Ricoh Aficio MP1600L User Manual

							Administrator Tools
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4
❖Select Dial/Push Phone
Use this function to select a line type.
Dial and Push lines are available for selection.
The default setting is Push Phone.
This function is not available in some areas.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Select Dial/Push Phone] using {U} or {T}, and then press the {OK}
key.
DSelect [Push Phone] or [Dial Phone (10PPS)] using {U} or {T}, and then press
the {OK} key.
❖G3 Analog Line
You need to make the following settings for the G3 Analog Line before you
connect the machine to a standard G3 analog line.
 When your machine is connected through a PABX, set to Extension. If it is
connected directly to the telephone network, set to Outside.
 Outside Access No.
Use this setting if your machine is connected to a PABX that requires you
to dial a certain number such as 0 followed by a pause to connect to the
outside line. By programming 0 as the PSTN Access Number, a pause
will be inserted automatically after the 0 when dialing.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key. 
CSelect [G3 Analog Line] using {U} or {T}, and then press the {OK} key.
DSelect [Extension/Outside] using {U} or {T}, and then press the {OK} key.
ESelect [NONE], [PREFIX] or [FLASH] using {U} or {T}, and then press the
{OK} key.
FSelect [Outside Access No.] using {U} or {T}, and then press the {OK} key.
GEnter the Outside Access No. using the number key, and then press the
{OK} key.
You can program the number up to two digits.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
HPress the {User Tools/Counter} key.
Reference
p.4 “Accessing User Tools”
p.226 “Registering Names to a Group”
p.93 “Parameter Setting”
p.103 “Program Special Sender”
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							Fax Features
84
4Registering Fax Information
You can send information to the other party when transmitting or receiving a fax
document. This information is shown on the display of the other machine and
printed as a report. The following information can be sent.
Important
❒You can confirm programmed settings from the Parameter Settings List. It is
recommended to print and keep the Parameter Settings List when you pro-
gram or change settings. For information about how to print the Parameter
Settings List, see Printing the Parameter Settings List.
❖Fax Header
The Fax Header is printed as the header of every fax you send. You should
include your name in the Fax Header.
You can register Fax Header using up to 32 alphanumeric characters, num-
bers, and spaces.
You can set whether or not to print the Fax Header (for printing) in [Print Fax
Header] under [TX Mode]. For details about how to set, see Fax Header Print,
Facsimile Reference.
❖Own Name
The Own Name is sent to the other party when you send or receive a fax . This
name should include your name. The Own Name is shown on the display of
the other machine and printed in a report.
Own Name works only if the other machine is of the same manufacturer and
has the Own Name function.
You can register Own Name using up to 20 alphanumeric characters and
symbols.
❖Own Fax Number (facsimile number of sender)
The senders Own Fax Number is sent to the other party when sending a fax.
The received facsimile number is shown on the display of the other machine
and printed in a report.
This function is available regardless of the manufacturer of the other partys
machine.
You can register Own Fax Number using up to 20 numbers, spaces, and the
+ symbol.
Reference
p.98 “Printing the Parameter Settings List”
Fax Header Print, Facsimile Reference
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							Registering Fax Information
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4
Registering Fax Information
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.
CSelect [Program Fax Information] using {U} or {T}, and then press the {OK}
key.
DSelect fax information you want to program/change using {U} or {T}, and
then press the {OK} key.
EProgram/change the selected fax information, and then press the {OK} key.
FPress the {User Tools/Counter} key.
Programming/Changing Fax Header
ASelect [Fax Header] using {U} or {T}, and then press the {OK} key.
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							Fax Features
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4
BEnter the fax header, and then press the {OK} key.
To change the programmed Fax Header, press the {Clear/Stop} key, and then
enter again.
Note
❒You can register up to 32 characters in the Fax Header.
❒You can use characters, symbols, numbers, and spaces.
Reference
Entering Text, About This Machine
Programming/Changing Own Name
ASelect [Own Name] using {U} or {T}, and then press the {OK} key.
BEnter the own name, and then press the {OK} key.
To change the programmed Own Name, press the {Clear/Stop} key, and then
enter again.
Note
❒You can register Own Name using up to 20 alphanumeric characters and
symbols.
