Ricoh Mp C5503 User Guide

							For safe and correct use, be sure to read the Safety Information in 
Read This First before using the machine.
For information not in this manual, refer to 
the HTML/PDF files on the supplied 
CD-ROM.
Troubleshooting Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide 
						

							Guide to the Names and Functions 
of the Machine's Control Panel
[Home] key
11 
Press to display the [Home] screen. For details, 
see "How to Use the [Home] Screen".
Function keys
21 
No functions are registered to the function keys 
as a factory default. You can register often used 
functions, programs, and Web pages. For details, 
see "Configuring function keys", Getting Started 
.
Display panel
31 
Displays keys for each function, operation status, 
or messages. See "How to Use the Screens on 
the Control Panel", Getting Started 
.
[Reset] key
41 
Press to clear the current settings.
[Program] key (copier, Document Server, 
51 
facsimile, and scanner mode)
Press to register frequently used settings, or 
• 
to recall registered settings. See "Registering 
Frequently Used Functions", Convenient 
Functions 
.
Press to program defaults for the initial 
• 
display when modes are cleared or reset, 
or immediately after the main power switch 
is turned on.  
See "Changing the Default Functions of the 
Initial Screen", Convenient Functions 
. [Interrupt] key
61 
Press to make interrupt copies. See "Interrupt 
Copy", Copy/ Document Server 
.
Main power indicator
71 
The main power indicator goes on when you turn 
on the main power switch.
[Energy Saver] key
81 
Press to switch to and from Low Power mode or Sleep 
mode. See "Saving Energy", Getting Started 
.  
When the machine is in Low Power mode, the 
[Energy Saver] key is lit. In Sleep mode, the 
[Energy Saver] key flashes slowly.
[Login/Logout] key
91 
Press to log in or log out.
[User Tools/Counter] key
111 
User Tools
• 
Press to change the default settings to meet 
your requirements. See "Accessing User 
Tools", Connecting the Machine/ System 
Settings 
.
Counter
• 
Press to check or print the counter 
value. See "Counter", Maintenance and 
Specifications 
. 
You can find out where to order expendable 
supplies and where to call when a malfunction 
occurs. You can also print these details. See 
"Checking Inquiry Using the User Tools", 
Maintenance and Specifications 
.
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10
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20
21
22
This illustration shows the control panel of the machine with options fully installed. 
						

							Simple Screen
When you press the {Simple Screen} key, the screen changes 
to the simplified display. Letters and keys are displayed at a 
larger size, making operations easier.
Certain keys do not appear on the simplified display.[Simple Screen] key
111 
Press to switch to the simple screen. See 
"Switching Screen Patterns", Getting Started 
.
[ # ] key (Enter key)
121 
Press to confirm values entered or items specified.
[Start] key
131 
Press to start copying, printing, scanning, or 
sending.
[Sample Copy] key
141 
Press to make a single set of copies or prints to 
check print quality before making multiple sets. 
See "Sample Copy", Copy/ Document Server 
.
[Stop] key
151 
Press to stop a job in progress, such as copying, 
scanning, faxing, or printing.
[Clear] key
161 
Press to delete a number entered.
Number keys
171 
Use to enter the numbers for copies, fax numbers 
and data for the selected function.
[Check Status] key
181 
Press to check the machine's system status, 
operational status of each function, and current 
jobs. You can also display the job history and the 
machine's maintenance information. Data In indicator (facsimile and printer 
191 
mode)
Flashes when the machine is receiving print jobs 
or LAN-Fax documents from a computer. See Fax 
 and Print .
Communicating indicator, Fax Received 
211 
indicator, Confidential File indicator
Communicating indicator
• 
Lights continuously during data transmission 
and reception.
Fax Received indicator
• 
Lights continuously while data other than 
personal box or Memory Lock file is being 
received and stored in the fax memory. 
See "Substitute Reception", Fax 
.
Confidential File indicator
• 
Lights continuously while personal box data 
is being received. Blinks while Memory 
Lock file is being received. See "Personal 
Boxes" and "Printing a File Received with 
Memory Lock", Fax 
.
Media access lamp
211 
Lights up when a removable memory device is 
inserted in the media slot.
Media slots
221 
Use to insert an SD card or a USB flash memory 
device.  
						

