Ricoh Mp C5503 User Guide

							Registering Functions in a Program
Depending on the functions, the number of programs that can be registered is different. • Copier: 25 programs
• Document Server: 25 programs
• Facsimile: 100 programs • Scanner: 25 programs
The following settings can be registered to programs:
Copier:
Color mode, original type, density, Special Original, paper tray, Store File (except for User Name,
File Name, and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet,
Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies
Document Server (on the initial document print screen):
2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip
Sheet (except for Main Sheet Tray in Designate / Chapter), Edit / Stamp, number of prints
Facsimile:
Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, FileName, and Password), Preview, transmission type, destinations (except for folder destinations),
Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX
Mode (except for Subject)
Scanner:
Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings
and Start No.), Store File (except for User Name, File Name, and Password), Preview,
Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice
This section explains how to register functions in a program using copier function as an example.
1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on
the [Home] screen.
Registering Functions in a Program
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							2.Edit the copy settings so all functions you want to store in a program are selected.
3. Press the [Program] key.
4.Press [Program].
5. Press the program number you want to register.
6.Enter the program name.
7. Press [OK].
8. Press [Exit].
• The number of characters you can enter for a program name varies depending on the functions as
follows:
• Copier: 34 characters
• Document Server: 34 characters
• Facsimile: 20 characters
• Scanner: 34 characters
• When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the
machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
Functions
.
2. Getting Started
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							• When the paper tray you specified in a program is empty and if there is more than one paper traywith the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or[Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see
"System Settings", Connecting the Machine/ System Settings
.
• Destinations that are registered in the machine's Address Book can be registered to a program of the scanner mode.
• Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
see "General Settings", Scan
.
• Folder destinations that have protection codes cannot be registered to a program of the scanner mode.
• Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten.
• Program numbers with 
 next to them already have settings made for them.
• Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions
 and page 47
"Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.
Example of Programs
Copier mode
Program nameProgram descriptionEffectEco copySpecify [Combine 2 Sides] in
[Dup./Combine/Series].You can save paper and toner.Dated confidential
copyIn [Edit / Color], specify
[CONFIDENTIAL] under [Preset
Stamp], and [Date Stamp].You can increase security
awareness by printing
"CONFIDENTIAL" and the date on
copies.Conference
material copySpecify [Combine 2 Sides] in
[Dup./Combine/Series] and
[Staple] in [Finishing].You can copy conference materials
efficiently.Registering Functions in a Program
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							Program nameProgram descriptionEffectMagazine copySpecify [Magazine] in [Dup./
Combine/Series] and [Staple:
Center] in [Finishing].You can save paper. Also, you can
perform printing jobs such as
producing leaflets in-house instead
of having them printed by an
outside printing company.Unified-size copySpecify [Mixed Sizes] in [Special
Original] and [Auto Reduce /
Enlarge] in the initial display.You can print various size copies
onto one size of paper, so they are
easier to manage.Stamping
corporate name
copySpecify [User Stamp] in [Edit /
Color].You can stamp the name of your
company on copies of working or
architectural drawings. Your
company name needs to be pre-
registered in the machine.Thumbnail copySpecify [Combine 1 Side] in [Dup./
Combine/Series].You can copy up to eight pages
onto one side of a sheet, so that you
can save paper.Storage copy:
XXXX
(replace XXXX by a
folder name)Specify a folder in [Target Folder to
Store] in [Store File].You can use folders to organize
stored files by user name or
intended use.
