Ricoh Mp C5503 User Guide
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![Page 6
A Specify a transmission mode:
• Memory Transmission, or
• Immediate Transmission (selected by
pressing [Immed. TX])
B Place the original.
• Exposure glass
(Face down)
• Auto Document Feeder (Face up)
ARDF
•
One-pass duplex
•
scanning ADF
C Make the scan settings you require.
D Specify a destination.
E Press the {Start} key.
If you choose Memory Transmission, you can
send to more destinations at once. To do this,
after step 4, specify destinations and press
the {Start} key.
To...](http://img.usermanuals.tech/thumb/64/79955/w64_mp-c5503-user-guide-1498811461_d-5.png "Page 6
A Specify a transmission mode:
• Memory Transmission, or
• Immediate Transmission (selected by
pressing [Immed. TX])
B Place the original.
• Exposure glass
(Face down)
• Auto Document Feeder (Face up)
ARDF
•
One-pass duplex
•
scanning ADF
C Make the scan settings you require.
D Specify a destination.
E Press the {Start} key.
If you choose Memory Transmission, you can
send to more destinations at once. To do this,
after step 4, specify destinations and press
the {Start} key.
To...")
![Page 8
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see "Accessing User Tools", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
A Press the {Home} key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
B Make sure that no previous settings remain. If a previous setting remains,
press the {Reset} key.
C Press the [E-mail] or [Folder] tab.
D Place...](http://img.usermanuals.tech/thumb/64/79955/w64_mp-c5503-user-guide-1498811461_d-7.png "Page 8
To use the scanner functions, several
settings must be made beforehand.
For details about these settings,
see \"Accessing User Tools\", Connecting
the Machine/ System Settings
and
Scan
on the supplied CD-ROM.
How to scan...
A Press the {Home} key on the top left
of the control panel, and press the
[Scanner] icon on the [Home] screen.
B Make sure that no previous settings remain. If a previous setting remains,
press the {Reset} key.
C Press the [E-mail] or [Folder] tab.
D Place...")
![Page 9
A Press the {User Tools/Counter} key.
B Press [Address Book Mangmnt].
C Check that [Program / Change] is selected.
D Select the name whose e-mail address
you want to register. Press the name key,
or enter the registered number using the
number keys.
E Press [E-mail].
F Press [Change], under "E-mail Address".
G Enter the e-mail address.
H Press [OK].
For details about registering folders, see
"Registering Addresses and Users",
Connecting the Machine/ System Settings
....](http://img.usermanuals.tech/thumb/64/79955/w64_mp-c5503-user-guide-1498811461_d-8.png "Page 9
A Press the {User Tools/Counter} key.
B Press [Address Book Mangmnt].
C Check that [Program / Change] is selected.
D Select the name whose e-mail address
you want to register. Press the name key,
or enter the registered number using the
number keys.
E Press [E-mail].
F Press [Change], under \"E-mail Address\".
G Enter the e-mail address.
H Press [OK].
For details about registering folders, see
\"Registering Addresses and Users\",
Connecting the Machine/ System Settings
....")
![Page 16
How to Read the ManualsSymbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]...](http://img.usermanuals.tech/thumb/64/79955/w64_mp-c5503-user-guide-1498811461_d-15.png "Page 16
How to Read the ManualsSymbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]...")
TABLE OF CONTENTS How to Read the Manuals................................................................................................................................. 6Symbols Used in the Manuals....................................................................................................................... 6 Model-Specific Information............................................................................................................................... 7 Names of Major Features.................................................................................................................................. 8 1. What You Can Do with This Machine Reducing my Costs............................................................................................................................................. 9 Converting Documents to Electronic Formats Easily...................................................................................... 10 Registering Destinations................................................................................................................................... 11 Operating the Machine More Effectively...................................................................................................... 12 Customizing the [Home] Screen..................................................................................................................... 13 Making Copies Using Various Functions........................................................................................................14 Printing Data Using Various Functions............................................................................................................ 16 Utilizing Stored Document............................................................................................................................... 17 Sending and Receiving Faxes without Paper................................................................................................. 18 Sending and Receiving Faxes via the Internet............................................................................................... 20 Sending and Receiving Faxes by Using the Machine without Fax Unit Installed....................................... 22 Using the Facsimile and the Scanner in a Network Environment................................................................. 23 Embedding Text Information in Scanned Files............................................................................................... 24 Preventing Information Leakage (Security Functions)....................................................................................25 Centrally Controlling Scan Conditions and Distribution............................................................................... 26 Monitoring and Setting the Machine Using a Computer.............................................................................. 27 Preventing Unauthorized Copying................................................................................................................. 28 2. Getting Started Guide to Names and Functions of Components............................................................................................29 Guide to Functions of the Machine's Options................................................................................................ 33 Guide to Functions of the Machine's External Options.............................................................................33 Changing the Display Language.................................................................................................................... 45 How to Use the [Home] Screen...................................................................................................................... 46 Adding Icons to the [Home] Screen........................................................................................................... 47 Registering Functions in a Program................................................................................................................. 51 Example of Programs...................................................................................................................................53 Turning On/Off the Power.............................................................................................................................. 57 Turning On the Main Power........................................................................................................................57 1
