Lexmark X792 Manual
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Scanning Automatic document feeder (ADF)Scanner glass Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time. Once an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number. An FTP destination could also be another printer; for example, a color document can be scanned, and then sent to a color printer. Creating shortcuts Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using the Embedded Web Server and using the printer touch screen. Creating an FTP shortcut using the Embedded Web Server 1Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2Click Settings. 3Under Other Settings, click Manage Shortcuts. Note: A password may be required. If you do not have an ID and password, get one from your system support person. 4Click FTP Shortcut Setup. 5Enter the appropriate information. Scanning121
6Enter a shortcut number. If you enter a number that is already in use, then you are prompted to select another number. 7Click Add. Creating an FTP shortcut using the touch screen 1From the home screen, navigate to: FTP > type the FTP address > > enter a name for the shortcut > Done 2Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and then reenter the information. If you enter a number that is already in use, then you are prompted to select another number. 3Touch Submit. Scanning to an FTP address Scanning to an FTP address using the touch screen 1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2If you are loading a document into the ADF, then adjust the paper guides. 3From the home screen, navigate to: FTP > FTP > type the FTP address > Send It Scanning to an FTP address using a shortcut number 1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2If you are loading a document into the ADF, then adjust the paper guides. 3Press , and then enter the FTP shortcut number. 4Touch Send It. Scanning to an FTP address using the address book 1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2If you are loading a document into the ADF, adjust the paper guides. Scanning122
3From the home screen, navigate to: FTP > FTP > > enter the name of recipient > Browse shortcuts > name of recipient > Search Scanning to a computer or flash drive Automatic document feeder (ADF)Scanner glass Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network by creating a scan profile on the computer, and then downloading the profile to the printer. Scanning to a computer 1Type the printer IP address into the address field of your Web browser. If you do not know the IP address of the printer, you can: View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu. Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section. 2Click Scan Profile > Create. 3Select your scan settings, and then click Next. 4Select a location on your computer where you want to save the scanned output file. 5Enter a scan name. The scan name is the name that appears in the Scan Profile list on the display. 6Click Submit. 7Review the instructions on the Scan Profile screen. Scanning123
A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents. aLoad an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. bIf you are loading a document into the ADF, then adjust the paper guides. cPress , and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and then touch Profiles. dAfter entering the shortcut number, the scanner scans and sends the document to the directory or program you specified. If you touched Profiles on the home screen, then locate your shortcut on the list. 8Return to the computer to view the file. The output file is saved in the location or launched in the program you specified. Scanning to a flash drive 1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2If you are loading a document into the ADF, then adjust the paper guides. 3Insert the flash drive into the USB port on the front of the printer. The USB Drive home screen appears. 4Select the destination folder, and then touch Scan to USB drive. 5Adjust the scan settings. 6Touch Scan It. Using the ScanBack Utility You can use the Lexmark ScanBackTM Utility instead of the Embedded Web Server to create scan‑to‑computer profiles. The ScanBack Utility can be downloaded from the Lexmark Web site at http:\\support.lexmark.com. 1Set up your scan‑to‑computer profile: aLaunch the ScanBack Utility. bSelect the printer. If no printers are listed, then contact your system support person, or click Setup to manually search for an IP address or host name. cFollow the instructions on your computer screen to define the type of document being scanned and what kind of output you want to create. dAssign a file name of your scan profile, and then specify a location on your computer. eClick Finish. A dialog box appears with your scan profile information and the status of the received images. Note: You can select Create Shortcut to create a shortcut of the scan profile settings to your desktop. Scanning124
2Scan your original documents: aLoad all pages into the ADF or on the scanner glass. bFrom the printer control panel, navigate to: Held jobs > Profiles and Solutions > select your scan profile Note: Your output file is saved in a directory or launched in the application you specified. Understanding the FTP options FTP This option lets you enter the IP address for the FTP destination. Note: Addresses should be in dot notation form (for example: yyy.yyy.yyy.yyy). File Name This option lets you enter the file name of the scanned document. Original Size This option opens a screen where you can choose the size of the documents for FTP sending. Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with the new setting displayed. When “Original Size” is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes. When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original document. Send As This option lets you set the output type for the scan image. Select one of the following: PDF—Use to create a single file with multiple pages. The PDF can be sent as a secured or compressed file. TIFF—Use to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. JPEG—Use to create and attach a separate file for each page of the original document. XPS—Use to create a single XPS file with multiple pages. RTF—Use to create a file in editable format. TXT—Use to create ASCII text file with no formatting. Color This option enables or disables color for the scanned image. Scanning125
Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size. Darkness This option adjusts how light or dark your files will turn out in relation to the original document. Page Setup This option lets you change the Sides (Duplex), Orientation, and Binding. Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both sides). This also identifies what needs to be scanned. Orientation— Specifies the orientation of the original document, and then changes the Sides and Binding settings to match the orientation. Binding— Specifies if the original document is bound on the long‑edge or short‑edge side. Content This option tells the printer the original document type and source. Choose content type from Text, Text/Photo, Photo, or Graphic. Text—Use when the content of the original document is mostly text or line art. Graphic—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and animations. Text/Photo—Use when the original document is a mixture of text, graphics, and photos. Photo—Use when the original document is mostly a photo or an image. Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press or Other. Color Laser—Use when the original document was printed using a color laser printer. Black/White—Use when the original document was printed using a black/white laser printer. Inkjet—Use when the original document was printed using an inkjet printer. Photo/Film—Use when the original document is a photo from film. Magazine—Use when the original document is from a magazine. Newspaper—Use when the original document is from a newspaper. Press—Use when the original document was printed using a printing press. Other—Use when the original document was printed using an alternate or unknown printer. Scan Preview This option displays the first page of the original document before it is scanned completely. When the first page is scanned, the scanning is paused and a preview image appears. Scanning126
Using the advanced options These options, among other things, allow you to customize the advanced imaging settings, combine multiple jobs into one, and clean the edges of the document. Scanning127
Understanding the printer menus Menus list Supplies Paper Menu Reports Settings Replace Supply Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Separator Roll and Pick Assembly Waste Toner Bottle Fuser Transfer Module Staples Hole Punch BoxDefault Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Custom Scan Sizes Custom Bin Names Universal Setup Bin SetupMenu Settings Page Device Statistics Network Setup Page Network [x] Setup Page Shortcut List Fax Job Log Fax Call Log Copy Shortcuts E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List Print Fonts Print Directory Print Demo Asset ReportGeneral Settings Copy Settings Fax Settings E‑mail Settings FTP Settings Flash Drive Menu Print Settings Security Network/Ports Help Manage Shortcuts Edit Security Setups Miscellaneous Security Settings Confidential Print Erase Temporary Data Files Security Audit Log Set Date and TimeActive NIC Standard Network or Network [x] 1 Standard USB Parallel [x] Serial [x] SMTP SetupPrint All Guides Copy Guide E-mail Guide Fax Guide FTP Guide Print Defects Guide Information Guide Supplies GuideFax Shortcuts E-mail Shortcuts FTP Shortcuts Copy Shortcuts Profile Shortcuts Option Card Menu A list of installed download emulators (DLEs) appears. 2 1 Depending on the printer setup, this menu appears as Standard Network or Network [x]. 2 This menu appears only when one or more DLEs are installed. Understanding the printer menus128
Supplies menu Menu itemDescription Replace Supply All photoconductors [x] PC Unit Separator Pick Assembly and RollerProvides the option to reset the supply counter for the supplies Cyan CartridgeView the status of the toner cartridges, which can be any of the following: Early Warning Low Invalid Near End of Life Replace Missing Defective OK Unsupported Magenta Cartridge Yellow Cartridge Black Cartridge Separator Roll and Pick Assembly OK ReplaceShows the status of the separator roller and pick assembly Waste Toner Bottle Near Full Replace Missing OKShows the status of the waste toner bottle Fuser Early Warning Low Replace Missing OKShows the status of the fuser Transfer Module Early Warning Low Replace Missing OKShows the status of the transfer module Staple Cartridge Early Warning Low Replace Missing OKShows the status of the staple cartridge Understanding the printer menus129
Menu itemDescription Hole Punch Box Near Full Replace Missing OKShows the status of the hole punch box Paper menu Default Source menu Menu itemDescription Default Source Tray [x] MP Feeder Manual Paper Manual EnvelopeSets a default paper source for all print jobs Notes: Tray 1 (standard tray) is the factory default setting. From the Paper menu, Configure MP feeder must be set to Cassette for MP feeder to appear as a menu setting. If the same size and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray. Paper Size/Type menu Menu itemDescription Tray [x] Size Letter Legal Executive Oficio (Mexico) Folio Statement Universal A4 A5 JIS B5Specifies the paper size loaded in each tray Notes: Letter is the US factory default setting. A4 is the international factory default setting. For trays with automatic size sensing, only the size detected by the hardware appears. If the same size and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the print job uses the linked tray. Note: Only installed trays are listed in this menu. Understanding the printer menus130