Ricoh Aficio MP 7000SP User Manual

							Fax Destination
231
7
To program the SUB Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under “TX SUB Code”.
CEnter the SUB Code, and then press [OK].
DTo enter a password, press [Change] under “Password (SID)”.
EEnter a password using the number keys, and then press [OK].
FPress [OK].
To program the SEP Code
APress [Adv. Features], and then press [SEP Code].
BPress [Change] under “RX SEP Code”.
CEnter a SEP Code using the number keys, and then press [OK].
DTo enter a password, press [Change] under “Password (PWD)”.
EEnter a password using the number keys, and then press [OK].
FPress [OK].
To set the International TX Mode
APress [Change] under “International TX Mode”.
BSelect [Off] or [On], and then press [OK].
To select the fax header
APress [Change] under “Fax Header”.
BSelect [1st Name] or [2nd Name], and then press [OK].
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							Registering Addresses and Users for Facsimile/Scanner Functions
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Deleting a Registered IP-Fax Destination
If you delete a destination that is a specified delivery destination, messages to its
registered Personal Box, for example, cannot be delivered. Be sure to check the
settings in the fax function before deleting any destinations.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose IP-Fax destination you want to delete. Press the
name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, folder name, e-mail ad-
dress, or IP-Fax destination.
FPress [Fax Dest.].
GPress [Change] under “Fax Destination”.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.209 “Changing a Registered Name”
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							E-mail Destination
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7 E-mail Destination
This section describes the procedure for registering, changing, and deleting
Email Destination.
Register e-mail destinations so you do not need to enter an e-mail address every
time, and can send scan files from scanner or fax function by email.
 It is easy to select the e-mail destination if you register “Name” and “Key Dis-
play” as the e-mail destination.
 You can register e-mail destinations as a group.
 You can use the e-mail address as the senders address when sending scan
f i l e s  i n  s c a n n e r  m o d e .  I f  y o u  w a n t  t o  d o  t h i s ,  s e t  a  p r o t e c t i o n  c o d e  o n  t h e  s e n d -
er address to prevent unauthorized access.
Note
❒You can select an e-mail address from an LDAP server, and then register it in
the Address Book. See “Sending Scan Files by E-mail”, Scanner Reference.
❒You can set the machine to send a Transmission Result Report by e-mail
whenever a transmission is sent. See Facsimile Reference. You can set the ma-
chine to send a Transmission Result Report by e-mail whenever a transmis-
sion is sent. See Facsimile Reference.
Reference
p.3 “Accessing User Tools”
p.265 “Registering a Protection Code”
Registering an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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ESelect the name whose e-mail address you want to register. Press the name
key, or enter the registered number using the number keys.
FPress [E-mail].
GPress [Change].
HEnter the e-mail address.
IPress [OK].
JSelect [E-mail / Internet Fax Destination] or [Internet Fax Destination Only].
KIf you want to use Internet fax, specify whether or not to use ”Send via
SMTP Server”.
LPress [OK].
Note
❒You can enter up to 128 characters for the e-mail address.
❒To register the name, see “Registering Names”.
Reference
p.207 “Registering Names”
p.211 “Registering a User Code”
p.256 “Registering Names to a Group”
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							E-mail Destination
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Changing an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose e-mail address you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under “E-mail Address”.
HEnter the e-mail address, and then press [OK].
IPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered Name”.
Reference
p.209 “Changing a Registered Name”
“Entering Text”, About This Machine
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							Registering Addresses and Users for Facsimile/Scanner Functions
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7
Using the e-mail address as the sender
APress [Protection].
BPress [Sender] under “Use Name as”.
Deleting an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, fax number, user code, folder name,
or e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under “E-mail Address”.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see “Deleting a Registered
Name”.
Reference
p.210 “Deleting a Registered Name”
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							Registering Folders
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7 Registering Folders
This section describes the procedure for registering, changing, and deleting fold-
ers.
By registering a shared folder, you can send scan files to it directly.
There are three types of protocol you can use:
SMB
For sending files to shared Windows folders.
FTP
Use when sending files to an FTP server.
NCP
Use when sending files to an Net- Ware server.
Note
❒For details about protocols, server names, and folder levels, consult your net-
work administrator.
❒You can prevent unauthorized users from accessing folders from the ma-
chine. See “Registering a Protection Code”.
❒You can only select either SMB, FTP, or NCP. If you change protocol after fin-
ishing your settings, all previous entries are cleared.
❒You can register folder destinations in a group.
Reference
p.3 “Accessing User Tools”
p.265 “Registering a Protection Code”
Using SMB to Connect
This section describes the procedure for registering, changing, and deleting SMB
folders.
Note
❒To register a folder in an FTP server, see “Using FTP to Connect”.
❒To register a folder in an NetWare server, see “Using NCP to Connect”.
Reference
p.244 “Using FTP to Connect”
p.249 “Using NCP to Connect”
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Registering an SMB Folder
This section describes how to register an SMB folder.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name whose folder you want to register. Press the name key, or
enter the registered number using the number keys.
FPress [Auth. Info].
GPress [TNext].
HPress [Specify Other Auth. Info] on the right side of “Folder Authentication”.
IPress [Change] under “Login User Name”.
JEnter the login user name, and then press [OK].
KPress [Change] under “Login Password”.
LEnter the password, and then press [OK].
MEnter the password again to confirm, and then press [OK].
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							Registering Folders
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NPress [Folder].
OPress [SMB].
PSpecify the path.
For details about how to specify the path manually, see “To locate the SMB
folder manually”.
For details about how to specify the path using Browse Network, see “To lo-
cate the SMB folder using Browse Network”.
QPress [Connection Test] to check the path is set correctly.
RPress [Exit].
SPress [OK].
TPress [Exit].
Note
❒To register the name, see “Registering Names”.
❒You can enter up to 128 characters for the user name.
❒You can enter up to 64 characters for the password.
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒If the connection test fails, check the settings, and then try again.
❒When Do not Specify is selected, the SMB User Name and SMB Password
that you have specified in Default User Name / Password (Send) of File
Transfer settings applies.
❒If User Authentication is specified, contact your administrator.
Reference
p.207 “Registering Names”
p.240 “To locate the SMB folder manually”
p.240 “To locate the SMB folder using Browse Network”
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							Registering Addresses and Users for Facsimile/Scanner Functions
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To locate the SMB folder manually
APress [Change] under “Path”.
BEnter the path where the folder is located.
CPress [OK].
If the format of the entered path is not correct, a message appears. Press [Exit],
and then enter the path again.
Note
❒Enter the path using this format: “\\ServerName\Share- Name\PathName”.
❒You can also enter an IPv4 address.
❒You can enter a path using up to 256 characters.
To locate the SMB folder using Browse Network
This section describes how to locate the SMB folder using Browse Network.
APress [Browse Network].
Work groups on the same network are displayed.
Network display only lists client computers you are authorized to access.
BSelect the work group. 
Computers in the selected work group are displayed.
CSelect a client computer.
Shared folders under it appear.
You can press [Up One Level] to switch between levels.
DSelect the folder you want to register.
E[OK].
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