Ricoh Aficio MP1600L User Manual

							Authentication Information (MFP)
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7 Authentication Information (MFP)
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Facsimile
Scanner
Printer
Note
❒The number of copies scanned using the scanner function is counted for each
user code. This allows you to check each users usage.
❒To automatically register the printer driver user code, select [Auto Program] for
the printer in User Code Authentication. To use the user code set in User
Tools, set the user codes registered in User Tools for the printer driver.
❒For details about setting user codes for the printer driver, see Printer Driver
Help.
Reference
p.57 “User Auth. Management”
Registering a User Code
This section describes how to register a user code.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
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CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
FPress the {OK} key.
GPress [Details].
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HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
JEnter the user code using the number keys, and then press the {OK} key.
If you have entered a wrong code, press the {Clear/Stop} key and then enter
the correct code again.
You can use up to eight digits for specifying the user code.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the function you want to set the user code for using {V}, and then
press the {OK} key.
MPress the {Escape} key.
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NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒You can enter a one-to eight-digit user code.
❒For registration of a name, see Registering Names.
Reference
p.138 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK}
key.
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DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to change using the number keys
or the Quick Dial keys, and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
FPress the {OK} key.
GPress [Details].
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
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JEnter the new user code using the number keys, and then press the {OK}
key.
KSelect [Permit Functions on Auth.] using {U} or {T}, and then press the {OK}
key.
LSelect the function you want to change the user code for using {V}, and
then press the {OK} key.
MPress the {Escape} key.
NPress [End].
OPress the {OK} key.
PPress the {User Tools/Counter} key.
Note
❒To change the name, see Changing a Name.
Reference
p.140 “Changing a Registered Name”
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Deleting a User Code
This section describes how to delete a user code.
Important
❒After clearing the user code, the counter is automatically cleared.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Address Book Management] using {U} or {T}, and then press the {OK} key.
DSelect [Program/Change] using {U} or {T}, and then press the {OK} key.
EEnter the registration number you want to delete using the number keys,
and then press the {OK} key.
You can automatically specify registration numbers 001-032 by pressing the
Quick Dial keys.
Press [Search] to search by name, destination list, registration number, user
code, fax number, or folder destination.
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FPress the {OK} key.
GPress [Details].
HSelect [Auth. Info] using {U} or {T}, and then press the {OK} key.
ISelect [User Code] using {U} or {T}, and then press the {OK} key.
JPress the {Clear/Stop} to delete the user code, and then press the {OK} key.
KPress the {Escape} key.
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LPress [End].
MPress the {OK} key.
NPress the {User Tools/Counter} key.
Note
❒To delete a name entirely, see Deleting a Registered Name.
Reference
p.141 “Deleting a Registered Name”
Displaying the Counter for Each User
This section describes how to display the counter for each user.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
CSelect [Disp./Print User Counter] using {U} or {T}, and then press the {OK}key.
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DSelect [Display] using {U} or {T}, and then press the {OK} key.
ESelect the function you want to display the counter for using {U} or {T},
and then press the {OK} key.
Counters for individual function usage under each user code appear.
FPress the {OK} key.
GPress the {User Tools/Counter} key.
Printing the Counter for Each User
This section describes how to print the counter for each user.
ASelect [System Settings] using {U} or {T}, and then press the {OK} key.
BSelect [Administrator Tools] using {U} or {T}, and then press the {OK} key.
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