Lexmark X792 Manual

							2Click Settings > E-mail/FTP Settings > E-mail Settings.
3Fill in the fields with the appropriate information.
4Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts > E-mail Shortcut Setup.
4Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, then separate each address with a comma (,).
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted to select another number.
Creating an e-mail shortcut using the touch screen
1From the home screen, navigate to:
E-mail > Recipient > type an e‑mail address
To create a group of recipients, touch Next address, and then type the next recipient’s e-mail address.
2Touch .
3Type a unique name for the shortcut, and then touch Done.
4Verify that the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, then touch Cancel, and then reenter the information. E-mailing101 
						

							E-mailing a document
Sending an e-mail using the touch screen
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
Note: Make sure the size of the original document and the copy paper size are the same. Failure to set the
proper size may result to a cropped image.
3From the home screen, navigate to:
E-mail > Recipient
4Enter the e‑mail address, or press  and then enter the shortcut number.
To enter additional recipients, touch Next Address, and then enter the address or shortcut number you want to
add.
Note: You can also enter an e‑mail address using the address book.
5Touch Done > Send It.
Sending an e‑mail using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press , enter the shortcut number using the keypad, and then touch .
To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to
add.
4Touch Send It.
Sending an e‑mail using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, navigate to:
E-mail >Recipient(s) > 
 > enter the name of recipient > Browse shortcuts E-mailing102 
						

							4Touch the name of the recipients.
To enter additional recipients, touch Next address, and then enter the address or shortcut number you want to
add, or search the address book.
5Touch Done.
Customizing e-mail settings
Adding e-mail subject and message information
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the home screen, touch E-mail.
4Type an e‑mail address.
5Touch Options > Subject.
6Type the e-mail subject.
7Touch Done > Message.
8Type an e-mail message.
9Touch Done > E-mail It.
Changing the output file type
1Load an original document into the ADF tray or on the scanner glass.
2From the home screen, navigate to:
E-mail > Recipient(s) > type the e‑mail address > Done > Send as
3Select the file type you want to send.
Note: If you select Secure PDF, then you will be prompted to enter your password twice.
4Touch  > Send It.
Canceling an e-mail
When using the ADF, touch Cancel Job while Scanning… appears.
When using the scanner glass, touch Cancel Job while Scanning… appears or while Scan the Next Page /
Finish the Job appears. E-mailing103 
						

							Understanding the e-mail options
Recipients
This option lets you enter the destination of your e-mail. You may enter multiple e‑mail addresses.
Subject
This option lets you enter a subject line for your e-mail.
Message
This option lets you enter a message that will be sent with your scanned attachment.
File Name
This option lets you customize the attachment file name.
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with the new
setting displayed.
When “Original Size” is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes.
When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Resolution
Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
Color
This option sets the output color for the scanned image. Touch to enable or disable color.
Content
This option lets you specify the content type and source of the original document.
Choose content type from Text, Text/Photo, Photo, or Graphics.
Text—Use when the content of the original document is mostly text or line art.
Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and
animations. E-mailing104 
						

							Text/Photo—Use when the original document is a mixture of text, graphics, and photos.
Photo—Use when the original document is mostly a photo or an image.
Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.
Color Laser—Use when the original document was printed using a color laser printer.
Black/White Laser—Use when the original document was printed using a mono laser printer.
Inkjet—Use when the original document was printed using an inkjet printer.
Photo/Film—Use when the original document is a photo from film.
Magazine—Use when the original document is from a magazine.
Newspaper—Use when the original document is from a newspaper.
Press—Use when the original document was printed using a printing press.
Other—Use when the original document was printed using an alternate or unknown printer.
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document.
Send As
This option lets you set the output type for the scan image.
Select one of the following:
PDF—Use this to create a single file with multiple pages. This can be sent as a secured or compressed file.
TIFF—Use this to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the
Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
JPEG—Use this to create and attach a separate file for each page of your original document.
XPS—Use this to create a single XPS file with multiple pages.
RTF—Use this to create a file in editable format.
TXT—Use this to create an ASCII text file with no formatting.
Page Setup
This option lets you change the Sides (Duplex), Orientation, and Binding.
Sides (Duplex)— Specifies if the original document is simplex (printed on one page) or duplex (printed on both
sides). This also identifies what needs to be scanned for inclusion in the e-mail.
Orientation— Specifies the orientation of the original document, and then changes Sides and Binding to match the
orientation.
Binding— Specifies if the original document is bound on the long‑edge or short‑edge side.
Scan Preview
This option displays the first page of the image before it is included in the e-mail. When the first page is scanned, the
scanning is paused and a preview image appears. E-mailing105 
						

							Using the advanced options
These options, among other things, allow you to customize advanced imaging settings, combine multiple jobs into one,
and clean the edges of a document. E-mailing106 
						

							Faxing
Note: Faxing is applicable only in some printer models.
Automatic document feeder (ADF)Scanner glass
Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Notes:
The following connection methods are applicable only in some countries or regions.
During the initial printer setup, clear the fax function check box and any other function you plan to set up later,
and then touch Continue.
The indicator light may blink red if the fax function is enabled and not fully set up.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax. Faxing107 
						

							Initial fax setup
Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom
of each transmitted page, or on the first page of the transmission: station name (identification of the business, other
entity, or individual sending the message) and station number (telephone number of the sending fax machine, business,
other entity, or individual).
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Fax Name or Station Name
Fax Number or Station Number
1When Fax Name or Station Name appears, enter the name to be printed on all outgoing faxes.
2After entering the Fax Name or Station Name, touch Submit.
3When Fax Number or Station Number appears, enter the printer fax number.
4After entering the Fax Number or Station Number, touch Submit.
Using the Embedded Web Server for fax setup
1Type the printer IP address into the address field of your Web browser.
If you do not know the IP address of the printer, you can:
View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.
Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.
2Click Settings > Fax Settings > Analog Fax Setup. Faxing108 
						

							3In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.
4In the Fax Number or Station Number field, enter the printer fax number.
5Click Submit.
Choosing a fax connection
Notes:
The printer is an analog device that works best when directly connected to the telephone wall outlet. Other
devices(such as a telephone or answering machine) can be successfully attached to pass through the printer, as
described in the setup steps.
If you want a digital connection such as ISDN, DSL, or ADSL, then a third-party device (such as a DSL filter) is
required. Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone
line that can interfere with the ability of the printer to fax properly.
You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
Equipment and service optionsFax connection setup
Connect directly to the telephone line. See 
“Connecting to an analog telephone line” on page 109.
Connect to a Digital Subscriber Line (DSL or ADSL) service. See 
“Connecting to a DSL service” on page 110.
Connect to a Private Branch eXchange (PBX) or Integrated
Services Digital Network (ISDN) system.See 
“Connecting to a PBX or ISDN system” on page 110.
Use a Distinctive Ring service. See 
“Connecting to a distinctive ring service” on page 111.
Connect through an adapter used in your area. See 
“Connecting to an adapter for your country or region” on
page 111.
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to an active analog telephone wall jack.
Faxing109 
						

							Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
3Connect the DSL filter cable to an active telephone wall jack.
23
1
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1Connect one end of the telephone cable that came with the printer to the printer LINE port .
2Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
Make sure the terminal adapter is set to the correct switch type for your region.
Depending on the ISDN port assignment, you may have to connect to a specific port.
When using a PBX system, make sure the call waiting tone is off.
When using a PBX system, dial the outside line prefix before dialing the fax number.
For more information on using the fax with a PBX system, see the documentation that came with your PBX
system. Faxing110