							A Press the {Home} key on the top left of 
the control panel, and press the [Copier] 
icon on the [Home] screen.
B  Press the {Reset} key.
C  Place the originals.
•		 Exposure	Glass	  
(Face down)
•	 	
Auto	Document	Feeder	(Face	up)
ARDF
•	
One-pass	duplex	 
•	
scanning	ADF
D Make desired settings.
E	 Enter	the	number	of	copies.
F  Press the {Start} key.
Paper Size
You can check the paper 
size	using	the	scale	on	the	exposure	glass.
Auto Image Density
Dark	texture	originals	will	be	copied	so	that	
background	will	not	be	reproduced.
Auto Paper Select
Selects	a	suitable	size	of	paper	automatically.
Paper Size
Tips
Auto Reduce/Enlarge 
A	 Press	[Auto	Reduce	/	
Enlarge].
B  Select the paper size.
C 
Place the originals, and then press the { Start} key.
Preset Reduce/Enlarge
A	 Press	[Reduce	/	Enlarge].
B Select a ratio, and then 
press [OK].
C 
Place the originals, and then press the  {Start} 
key. (Paper size is selected automatically.)
How to Reduce/Enlarge...(Basic Copying)
A See if original is 1-sided or 
2-sided	(duplex).
B	 Press	[Dup./Combine/Series].
C	 Select	the	original	and	copy	types	and/or	 the orientation.
D 
Place the originals, and then press the {Start} key.
Duplex
1-Sided → 2-Sided
Copies two 1-sided pages 
on one 2-sided page.
2-Sided → 2-Sided
Copies one 2-sided page on 
one 2-sided page.
Combine1-sided CombineCopies multiple 1-sided or 2-sided 
originals on one side of copy paper.
2-sided CombineCopies multiple 1-sided originals 
on two sides of copy paper.Copies multiple 2-sided originals 
on two sides of copy paper.
	 For 	more 	functions 	on 	Combine, 	see 	"Basic	  
Copying",	Copy/	Document	Server	
.
(Basic Copying)How to save paper...
A  Select a color mode.
How to select a color mode...(Color Copying)
Quick Reference Copy Guide
How to make Copies...
(Placing Originals, Paper Specifications and Adding Paper , Basic Copying)     
						

							Reduce/EnlargeZoom: You can specify the reproduction 
•	
ratio in increments of 1%.
Magnification: You can specify the horizontal 
•	
and	vertical	reproduction	ratios,	individually.
Series Copies Separately	copies	the	front	and	back	of	a	
•	
2-sided original onto two sheets.
Booklet/Magazine Copies two or more originals in page order.
•	 Edit/Stamp
Image	Repeat/Double	Copies: 	The	original	
•	
image is copied repeatedly.
Centering: 	Moves	image	to	center.
•	
Erase: 	Erases	the	center	and/or	all	four	
•	
sides of the original image.
Stamps: 	Copies	with	the	date,	page	numbers,	etc.
•	
Cover/Slip Sheet
Front	Cover	/	Front/Back	Cover: 	Create	cover	
•	
sheets.
Designate: 	Copies	certain	pages	of	the	
•	
original onto designation sheets.
Advanced features
(Basic Copying)How to finish your document...
Staple
A  Press [Finishing].
B  Select one of the stapling positions 
(Copies	will	be	sorted	automatically).
C  Press [OK].
D	 Enter	the	number	of	copies.
E  Place the originals, and then  
press the  {Start}  key.
Punch
A Press [Finishing].
B  Select one of the punch hole positions 
(Copies	will	be	hole	punched).
C   Press [OK].
D	 Enter	the	number	of	copies.
E  Place the originals, and then press the 
{ Start}  key.
	 Staple	and	Punch	can	be	done	at	the	
same time.
	Availability	of	finishing	depends	on	your	configuration.
Why use it...
•		 To	store	often	used	documents	centrally	
and print on demand.
•	 To	reduce	network	load.
How to use in copy mode...
A  Press [Store File].
B	 Enter	a	file	name,	 
user name, or  
password if necessary.