Turning Off the Main Power........................................................................................................................57 When the Authentication Screen Is Displayed...............................................................................................58 User Code Authentication Using the Control Panel.................................................................................. 58 Logging In Using the Control Panel............................................................................................................ 58 Logging Out Using the Control Panel.........................................................................................................59 Placing Originals.............................................................................................................................................. 60 Placing Originals on the Exposure Glass...................................................................................................60 Placing Originals in the Auto Document Feeder....................................................................................... 60 3. Copy Basic Procedure................................................................................................................................................63 Auto Reduce / Enlarge....................................................................................................................................65 Duplex Copying............................................................................................................................................... 67 Specifying the Original and Copy Orientation......................................................................................... 69 Combined Copying......................................................................................................................................... 71 One-Sided Combine................................................................................................................................... 72 Two-Sided Combine.................................................................................................................................... 73 Copying onto Custom Size Paper from the Bypass Tray.............................................................................. 76 Copying onto Envelopes................................................................................................................................. 77 Copying onto Envelopes from the Bypass Tray.........................................................................................77 Copying onto Envelopes from the Paper Tray...........................................................................................78 Sort.................................................................................................................................................................... 79 Changing the Number of Sets.................................................................................................................... 80 Storing Data in the Document Server............................................................................................................. 82 4. Fax Basic Procedure for Transmissions (Memory Transmission)..........................................................................83 Sending Originals Using the Exposure Glass (Memory Transmission)................................................... 85 Registering a Fax Destination......................................................................................................................86 Deleting a Fax Destination.......................................................................................................................... 87 Transmitting while Checking Connection to Destination (Immediate Transmission)................................... 89 Sending Originals Using the Exposure Glass (Immediate Transmission)................................................ 90 Canceling a Transmission................................................................................................................................ 91 Canceling a Transmission Before the Original Is Scanned...................................................................... 91 Canceling a Transmission While the Original Is Being Scanned.............................................................91 2
Canceling a Transmission After the Original Is Scanned......................................................................... 92 Storing a Document......................................................................................................................................... 93 Sending Stored Documents.........................................................................................................................94 Printing the Journal Manually.......................................................................................................................... 96 5. Print Quick Install...................................................................................................................................................... 97 Displaying the Printer Driver Properties.......................................................................................................... 98 Standard Printing.............................................................................................................................................. 99 When Using the PCL 6 Printer Driver..........................................................................................................99 Printing on Both Sides of Sheets................................................................................................................... 100 When Using the PCL 6 Printer Driver....................................................................................................... 100 Types of 2 Sided Printing.......................................................................................................................... 100 Combining Multiple Pages into Single Page............................................................................................... 101 When Using the PCL 6 Printer Driver....................................................................................................... 101 Types of Combine Printing........................................................................................................................ 101 Printing on Envelopes.................................................................................................................................... 103 Configuring Envelope Settings Using the Control Panel........................................................................ 103Printing on Envelopes Using the Printer Driver........................................................................................ 103 Saving and Printing Using the Document Server.........................................................................................105 Storing Documents in Document Server.................................................................................................. 105 Managing Documents Stored in Document Server................................................................................ 106 6. Scan Basic Procedure When Using Scan to Folder............................................................................................. 107 Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information..... .................................................................................................................................................................... 108 Registering an SMB Folder....................................................................................................................... 110Deleting an SMB Registered Folder.........................................................................................................113 Entering the Path to the Destination Manually........................................................................................ 114 Basic Procedure for Sending Scan Files by E-mail......................................................................................115 Registering an E-mail Destination.............................................................................................................116 Deleting an E-mail Destination................................................................................................................. 118 Entering an E-mail Address Manually..................................................................................................... 118 Basic Procedure for Storing Scan Files........................................................................................................ 119 3
