Ricoh Mp C5503 User Guide

							Specifying the File Type
This section explains the procedure for specifying the file type of a file you want to send.
File types can be specified when sending files by e-mail or Scan to Folder, sending stored files by e-mail
or Scan to Folder, and saving files on a memory storage device.
You can select one of the following file types: • Single Page: [TIFF / JPEG], [PDF] If you select a single-page file type when scanning multiple originals, one file is created for each
single page and the number of files sent is the same as the number of pages scanned.
• Multi-page: [TIFF], [PDF] If you select a multi-page file type when scan multiple originals, scanned pages are combined and
sent as a single file.
Selectable file types differ depending on the scan settings and other conditions. For details about
file types, see "Notes About and Limitations of File Types", Scan
.
1. Press [Send File Type / Name].
2. Select a file type.
If necessary, configure [PDF File Setting].
3. Press [OK].
Specifying the File Type
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							Specifying Scan Settings1. Press [Scan Settings].
2.Specify resolution, scan size, and other settings, as required.
3.Press [OK].
6. Scan
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							7. Document Server
This chapter describes frequently used Document Server functions and operations. For the informationnot included in this chapter, see Copy/ Document Server
 on the supplied CD-ROM.
Storing Data This section describes the procedure for storing documents on the Document Server.
• A document accessed with a correct password remains selected even after operations are complete, and it can be accessed by other users. After the operation, be sure to press the [Reset]
key to cancel the document selection.
• The user name registered to a stored document in the Document Server is to identify the document creator and type. It is not to protect confidential documents from others.
• When turning on the fax transmission or scanning by the scanner, make sure that all other operations are ended.
File Name
A file name such as "COPY0001" and "COPY0002" is automatically attached to the scanned
document. You can change the file name.
User Name
You can register a user name to identify the user or user group that stored the documents. To assign
it, select the user name registered in the Address Book, or enter the name directly. Depending on
the security setting, [Access Privileges] may appear instead of [User Name].
For details about the Address Book, see "Registering Addresses and Users", Connecting the Machine/ System Settings
.
Password
To prevent unauthorized printing, you can specify a password for any stored document. Aprotected document can only be accessed if its password is entered. If a password is specified for
the documents, the lock icon appears on the left side of the file name.
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							1.Press the [Home] key on the top left of the control panel, and press the [Document Server]
icon on the [Home] screen.
2. Press [To Scanning Screen].
3. Press [Target Fldr. to Store].
4. Specify a folder in which to store the document, and then press [OK].
5. Press [User Name].
6. Specify a user name, and then press [OK].
The user names shown are names that were registered in the Address Book. To specify a name not shown in the screen, press [Manual Entry], and then enter a user name.
7. Press [File Name].
8. Enter a file name, and then press [OK].
9. Press [Password].
10. Enter a password with the number keys, and then press [OK].
You can use four to eight digits for the password.
11. For double-check, enter the password again, and then press [OK].
12. Place the original.
13. Specify the original scanning conditions.
14. Press the [Start] key.
The original is scanned. The document is saved in the Document Server.
After scanning, a list of folders will be displayed. If the list does not appear, press [Finish Scanning].
7. Document Server
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							Printing Stored Documents
Prints stored documents on the Document Server.
The items you can specify on the printing screen are as follows: • Paper tray
• The number of prints
• [Finishing] ([Sort], [Rotate Sort], [Stack], [Staple], [Punch], [Half Fold])
• [Cover/Slip Sheet] ([Front Cover], [Front/Back Cover], [Designate/Chapter], [Slip Sheet]) • [Edit / Stamp] ([Margin Adj.], [Stamp])
• [2 Sided Copy Top to Top], [2 Sided Copy Top to Bottom], [Booklet], [Magazine]
For details about each function, see Copy/ Document Server
.
1. Select a folder.
2. Select a document to be printed.
3. When printing two or more documents at a time, repeat step 2.
Up to 30 documents can be printed.
4. When specifying printing conditions, press [To Printing Screen], and then configure print
settings.
5. Enter the number of print copies with the number keys.
The maximum quantity that can be entered is 999.
6. Press the [Start] key.
Printing Stored Documents
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							7. Document Server
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							8. Web Image Monitor
This chapter describes frequently used Web Image Monitor functions and operations. For theinformation not included in this chapter, see Connecting the Machine/ System Settings
 on the
supplied CD-ROM or Web Image Monitor Help.
Displaying Top Page This section explains the Top Page and how to display Web Image Monitor.
• When entering an IPv4 address, do not begin segments with zeros. For example: If the address is "192.168.001.010", you must enter it as "192.168.1.10".
1. Start your Web browser.
2. Enter "http://(machine's IP address or host name)/" in your Web browser's URL bar.
Top Page of Web Image Monitor appears.If the machine's host name has been registered on the DNS or WINS server, you can enter it.When setting SSL, a protocol for encrypted communication, under environment which server
authentication is issued, enter "https://(machine's IP address or host name)/".
Web Image Monitor is divided into the following areas:
1. Menu area If you select a menu item, its content will be shown.
2. Header area The dialog box for switching to the user mode and administrator mode appears, and each mode's menu will
be displayed.
The link to Help and dialog box for keyword search appears.
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5
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							3. Refresh/Help
 (Refresh): Click  at the upper right in the work area to update the machine information. Click the Web
browser's [Refresh] button to refresh the entire browser screen.
 (Help): Use Help to view or download Help file contents.
4. Basic Information area Displays the basic information of the machine.
5. Work area Displays the contents of the item selected in the menu area.
8. Web Image Monitor
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							9. Adding Paper and Toner
This chapter describes how to load paper into the paper tray and recommended paper sizes and types.
Precautions for Loading Paper
• When loading paper, take care not to trap or injure your fingers.
• Do not stack paper over the limit mark.
• To prevent multiple sheets from being fed at once, fan the paper before loading it.
• If you load paper when only a few sheets of paper remain in the tray, multiple sheet feeding may occur. Remove any remaining paper, stack them with the new sheets of paper, and then fan theentire stack before loading it into the tray.
• Straighten curled or warped paper before loading.
• For details about the paper sizes and types that can be used, see page 144 "Recommended Paper Sizes and Types".
• You might at times hear a rustling noise from paper moving through the machine. This noise does not indicate a malfunction.
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							Loading Paper into Paper Trays
Every paper tray is loaded in the same way.
In the following example procedure, paper is loaded into Tray 2.
•(mainly Europe and Asia)
Tray 1 can hold A4
 paper only. If you want to print on A5, B5 JIS, or 8 1
/ 2 × 11 from Tray
1, contact your service representative.
•
(mainly North America)
Tray 1 can hold 8 1
/ 2 × 11
 paper only. If you want to print on A4, A5, or B5 JIS from Tray
1, contact your service representative.
• Check the paper edges are aligned at the right side.
• If a paper tray is pushed vigorously when putting it back into place, the position of the tray's side fences may slip out of place.
• When loading a low number of sheets, be sure not to squeeze the side fences in too tightly. If the side fences are squeezed too tightly against the paper, the edges may crease, thin paper may
wrinkle, or the paper may misfeed.
1. Check that paper in the paper tray is not being used, and then pull the tray carefully out
until it stops.
2. Square the paper and load it print side up.
Do not stack paper over the limit mark.
9. Adding Paper and Toner
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