Scanner mode
Program nameProgram descriptionEffectEasy PDF scanSelect [Full Color: Text / Photo] in
[Scan Settings]. In [Send File Type /
Name], select [PDF] under [File
Type] and enter the business details
such as "London branch: daily
report" under [File Name].You can scan documents efficiently.High compression
PDF scanSelect [Full Color: Text / Photo] in
[Scan Settings] and [High
Compression PDF] in [Send File
Type / Name].You can compress the data size of
scanned documents, so that you can
send and store them.2. Getting Started
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							Program nameProgram descriptionEffectLong-term storage
scanSelect [PDF/A] in [Send File Type /
Name].You can easily digitize documents
to "PDF/A" file format, which is
suitable for long-term storage.Unified-size scanIn [Scan Settings], select [Mixed
Original Sizes] in [Scan Size] and
specify the finished size of scanned
data in [Reduce / Enlarge] under
[Edit].You can skip this procedure to unify
the size when reprinting scanned
data.Digital signature
scanIn [Send File Type / Name], specify
[PDF] in [File Type], and also
specify [Digital Signature].You can add a digital signature to
an important document such as a
contract, so that any data tampering
can be detected.Dividing file scanSpecify [Divide] in [Original Feed
Type].You can scan a multiple page
original as one file by splitting it into
groups of a specified number of
pages.High resolution
scanSpecify settings to save scanned
data in TIFF format. Also, specify a
higher resolution in [Scan Settings].Scanned documents maintain much
of the detail of the originals, but the
size of the data may be quite large.Batch document
scanSelect [Batch] in [Original Feed
Type].You can apply multiple scans to a large volume of originals and send
the scanned originals as a single
job.Scan to XXXX
(replace XXXX by a
destination name)Select e-mail or folder destinations
from the list that is registered in the
machine's Address Book, and then
specify the scan settings.If you register destinations and scan
settings that you use often, you can
skip the procedures to specify them
when sending a scanned file.Storage scan:
XXXX
(replace XXXX by a
folder name)Specify a folder in [Target Folder to
Store] in [Store File].You can use folders to organize
stored files by user name or
intended use.Registering Functions in a Program
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							Facsimile modeProgram nameProgram descriptionEffectTransmission result
notification faxSelect [Preview] in the initial display
and specify [E-mail TX Results] in [TX
Mode].You can check whether the
transmission settings are correct
before and after transmission.Specified time fax
transmissionSpecify [Send Later] in [TX Mode].You can send a fax at a specified
time.Departmental fax
transmissionSpecify [Fax Header Print] in [TX
Mode].This setting can be used if the
receiver specifies forwarding
destinations by senders.
• Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started
.
• The names of programs given above are just examples. You can assign any name to a program according to your objectives.
• Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended.
2. Getting Started
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							Turning On/Off the Power
The main power switch is on the right side of the machine. When this switch is turned on, the main power
turns on and the main power indicator on the right side of the control panel lights up. When this switch is
turned off, the main power turns off and the main power indicator on the right side of the control panel
goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory
may be lost if you turn this switch off. Use this switch only when necessary.
Turning On the Main Power
1. Make sure the power cord is firmly plugged into the wall outlet.
2. Open the main power switch cover, and push the main power switch.
The main power indicator goes on.
Turning Off the Main Power
• When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
or electric shock.
• Do not turn off the power while the machine is in operation.
• Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions.
1. Open the main power switch cover, and then push the main power switch.
The main power indicator goes out. The main power turns off automatically when the machine shutsdown. If the screen on the control panel does not disappear, contact your service representative.
Turning On/Off the Power
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							When the Authentication Screen Is Displayed
If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
Authentication is active, the authentication screen appears on the display. The machine only becomes
operable after entering your own Login User Name and Login Password. If User Code Authentication is
active, you cannot use the machine until you enter the User Code.
If you can use the machine, you can say that you are logged in. When you go out of the operable state,
you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
unauthorized usage.
• Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide
.
• User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code".
User Code Authentication Using the Control Panel
This section explains the procedure for logging in to the machine using the control panel while User
Code Authentication is active.
If User Code Authentication is active, a screen prompting you to enter a User Code appears.
1. Enter a User Code (up to eight digits), and then press [OK].
Logging In Using the Control Panel
This section explains the procedure for logging in to the machine when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.
2. Getting Started
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							1.Press [Login].
2.Enter a Login User Name, and then press [OK].
3. Enter a Login Password, and then press [OK].
When the user is authenticated, the screen for the function you are using appears.
Logging Out Using the Control Panel
This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.
• To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine.
1. Press the [Login/Logout] key.
2.Press [Yes].
When the Authentication Screen Is Displayed
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							Placing OriginalsPlacing Originals on the Exposure Glass• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched.
• Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
1. Lift the ADF.
Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
detected correctly.
2. Place the original face down on the exposure glass. The original should be aligned to the
rear left corner.
Start with the first page to be scanned.
1. Positioning mark
3. Lower the ADF.
Placing Originals in the Auto Document Feeder
Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect
the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place
originals or other objects on the top cover. Doing so may cause a malfunction.
2. Getting Started
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