Ricoh Aficio MP1600L User Manual

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4. Fax Features
This chapter describes user tools in the Fax Features menu. For details on how
to access Fax Features, see Accessing User Tools.
General Settings/Adjust
This section describes the user tools in the General Settings/Adjust menu under
Fax Features.
Default settings are shown in bold type.
❖Adjust Sound Volume
Adjust the sound volume during On Hook Mode and Immediate Transmis-
sion. The volume is factory-preset to the second lowest level. For details about
Adjust Sound Volume, see Adjusting the Volume, Troubleshooting.
❖Program Fax Information
Register the sender details that appear on the recipients fax machine and
faxed document.
For details about Program Fax Information, see Registering Fax Header and
Own Name.
❖On Hook Release Time
Use this function to specify a time to cancel On Hook mode after you transmit
using On Hook dialing. This is useful when On Hook dialing is cancelled in
fax information service.
The default setting is 3 minutes.
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							Fax Features
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❖Set User Function Key 1-3
Frequently used functions programmed as User Function keys are shown on
the menu immediately after the power is turned on.
The User Function keys can be programmed with the following items:
 Print Journal
 TX File Status (Transmission File Status)
 RX File Status (Reception File Status)
 2 Sided TX (Two-sided transmission)
Print Fax Header
Forwarding
 Switch Reception Mode
 Start Manual Reception
 Sender Settings
Transmission Stamp
E-mail Options
 Print TX Status Report (Print Transmission Status Report)
 Manual E-mail Reception
 Use SMTP Server
 SUB/SEP Code
Not programmed
Up to three functions can be programmed to User Function keys.
The default setting for User Function Key 1 is Start Manual Reception.
The default setting for User Function Key 2 is Switch Reception Mode.
The default setting for User Function Key 3 is Transmission Stamp.
Functions that appear dimmed have already been set.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [General Settings/Adjust] using {U} or {T}, and then press the {OK}
key.
CSelect [Set User Function Key] using {U} or {T}, and then press the {OK} key.
DSelect User Function key you want to program.
ESelect the function you want to program in the User Function key using
{U} or {T}, and then press the {OK} key.
Reference
p.4 “Accessing User Tools”
p.84 “Registering Fax Information”
Adjusting the Volume, Troubleshooting
Reading the Display Panel and Using Keys, Facsimile Reference
Sending at a Specific Time (Send Later), Facsimile Reference
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							Reception Settings
75
4 Reception Settings
This section describes the user tools in the Reception Settings menu under Fax
Features.
Default settings are shown in bold type.
❖Switch Reception Mode
Specify the method for receiving fax messages.
The default setting is Auto Reception.
❖Authorized Reception
Specify whether or not unwanted fax messages are to be screened out.
The default setting is Off.
❖Checkered Mark
Specify whether or not a checkered mark is to be printed on the first page of
received fax documents.
The default setting is On.
❖Center Mark
Specify whether or not a centre mark is to be printed halfway down the left
side and at the top centre of each page received.
The default setting is On.
❖Print Reception Time
Specify whether or not received date and time are to be printed at the bottom
of received fax messages.
The default setting is Off.
Reference
p.4 “Accessing User Tools”
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							Fax Features
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4E-mail Settings
This section describes the user tools in the E-mail Settings menu under Fax Fea-
tures.
Default settings are shown in bold type.
❖Internet Fax Settings
You can select to display   or not. When you want to send an Inter-
net Fax, set On to display the icon.
The default setting is Off.
❖Maximum E-mail Size
Use this setting to limit the size of sent e-mail, so that destinations that refuse
e-mail over a certain size can still receive your e-mail. When this function is
set to on, you cannot send e-mail that is larger than the specified limit.
The default setting is Off.
When e-mail exceeds the maximum file size, an Error Report is output, and
the e-mail is deleted.
Even when e-mail does not exceed the size limit, it may be rejected if it does
not meet the requirements of the server settings.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [E-mail Settings] using {U} or {T}, and then press the {OK} key.
CSelect [Maximum E-mail Size] using {U} or {T}, and then press the {OK} key.
DSelect [On] using {U} or {T}, and then press the {OK} key.
EEnter an upper limit on the size of outgoing e-mail using the number key,
and then press the {OK} key.
