Ricoh Aficio MP 7000SP User Manual

							Fax Destination
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❖Label insertion
Use label insertion to print information such as the destination name on the
sheet printed out at the destination.
Data is printed as follows:
Destination Name
The destination name specified in [Fax Destination] is printed with “To” be-
fore it at the top of the sheet.
 Standard Message
A registered two-line sentence is printed under “Destination Name”.
To use this function, set Label Insertion to [On] when programming fax desti-
nations and also press [Label Insertion] when sending fax documents.
Fax header and label insertion are also printed when sending by e-mail using
the fax function.
You can program a standard message other than those registered in the ma-
chine.
You can program the following items in an IP-Fax Destination:
❖IP-Fax
Register the IP-Fax destination. You can register the name using up to 128
characters. You must make this setting when using IP-Fax.
This setting only works if the IP-Fax function has been selected.
❖SUB Code
Registering a SUB Code allows you to use Confidential Transmission to send
messages to the other fax machines which support a similar function called
“SUB Code”. See “SUB Code Transmission”, Facsimile Reference.
❖SEP Code
Registering a SEP Code allows you to use Polling Reception to receive faxes
from the other fax machines which support Polling Reception. See “SEP Code
Reception”, Facsimile Reference.
❖Select Protocol
Select the protocol for the IP-Fax transmission.
This setting only works if the IP-Fax function has been selected.
Reference
p.255 “Registering Names to a Group”
p.265 “Registering a Protection Code”
“SUB Code Transmission”, Facsimile Reference
“SEP Code Reception”, Facsimile Reference
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Fax Destination
This section describes how to register a fax number.
Registering a Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose fax destination you want to register. Press the name
key, or enter the registered number using the number keys.
FPress [Fax Dest.].
GPress [Change] under “Fax Destination”.
HEnter the fax number using the number keys, and then press [OK] under
“Fax Destination”.
ISpecify optional settings such as “SUB Code”, “SEP Code”, and “Interna-
tional TX mode”.
JPress [OK].
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Note
❒When a group is registered, you can also add this fax destination to the
group. For details about registering groups, see “Registering Names to a
Group”.
❒To register the name, see “Registering Names”.
Reference
p.207 “Registering Names”
p.224 “Using a Fax Destination as a sender”
p.224 “To change the line”
p.225 “To change the SUB Code”
p.225 “To change the SEP Code”
p.225 “To set the International TX Mode”
p.225 “To select the fax header”
p.226 “To set label insertion”
p.256 “Registering Names to a Group”
Changing a Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose fax destination you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Fax Dest.].
GChange the settings.
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HPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a Registered Name”
p.224 “To change the fax number”
p.224 “To change the line”
p.225 “To change the SUB Code”
p.225 “To change the SEP Code”
p.225 “To set the International TX Mode”
p.225 “To select the fax header”
p.226 “To set label insertion”
Using a Fax Destination as a sender
APress [Protection].
BPress [Sender] on the right side of “Use Name as”.
To change the fax number
APress [Change] under “Fax Destination”.
BEnter the new fax number using the number keys, and then press [OK].
To change the line
APress [Select Line].
BSelect the line, and then press [OK].
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To change the SUB Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under “TX SUB Code”.
CEnter the new SUB Code, and then press [OK].
DTo change the password, press [Change] under “Password (SID)”.
EEnter the new password, and then press [OK].
FPress [OK].
To change the SEP Code
APress [Adv. Features], and then press [SEP Code].
BPress [Change] under “RX SEP Code”.
CEnter the new SEP Code, and then press [OK].
DTo change the password, press [Change] under “Password (PWD)”.
EEnter the new password, and then press [OK].
FPress [OK].
To set the International TX Mode
APress [Change] under “International TX Mode”.
BSelect [Off] or [On], and then press [OK].
To select the fax header
You can register the fax header in Program Fax Information in the system set-
tings for Facsimile Features.
APress [Change] under “Fax Header”.
BSelect [1st Name] or [2nd Name], and then press [OK].
Reference
p.140 “Registering Fax Information”
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To set label insertion
When Label Insertion is set to ON, the receivers name and standard messages
are printed on the fax message when it is received at the other end.
APress [Change] under “Label Insertion”.
BPress [On].
CPress [Change] under “Line 2”.
DSelect the new standard message or press [Manual Entry] to enter the new
message.
EEnter the new message, and then press [OK].
FPress [OK].
GPress [Change] under “Line 3”.
HSelect the new standard message, and then press [OK].
IPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a Registered Name”
Deleting a Fax Destination
Important
❒If you delete a destination that is a specified delivery destination, messages to
its registered Personal Box, for example, cannot be delivered. Be sure to check
the settings in the fax function before deleting any destinations.
APress [System Settings].
BPress [Administrator Tools].
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CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose fax destination you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Fax Dest.].
GPress [Change] under “Fax Destination”.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see “Deleting a Registered
Name”.
Reference
p.210 “Deleting a Registered Name”
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IP-Fax Destination
This section describes how to register a IP-Fax destination.
Note
❒For details about sending an IP-Fax, “Sending by IP-Fax”, Facsimile Refer-
ence.
Reference
“Sending by IP-Fax”, Facsimile Reference
Registering an IP-Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose IP-Fax destination you want to register.
Press the name key, or enter the registered number using the number keys.
FPress [Fax Dest.].
GPress [Select Line], and then select [H.323] or [SIP].
HPress [OK].
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IPress [Change] under “Fax Destination”.
JEnter the IP-Fax destination.
KPress [OK] twice.
Note
❒To register the name, see “Registering Names”.
Reference
p.207 “Registering Names”
p.211 “Registering a User Code”
p.255 “Registering Names to a Group”
“Entering Text”, About This Machine
Changing a Registered IP-Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose IP-Fax destination you want to change.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Fax Dest.].
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GPress [Change] under “Fax Destination”.
HEnter the new destination, and then press [OK].
IPress [OK].
JPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a Registered Name”
“Entering Text”, About This Machine
Using the IP–Fax Destination as the sender
APress [Protection].
BPress [Sender] under “Use Name as”.
To change the IP-Fax Destination
APress [Change] under “Fax Destination”.
BEnter the new destination, and then press [OK].
To select the protocol
APress [Select Line].
BSelect [H.323] or [SIP].
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