using Chain Dial
Chain Dial creates a single fax recipient telephone number by adding two or more fax numbers 
together into a single number. For example, an area code or extension number could be stored 
separately from the rest of the telephone number. Access Chain Dial from the Address Book.
1. On the touch screen, touch Fa x.
2. Touch Address Book.
3. Touch List all public entries from the drop-down list.
4. Touch Chain Dial.
5. To add numbers do one of the following:
a. Touch the desired speed dial entry from the scrolling list. Touch the scroll arrows if necessary.
b. Enter a number using the alphanumeric keypad.
c. Touch the keyboard button, enter a number using the touch screen keyboard, then touch Save.
6. Touch Add. The numbers are added together in the Recipient List.
7. Touch Save. The combined number appears as a single recipient in the Recipient(s) list.
8. Touch Close.
The fax can now be sent. 
						

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User Guide157
Creating Fax Comments
1. On the control panel, press the Machine Status button.
2. On the touch screen, touch the Tools tab.
3. Touch Setup, then touch Add Fax Comment.
4. On the next screen, touch an  comment in the scrolling list.
5. Enter the comment using the touch screen keyboard, then touch Save.
6. Touch Close.
The comment is ready to use. 
						

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User Guide 158 
						

							WorkCentre 7120 Multifunction Printer
User Guide159
8Maintenance
This chapter includes:
•Maintenance and Cleaning on page 160
•Ordering Supplies on page 167 
						

							Maintenance
WorkCentre 7120 Multifunction Printer
User Guide 160
Maintenance and Cleaning
This section includes:
•General Precautions on page 160
•Locating the Serial Number on page 161
•Billing and Usage Information on page 161
•Cleaning the Printer on page 162
•Installing Staples on page 169
See also: 
Safety on page 11
General Precautions
WARNINGS:
• When cleaning your printer do NOT use organic or strong chemical solvents or aerosol 
cleaners. Do NOT pour fluids directly into any area. Use supplies and cleaning materials only 
as directed in this documentation. Keep all cleaning materials out of the reach of children.
• Internal parts of the printer may be hot. Use caution when doors and covers are open.
• Do NOT use pressurized air spray cleaning aids on or in the printer. Some pressurized air spray 
containers contain explosive mixtures and are not suitable for use in electrical applications. 
Use of such cleaners can result in a risk of explosion and fire.
• Do NOT remove the covers or guards that are fastened with screws. You cannot maintain or 
service any parts that are behind these covers and guards. Do NOT attempt any maintenance 
procedure that is NOT specifically described in the documentation supplied with your printer.
To avoid damaging the printer, keep the following guidelines in mind:
• Do not place anything on top of the printer.
• Do not leave the covers and doors open for any length of time, especially in well-lit places. Light 
exposure can damage the drum cartridges.
• Do not open covers and doors during printing.
• Do not tilt the printer while in use.
• Do not touch the electrical contacts, gears, or laser devices. Doing so may damage the printer and 
cause the print quality to deteriorate.
• Make sure any parts removed during cleaning are replaced before you plug in the printer.