Specify a size limit of 128 - 12,939 KB.
If you make a mistake, press the {Clear/Stop} key, and then reenter the
number.
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							E-mail Settings
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❖SMTP RX File Delivery
This function is available on systems that allow routing of e-mail received via
SMTP.
The default setting is Off.
When an authorized e-mail is set, e-mail received from addresses that do not
match the authorized address is discarded and an error message is returned
to the SMTP server.
The authorized e-mail address is compared with the addresses of e-mail orig-
inators, as illustrated by the following examples.
 When the authorized e-mail address is set to @aaa.abcd.com:
[email protected] - accepted
[email protected] - not accepted
[email protected] - not accepted
No Error Report is output even when e-mail is discarded.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [E-mail Settings] using {U} or {T}, and then press the {OK} key.
CSelect [SMTP RX File Delivery] using {U} or {T}, and then press the {OK} key.
DSelect [On] using {U} or {T}, and then press the {OK} key.
EEnter the authorized e-mail address and then press the {OK} key.
You can enter up to 128 characters for the e-mail address.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
Reference
p.4 “Accessing User Tools”
Reading the Display Panel and Using Keys, Facsimile Reference
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							Fax Features
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4IP-Fax Settings
This section describes the user tools in the IP-Fax Settings menu under Fax Fea-
tures.
Default settings are shown in bold type.
Make settings to use IP-Fax.
Set H.323 for the gatekeeper, SIP for SIP server, and the gateway to G3 fax if nec-
essary. Check the settings of the network to which this machine is connected be-
fore making settings.
Make sure you enter these characters correctly:
Numbers
Symbols (# and *)
The following characters can be used for registration of the SIP
User Name in SIP Settings. Make sure you enter these characters correctly:
 Alphanumeric symbols (lower and upper cases)
 Symbols (;?:&=+$,-_.!~*#@()%/)
Use numbers and periods (.) to enter the correct IPv4 addresses for the gate-
keeper, SIP server, and gateway. To obtain the correct IP addresses, consult ad-
ministrator.
❖Enable H.323
Specify whether or not H.323 is used for IP-Fax transmission.
The default setting is Off.
❖Enable SIP
Specify whether or not SIP is used for IP-Fax transmission.
The default setting is Off.
❖H.323 Settings
Set the IPv4 address or host name of the gatekeeper and alias telephone
number .
To use the gatekeeper, set the parameter setting list (switch 34, bit 1) to On.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
CSelect [H.323 Settings] using {U} or {T}, and then press the {OK} key.
DSelect [Gatekeeper Address (Main)] using {U} or {T}, and then press the {OK}
key.
EEnter the IPv4 address or host name of the gatekeeper, and then press the
{OK} key.
FSelect [Own Fax No.] using {U} or {T}, and then press the {OK} key.
GEnter Own Fax No and then press the {OK} key.
HPress the {User Tools/Counter} key.
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							IP-Fax Settings
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❖SIP Settings
Set the SIP servers IPv4 address and SIP user name.
To use the SIP server, set the parameter setting list (switch 34, bit 0) to On.
The default is Off.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
CSelect [SIP Settings] using {U} or {T}, and then press the {OK} key.
DSelect [Proxy Server Addr. (Main)] using {U} or {T}, and then press the {OK}
key.
A proxy server relays call requests and responses.
EEnter the IPv4 address of the proxy server, and then press the {OK} key.
FSelect [Redirect Svr. Addr. (Main)] using {U} or {T}, and then press the {OK}
key.
A redirect server processes request destination inquiries.
GEnter the IPv4 address of the redirect server, and then press the {OK} key.
HSelect [Registrar Address (Main)] using {U} or {T}, and then press the {OK}
key.
A register server registers location information of user agents (which cor-
respond to telephones or facsimiles on public telephone lines) on an IP net-
work.
IEnter the IPv4 address of the register server, and then press the {OK} key.
JSelect [SIP User Name] using {U} or {T}, and then press the {OK} key.
KEnter SIP User Name, and then press the {OK} key.
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							Fax Features
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❖Gateway Settings
Register, change, or delete the gateway used for transmission to IP-Fax. Reg-
ister to use the gateway without using the gatekeeper/SIP server.
