Ricoh Aficio MP 7000SP User Manual

							Authentication Information
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7 Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Facsimile
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number of copies scanned using the scanner function is counted for each
user code. This allows you to check each users usage.
❒To automatically register the printer driver user code, select [Printer: PC Con-
trol] for the printer in User Code Authentication. To use the user code set in
User Tools, set the user codes registered in User Tools for the printer driver.
❒For details about setting user codes for the printer driver, see Printer Driver
Help.
Reference
p.3 “Accessing User Tools”
p.63 “Administrator Tools”
Registering a User Code
This section describes how to register a user code.
APress [System Settings].
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BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
EPress the name whose code is to be registered, or enter the registered
number using the number key.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Auth. Info].
GEnter the user code using the number keys, and then press {#} key.
If you make a mistake, press [Clear] or the {Clear/Stop} key.
HPress [TNext] twice.
ISelect the functions to be used with the user code from Available Func-
tions.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Note
❒User codes can contain up to eight digits.
❒To register the name, see “Registering Names”.
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Reference
p.207 “Registering Names”
Changing a User Code
This section describes how to change a user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Auth. Info].
GPress [Change], and then enter the new user code using the number keys.
HPress {#} key.
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ITo change the available functions, press [Auth. Info] and then press [TNext] twice.
JPress the key to select the functions to enable them.
Press the key to highlight it, and then the function is enabled. To cancel a se-
lection, press the highlighted key.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key.
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a Registered Name”
Deleting a User Code
This section describes how to delete a user code.
Important
❒After clearing the user code, the counter is automatically cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose code is to be deleted.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [Auth. Info].
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GPress [Change] to delete the user code, and then press {#} key.
HPress [OK].
IPress [Exit].
JPress the {User Tools/Counter} key.
Note
❒To delete a name from the Address Book entirely, see “Deleting a Regis-
tered Name”.
Reference
p.210 “Deleting a Registered Name”
Displaying the Counter for Each User
This section describes how to display the counter for each user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect the function usage you want to print from [Print Counter], [Transmission
Counter] or [Scanner Counter].
Counters for individual function usage under each user code appear.
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Printing the Counter for Each User
This section describes how to print the counter for each user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect a user code from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
EPress [Print Counter List] under “Per User”.
Enter the user code, and then press {#} if the user code is registered.
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FSelect the function usage you want to print from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter] and [Total Prints].
GPress [Print].
Printing the Counter for All Users
This section describes how to print the counter for all users.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DPress [Print Counter List] under “All Users”.
Enter the user code, and then press {#} if the user code is registered.
ESelect the function usage you want to print from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter] and [Total Prints].
FPress [Print].
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Clearing the Number of Prints
This section describes how to clear the counter.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect the user code to clear.
ETo clear the number of prints made under a user code, Select the user code
from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
FPress [Clear] under “Per User”.
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GSelect the function usage you want to clear from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter], and [All Counters].
HPress [OK].
ITo clear the number of prints for all user codes, press [Clear] under “All Us-
ers”.
JSelect the function usage you want to clear from [Copier Counter], [Printer
Counter], [Fax Transmission], [Fax Prints], [Scanner Counter], and [All Counters].
KPress [OK].
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7Fax Destination
Register a fax destination so you do not need to enter fax numbers each time, and
can send documents that have been scanned in using the facsimile function.
 It is easy to select the fax destination if you register “Name” and “Key Dis-
play” for the fax destination.
 You can register fax destinations as a group. For details about registering a
group, see “Registering Names to a Group”.
 You can register fax destinations by selecting them from redial function.
 Registered Fax numbers can be used as senders Fax numbers.
There are two types of fax destination, as shown below:
 Fax Destination
Select this to send the fax over the telephone network.
IP-Fax
Select this to send the fax to a machine on a TCP/IP network.
You cannot send the fax to a machine on another network if that network is
behind a firewall.
You can program the following items in a fax destination:
❖Fax number
Registers the destinations fax number. You can enter a fax number using up
to 128 digits. You must include every digit in the number.
❖SUB Code
Registering a SUB Code allows you to use Confidential Transmission to send
messages to the other fax machines which support a similar function called
“SUB Code”. See “SUB Code Transmission”, Facsimile Reference.
❖SEP Code
Registering a SEP Code allows you to use Polling Reception to receive faxes
from the other fax machines which support Polling Reception. See “SEP Code
Reception”, Facsimile Reference.
❖Line
If the optional extra G3 interface unit is installed, you can select the line type
per destination.
❖International TX mode
When setting the International TX mode to [On], the machine transmits more
carefully by lowering transmission speed. However, communication times
increase.
❖Fax header
You can select to print a fax header on fax messages the other party receives.
The default is “1st Name”.
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