C  Specify a folder in which to store the 
document if necessary.
D  Press [OK].
E  Place the originals.
F 
Make the scanning settings for the original.
G  Press the {Start} key.
The	machine	stores	scanned	originals	in	
memory and makes one set of copies.
To	find	your	document,	press	the	{Home} 
key on the top left of the control panel, and 
press	the	[Document	Server]	icon	on	the	
[Home] screen.
	 For	more	functions	on	Document	Server,	
see	"Document	Server",	Copy/	Document	
Server	
.
(Basic Copying)Document Server
Chapter references in this guide refer to the bundled OI CD; Copy/ Document Server .
(Basic	Copying,	Advanced	Copying)    
						

							A Specify a transmission mode:
•	 Memory	 Transmission,	or
•	 	 Immediate	 Transmission	(selected	by	
pressing	[Immed. 	TX])
B  Place the original.
•	 Exposure	glass	 
 (Face down)
•	 	 Auto	Document	Feeder	(Face	up)
ARDF
•	
One-pass	duplex	 
•	
scanning	ADF
C  Make the scan settings you require.
D  Specify a destination.
E  Press the {Start} key.
If	you	choose	Memory	 Transmission,	you	can	
send	to	more	destinations	at	once. 	To	do	this,	
after step 4, specify destinations and press 
the {Start} key.
To	send	to	an	Internet	
Fax,	e-mail,	or	folder	 
destination, press  
[Internet	Fax],	[E-mail],	
or [Folder] to switch  
the transmission type.
How to send a fax...(Transmission)
A  Press [Store File]. 
B   Select [Send & Store].
C  Set the user name, file name, and 
password as necessary, and then press 
[OK].
D   Specify a destination, and then press the 
{Start} key.
To send a fax from Document Server:
A  Press [Select Stored File].
B		 Select	the	documents	to	be	sent,	and	 then press [OK].
C  Specify a destination, and then press the 
{Start} key.
A Press the {User	 Tools/Counter} key. 
B		 Press	[Address	Book	Mangmnt].
C		 Check	that	[Program	/	Change]	is	 selected.
D   Press [New Program].
E  Press [Change] and set user’s 
information, press [OK].
F	 Press	[Fax	Dest.].
G	 Press	[Change]	under	Fax	Destination,	 enter	the	fax	number	using	the	number	
keys and press [OK].
H  Press [OK].
I	 Press	[Exit].
J  Press the {User	 Tools/Counter} key.
How to fax to Document Server...
(Storing	a	Document)
Quick Reference Fax Guide
How to program a Destination key... 
(Registering	Addresses	and	Users,	Connecting the 
Machine/ System Settings )    
						

							See Fax  Operating Instructions:
-	 	
SUB/SEP	Codes	(Other	 Transmission	
Features) 
Privacy	can	be	protected	when	faxing	with	
a	SUB/SEP	Code,	since	only	people	who	
know	the	SUB/SEP	Code	can	receive	or	
print	the	fax	document.
-	 	 Printed	reports	(Changing/Confirming	
Communication Information) Inform you if 
a	fax	has	been	saved,	sent,	or	failed	to	be	
transmitted.
-	 	 LAN-Fax	features	-	Sending	a	fax	from	a	
computer  
(Fax	via	Computer)
Advanced Fax Features
Memory + Immediate
Before 	the 	original 	is 	scanned 	= 	before	
pressing the { Start} key:
A  Press the {Reset} key.
While	the	original	is	being	scanned
A  Press the {Stop} key.
B	 Press	[Cancel	Scanning]	or	[Cancel	 TX].
Memory
After	the	original	is	scanned
A  Press the {Stop} key.
B	 Press	[Standby	File	List].
C  Select the file you want to cancel.
D 
Press	[Stop	 Transmission],	and	then	press	[OK].
E	 Press	[Exit].
How to cancel a transmission...(Transmission)
Using this function, you can instruct the 
machine to send the fax at a later time via 
Memory Transmission. 
Advantage: you can take advantage of off-
peak telephone charges, without being at 
the machine.
A Place the original, and then select the 
scan settings you require.
B	 Press	[TX	Mode].
C  Press [Send Later].
D	 Enter	the	time	using	the	number	keys,	
and then press [#].
E  Press [OK] twice.The Journal is printed automatically 
after every 50 communications. You can 
also request a Journal at any time, by 
following the procedure below.
A	 Press	[TX/RX	Status	/	Print].
B Select [Print Journal].
C Select the printing method:
-	[All]
- [Print per File No.]
- [Print per User]
D  Press the {Start} key.
E	 Press	[Exit]	twice.
(Other	 Transmission	Features)
(Changing/Confirming	Communication	Information)
Chapter references in this guide refer to the bundled OI CD; Fax  and Connecting the Machine/ 
System Settings 
.
How to send at a specific time (Send Later)
How to print the Journal...     
						