Program/Change:
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
CSelect [Gateway Settings] using {U} or {T}, and then press the {OK} key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
ESelect [*Not Programmed] using {U} or {T}, and then press the {OK} key.
FEnter the Prefix using the number key, and then press the {OK} key.
For documents sent using a gateway to G3 Fax, prefixes can be used. If the
first several digits of IP-Fax number and the gateway- specific prefix are
identical, documents can be transmitted using the registered digits of the
gateway. For example, if both 03 and 04 have been registered as gateway
number while 0312345678 is also specified, documents can be transmitted
via a gateway for which 03 is used as a prefix.
When you wish to use the gateways regardless of the IP-Fax destination
numbers, register only the gateway addresses without registering the prefix.
GEnter Gateway Address and then press the {OK} key.
HSelect [H.323] or [SIP] using {U} or {T}, and then press the {OK} key.
Delete:
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [IP-Fax Settings] using {U} or {T}, and then press the {OK} key.
CSelect [Gateway Settings] using {U} or {T}, and then press the {OK} key.
DSelect [Delete] using {U} or {T}, and then press the {OK} key.
ESelect the gateway you want to delete using {U} or {T}, and then press the
{OK} key.
FPress [Yes].
Reference
p.4 “Accessing User Tools”
p.93 “Parameter Settings List”
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							Administrator Tools
81
4 Administrator Tools
This section describes the user tools in the Administrator Tools Settings menu
under Fax Features.
Default settings are shown in bold type.
❖Print Journal
Prints a Journal. Up to 50 of the latest results of transmission/delivery results
can be checked on this machine.
You can also print the journal using the {Job Information} key.
❖Print TX Standby File List
Use this function to print the transmission standby file list.
You can also print the transmission standby file list using the {Job Information}
key.
❖Communication Page Count
Checks the transmission and reception, and totals on the display.
❖Memory Lock
When you switch Memory Lock on, received documents are stored in mem-
ory and not printed automatically. When a document is received in the Mem-
ory Lock mode, the Confidential File indicator blinks. To print this document,
enter the Memory Lock ID. A user without the ID cannot print the document.
This prevents unauthorized users from accessing the document.
The default setting is Off.
To use Memory Lock, program the Memory Lock ID, and then switch Mem-
ory Lock on.
To store incoming documents from Special Senders only in Memory Lock,
program each sender. with Program Special Sender.
This function is not available with Internet Fax.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Memory Lock] using {U} or {T}, and then press the {OK} key.
DSelect [On] using {U} or {T}, and then press the {OK} key.
❖Forwarding
Specify whether or not received fax messages are to be forwarded to a pro-
grammed receiver.
The default setting is Off.
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							Fax Features
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❖Folder TX Result Report
When a folder is included in the forwarding destination or the forwarding
destination by special sender, the specified destination will be notified of the
results of forwarding.
To forward to two or more destinations, specify group destination. For infor-
mation about how to specify group destination, see Registering a Names to
a Group.
The default setting is Do not E-mail.
Even when an e-mail to notify the results of forwarding a folder cannot be
sent, no report is out from this machine.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Folder TX Result Report] using {U} or {T}, and then press the {OK}
key.
DSelect [E-mail] using {U} or {T}, and then press the {OK} key.
ESearch and select a receiver using the Quick Dial keys or the {Search Desti-
nation} key, and then press the {OK} key.
FPress the {User Tools/Counter} key.
❖Parameter Setting
Parameter Setting allow you to customize various settings to suit your needs.
To change function settings, set the Parameter Switches. For details, see Pa-
rameter Setting.
❖Program Special Sender
Program/Change/Delete Special Senders, perform initial setup, and print
the Special Sender List. You can set functions for each sender if Special Send-
ers are preprogrammed. For details, see Program Special Sender.
❖Program Memory Lock ID
Program a Memory Lock ID to be entered before printing documents when
the Memory Lock function is activated.
Preprogram the ID when you set Memory Lock and Memory Lock in Spe-
cial Senders function.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key. 
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key. 
CSelect [Program Memory Lock ID] using {U} or {T}, and then press the {OK}
key.
DEnter the ID using the number key, and then press the {OK} key.
A Memory Lock ID can be any four-digit number, except 0000.
If you make a mistake, press the {Clear/Stop} key before pressing the {OK}
key, and then enter again.
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