Checking a Stored File Selected from the List......................................................................................... 120 Specifying the File Type................................................................................................................................ 121 Specifying Scan Settings............................................................................................................................... 122 7. Document Server Storing Data................................................................................................................................................... 123 Printing Stored Documents............................................................................................................................ 125 8. Web Image Monitor Displaying Top Page..................................................................................................................................... 127 9. Adding Paper and Toner Precautions for Loading Paper......................................................................................................................129 Loading Paper into Paper Trays................................................................................................................... 130 Loading Paper into the Bypass Tray............................................................................................................. 132 Printing from the Bypass Tray Using the Printer Function........................................................................ 133 Loading Paper into Tray 3 (LCT)...................................................................................................................138 Loading Paper into the Large Capacity Tray (LCT)..................................................................................... 140 Loading Orientation-fixed Paper or Two-sided Paper............................................................................... 141 Recommended Paper Sizes and Types........................................................................................................144 Thick Paper.................................................................................................................................................154 Envelopes................................................................................................................................................... 155 Adding Toner................................................................................................................................................. 159 Sending Faxes or Scanned Documents When Toner Has Run Out...................................................... 161 Disposing of Used Toner...........................................................................................................................161 10. Troubleshooting When a Status Icon Is Displayed..................................................................................................................163 When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing..................................................... 165 When the Machine Makes a Beeping Sound.............................................................................................167 When You Have Problems Operating the Machine...................................................................................168 When Multiple Functions Cannot Be Executed Simultaneously............................................................ 173 Messages Displayed When Using the Copy/Document Server Function................................................174 Messages Displayed When Using the Facsimile Function......................................................................... 178 When There Is a Problem Specifying the Network Settings.................................................................. 179 When the Remote Fax Function Cannot Be Used................................................................................... 185 Messages Displayed When Using the Printer Function.............................................................................. 188 4
Messages Displayed on the Control Panel When Using the Printer Function...................................... 188 Messages Printed on the Error Logs or Reports When Using the Printer Function............................... 191 Messages Displayed When Using the Scanner Function...........................................................................201 Messages Displayed on the Control Panel When Using the Scanner Function...................................201 Messages Displayed on the Client Computer.........................................................................................211 When Other Messages Appear................................................................................................................... 217 When There Is a Problem Scanning or Storing Originals...................................................................... 218 When the Home Screen Cannot Be Edited............................................................................................. 219 When the Address Book Is Updated....................................................................................................... 220 When Data Cannot Be Sent Due to a Problem with the Destination.....................................................221 When the Machine Cannot Be Operated Due to a Problem with the User Certificate....................... 221 When Problems Occur While Logging In............................................................................................... 223 When the User Lacks Privileges to Perform an Operation..................................................................... 223When the LDAP Server Cannot Be Used................................................................................................. 223 INDEX ........................................................................................................................................................... 225 5
How to Read the ManualsSymbols Used in the Manuals This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It indicates where you can find further relevant information. [ ] Indicates the names of keys on the machine's display or control panels. Indicates instructions stored in a file on a provided CD-ROM. (mainly Europe and Asia), (mainly Europe) or (mainly Asia) (mainly North America) Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see page 7 "Model-Specific Information". 6
Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine. (mainly Europe and Asia) If the label contains the following, your machine is a region A model: • CODE XXXX -27, -29 • 220–240 V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120–127 V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units. • If your machine is a region A model and "CODE XXXX -27" is printed on the label, see " (mainly Europe)" also. • If your machine is a region A model and "CODE XXXX -29" is printed on the label, see " (mainly Asia)" also. 7CUV010
Names of Major Features In this manual, major features of the machine are referred to as follows: • Auto Reverse Document Feeder ARDF • Auto Document Feeder ADF (in this manual, "ADF" refers to the ARDF and the one-pass duplex scanning ADF) • Large Capacity Tray LCT 8
1. What You Can Do with This Machine You can search for a description by what you want to do. Reducing my Costs Printing multi-page documents on both sides of sheets (Duplex Copy) See "Duplex Copying", Copy/ Document Server. Printing multi-page documents and received faxes on a single sheet (Combine (Copier/Fax)) See "Combined Copying", Copy/ Document Server. See "Combine Two Originals", Fax. Printing received faxes on both sides of sheets (2 Sided Print) See "Two-Sided Printing", Fax. Converting received faxes to electronic formats (Paperless Fax) See "Confirming/Printing/Deleting Received and Stored Documents", Fax. Sending files from the computer without printing them (LAN-Fax) See "Sending Fax Documents from Computers", Fax. Checking how much paper is saved ([Information] screen) See "How to Use the [Information] Screen", Getting Started. Reducing electricity consumption See "Saving Energy", Getting Started. See "Timer Settings", Connecting the Machine/ System Settings. 9BRL059S
Converting Documents to Electronic Formats Easily Sending scan files See "Basic Procedure for Sending Scan Files by E-mail", Scan. Sending the URL of the folder in which scan files are stored See "Sending the URL by E-mail", Scan. Storing scan files in a shared folder See "Basic Procedure When Using Scan to Folder", Scan. Storing scan files on media See "Basic Procedure for Saving Scan Files on a Memory Storage Device", Scan Embedding text information in scanned files See "Embedding Text Information in Scanned Data", Scan. Converting transmitted faxes to electronic formats and sending them to a computer See "Overview of Folder Transmission Function", Fax. Managing and using documents converted to electronic formats (Document Server) See "Relationship between Document Server and Other Functions", Copy/ Document Server. 1. What You Can Do with This Machine 10BQX138S