Ricoh Aficio MP 7000SP User Manual

							Registering Folders
251
7
To locate the NCP folder manually 
This section describes how to locate the NCP folder manually.
APress [Change] under “Path”.
BEnter the path where the folder is located.
C[OK].
DPress [Connection Test] to check the path is set correctly.
EPress [Exit].
Note
❒If you set “Connection Type” to [NDS], and if the NDS tree name is “tree”,
the name of the context including the volume is “context”, the volume
name is “volume” and the folder name is “folder”, then the path will be
“\	ree\volume. context\folder”.
❒If you set “Connection Type” to [Bindery], and if the Net-Ware server name
is “server”, the volume name is “volume” and the folder name is “folder”,
then the path will be “\\server\volume\folder”.
❒You can enter a path using up to 256 characters.
❒If the connection test fails, check the settings, and then try again.
To locate the NCP folder using Browse Network 
This section describes how to locate the NCP folder using Browse Network.
APress [Browse Network].
BIf you have set “Connection Type” to [NDS], a list of items in the NDS tree
appears. If you have set “Connection Type” to [Bindery], a list of items on
the NetWare server appears.
CSearch for the destination folder in the NDS tree or NetWare server.
You can press [Up One Level] to switch between levels.
DSelect the folder you want to register.
E[OK].
Note
❒Only the folders you are allowed to access appear in [Browse Network].
❒If the languages used on the machine and the destination you want to view
differ, the items in the list may not appear correctly.
❒Up to 100 items can be displayed in the list.
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
252
7
Changing an NCP registered folder 
This section describes how to change the registered NCP folder.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the user of the registered folder you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Folder].
GSelect “Connection Type”.
If you want to specify a folder in an NDS tree, press [NDS].  I f  y o u  w a n t  t o  s p e c -
ify a folder on a NetWare server, press [Bindery].
HSpecify the folder.
To specify a folder, you can either enter the path manually or locate the folder
by browsing the network.
IPress [Connection Test] to check the path is set correctly.
JPress [OK].
KPress [Exit].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a Registered Name”
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Folders
253
7
Changing NCP settings
This section describes how to change NCP settings.
ASelect the type of connection.
BPress [Change] of path name.
CEnter the name of the path on which the folder is located, and then press
[OK].
DPress [Connection Test] to make sure the path is correctly set up.
EWhen you have made the necessary changes to the information, press [OK].
FPress [Exit].
Note
❒To specify a folder, enter its path directly or select it using Browser Net-
work.
Reference
p.251 “To locate the NCP folder manually”
p.251 “To locate the NCP folder using Browse Network”
To change the protocol
This section describes how to change the protocol.
APress [SMB], or [FTP].
BA confirmation message appears. Press [Yes].
Changing the protocol will clear all settings made under the previous proto-
col.
CEnter each item again.
Reference
p.237 “Using SMB to Connect”
p.244 “Using FTP to Connect”
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
254
7
Deleting an NCP Folder
This section describes how to delete the registered NCP folder.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect a user of the folder you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Folder].
GPress the protocol which is not currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
Note
❒To delete a name entirely, see “Deleting a Registered Name”.
Reference
p.210 “Deleting a Registered Name”
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Names to a Group
255
7 Registering Names to a Group
This section describes how to register names to a group.
You can register names to a group to enable easy management of e-mail address-
es and folders for each group.
To add names to a group, the groups must be registered beforehand.
Important
❒When using Scan to Folder function, you cannot send scan files to a group
with over 50 folders registered.
❒You can register up to 10 groups.
❒The maximum number of destinations registerable to a group is 500.
Note
❒You can set a protection code to prevent unauthorized access to the folders
registered in a group. For details, see “Registering a Protection Code”.
Reference
p.3 “Accessing User Tools”
p.265 “Registering a Protection Code”
Registering a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress [New Program].
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
256
7
FPress [Change] under “Group Name”.
GEnter the group name, and then press [OK].
The Key Display name is set automatically.
HPress the title key under “Select Title”, if necessary.
IWhen you want to change the key display, press [Change] under “Key Dis-
play”. Enter the key display, and then press [OK].
JPress [OK].
Note
❒The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]…
Added to the list of items in the selected title.
❒You can select [Frequent] and one more page for each title.
Reference
“Entering Text”, About This Machine
Registering Names to a Group
You can put names that have been registered in the Address Book into a group.
When registering new names, you can also register groups at the same time.
APress [System Settings].
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Names to a Group
257
7
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name to register in a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Add to Group].
GSelect a group to which you want to add the name to.
The group key that you have selected becomes highlighted, and the name is
added to it.
HPress [OK].
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
258
7
Adding a Group to Another Group
You can add a group to another group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
ESelect the group that you want to put into another group.
Press the group key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Add to Group].
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Names to a Group
259
7
GSelect the group which you want to add to.
The group key that you have selected becomes highlighted, and the group is
added to it.
HPress [OK].
Displaying Names Registered in a Group
You can check the names or groups registered in each group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
Downloaded From ManualsPrinter.com Manuals 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
260
7
ESelect the group where the members you want to check is registered.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Programmed User/Group].
All the names registered will be displayed.
GPress [OK].
Removing a Name from a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name to remove from a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Add to Group].
Downloaded From ManualsPrinter.com Manuals