Reference
Entering Text, About This Machine
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							Registering Fax Information
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4
Programming/Changing Own Fax Number
ASelect [Own Fax Number] using {U} or {T}, and then press the {OK} key.
BEnter the source fax number using the number key, and then press the {OK}
key.
To change the programmed source fax header, press the {Clear/Stop} key, and
then enter again.
When you enter + and space, press [n], [Space] for each.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
Note
❒You can register Own Fax Number using up to 20 numbers, space, and
+ symbol.
Deleting Fax Information
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [General Settings/Adjust] using {U} or {T}, and then press the {OK} key.
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							Fax Features
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4
CSelect [Program Fax Information] using {U} or {T}, and then press the {OK}
key.
DSelect fax information you want to delete using {U} or {T}, and then press
the {OK} key.
EPress the {Clear/Stop}key.
The programmed information is deleted.
FPress the {OK} key.
GPress the {User Tools/Counter} key.
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							Forwarding
89
4 Forwarding
Print documents received and forward to a specified End Receiver. This is useful
if, for example, you are visiting another of f i c e  a n d  w o u l d  l i k e  a  c o p y  o f  y o u r  d o c -
uments to be sent to that office.
You can also specify a folder as the forwarding destination.
Important
❒To use this function, set [Forwarding] under [Administrator Tools] to [On].
❒The Forwarding function does not forward documents received with Memo-
ry Lock.
❒You can select end receivers only from among destinations programmed in
the Address Book. You cannot specify programmed transfer stations as end
receivers.
A fax number, e-mail address, IP-Fax destination, and folder can be set as the
forwarding destination.
When you wish to change the end receivers depending on the senders, specify
the end receivers by the senders, at Program Special Sender. Documents not re-
ceived from specified senders are sent to the destination specified in this func-
tion.
You can set whether or not to print the forwarded documents on this machine in
Parameter Setting(switch 11, bit 6). The default is On.
Deleting a destination specified as a forward destination from the destination
list causes the settings of the forward destination to be deleted, so they must be
registered again. When a destination is changed, a document is transmitted to
the new destination. If there is no destination of the specified type, you can set
which destination to be used as an alternative destination. See Parameter Set-
ting (switch 32, bit 0).
You can program one of the User Function keys with operations for this func-
tion.
If you have specified a folder for forwarding, you can specify the file format
used for forwarding. See Parameter Setting (switch 21, bit 3).
Reference
p.73 “General Settings/Adjust”
p.93 “Parameter Setting” (switch 11, bit 6)
p.93 “Parameter Setting” (switch 32, bit 0)
p.93 “Parameter Setting” (switch 21, bit 3)
p.75 “Reception Settings”
p.103 “Program Special Sender”
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							Fax Features
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4
Programming an End Receiver
Important
❒One end receiver can be registered for each special sender. To register two or
more end receivers, use group destination. How ever maximum of 100 desti-
nations can be specified in a group.
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Forwarding] using {U} or {T}, and then press the {OK} key.
DSelect [On] using {U} or {T}, and then press the {OK} key.
To cancel forwarding, press [Off] and proceed to step 
F.
ESearch and select a receiver using the Quick Dial keys or the [],
and then press the {OK} key.
If you make a mistake, press the {Clear/Stop} key, and then enter again.
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							Forwarding
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FPress the {User Tools/Counter} key.
Reference
p.93 “Parameter Setting” (switch 21, bit 3)
p.188 “Registering Folders”
Canceling Receiver Settings
ASelect [Fax Features] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Forwarding] using {U} or {T}, and then press the {OK} key.
DSelect [Off] using {U} or {T}, and then press the {OK} key.
The set receiver name is deleted.
EPress the {User Tools/Counter} key.
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							Fax Features
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4
Printing a Forwarding Mark
You can print a Forwarding Mark on receivers documents that have been for-
warded.
The receiver can distinguish between forwarded and normally received docu-
ments.
Specify whether or not to print a Forwarding Mark in the Parameter Setting
(switch 02, bit 0). The default is ON.
This function is not available when forwarding is performed to a folder destina-
tion.
Reference
p.93 “Parameter Setting” (switch 02, bit 0)
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