							To use the scanner functions, several 
settings must be made beforehand.  
For details about these settings, 
see "Accessing User Tools", Connecting 
the Machine/ System Settings
  and 
Scan
  on the supplied CD-ROM.
How to scan... 
A  Press the {Home} key on the top left 
of the control panel, and press the 
[Scanner] icon on the [Home] screen.
B	 Make	sure	that	no	previous	settings	 remain. 	If	a	previous	setting	remains,	
press the {Reset} key.
C	 Press	the	[E-mail]	or	[Folder]	tab.
D  Place originals.
E  If necessary, specify the scan settings 
according	to	the	original	to	be	scanned.
F	 If	necessary,	press	[Send	File	 Type	/	
Name] to specify settings such as file 
name and file format.
How to use Scan to E-mail/Scan to Folder... 
(Basic	Procedure	for	Sending	Scan	Files	by	Email. Basic Procedure When Using Scan to Folder)
G Specify the destination(s). You can specify 
multiple destinations.
 For scan to e-mail:
 Before you select destination(s), make 
sure	you	have	selected	[To]. 	If	necessary,	
press [Cc] or [Bcc], and then select 
destination(s).
H  For scan to e-mail only 
Specify the e-mail sender.
	Depending	on	the	security	settings,	
the	logged-in	user	may	be	specified	as	
[Sender Name]
•	 To	specify	the	e-mail	sender,	press	 [Sender Name].
•	 Select	a	sender.
•	 Press	[OK].
•	 	 For	reception	 
confirmation e-mail,  
press [Recept. Notice].
I  For scan to e-mail only 
Enter	a	subject	line	if	necessary.
•	 Press	[Subject].
•	 Enter	the	subject.
•	 Press	[OK].
J   Press the {Start} key.
Available	scan	functions:
A	 Scan	to	E-mail
B	 Scan	to	Folder	(SMB/FTP/NCP)
C	 Scan	Using	
WSD	(Web	Services	on	
Devices)
D	 Store	to	Hard	Disk
E	 Save	to	Memory	Storage	Device
F	 Scan	to	Delivery	Server
G	 Scan	via	 TWAIN	Driver
	For	details	about	C, E, F, and G, see Scan 
	on	the	supplied	CD-ROM.
Quick Reference Scanner Guide    
						

							A Press the {User	 Tools/Counter} key.
B	 Press	[Address	Book	Mangmnt].
C	 Check	that	[Program	/	Change]	is	 selected.
D  Select the name whose e-mail address 
you want to register. Press the name key, 
or	enter	the	registered	number	using	the	
number	keys.
E	 Press	[E-mail].
F	 Press	[Change],	under	"E-mail	Address".
G	 Enter	the	e-mail	address.
H  Press [OK].  
For	details	about	registering	folders,	see	
"Registering	Addresses	and	Users",	
Connecting	the	Machine/	System	Settings	
.
Registering an E-mail destination...
(Registering	Addresses	and	Users, Connecting the  Machine/ System Settings )
How to save to the machine’s hard 
disk...
(Storing	and	Saving	the	Scanned	Documents)
A  Press the {Home} key on the top left of 
the control panel, and press the [Scanner] 
icon on the [Home] screen.
B	 Make	sure	that	no	previous	settings	 remain. 	If	a	previous	setting	remains,	
press the {Reset} key.
C  Place originals.
D  Press [Store File].
E	 Press	[Store	to	HDD].
F  If necessary, specify file information, 
such as [User Name], [File Name], and 
[Password].
G  Press [OK].
H  If necessary, press [Scan Settings] 
to specify scanner settings such as 
resolution and scan size.
I  Press the {Start} key.  
 
For	details	about	saving	to	memory	
storage	device,	see	"Storing	the	Scanned	
Documents	to	a	USB	Flash	Memory	
Device	or	SD	Card",	Scan	
 on the 
supplied	CD-ROM.
Why use it?  To	store	scanned	files	in	the	hard	disk	of	
the machine for later (shared) use. (See 
Scan 
.)
Displaying a list of files stored on the machine’s hard disk
(Storing	and	Saving	the	Scanned	Documents)
A Press the {Home} key on the top left of 
the control panel, and press the [Scanner] 
icon on the [Home] screen.
B	 Press	[Select	Stored	File]. 	The	list	of	
stored files is displayed.
Chapter references in this guide refer to the bundled OI CD; Scan  and Connecting the Machine/ System Settings .
How to save to the machine’s hard disk...