Inter-Tel Ivx 500 Installation Manual
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TROUBLESHOOTING Issue 1, August 1994 INTER-TEL PRACTICES IVXSOO INSTALLATION & MAINTENANCE 2.1 To save time, perform the troubleshooting proce- dures in the following order: (1) (2) (3) (4) Check to see that the telephone system(especial- ly the single-line card connected to the IVXSOO System) is operating properly. Check to see that the IVX500 PC is operational. Isolate the problem and refer to the appropriate troubleshooting chart (see next section). If the problem continues to occur, try rebooting the IVX500 PC. If the problem persists, contact Inter-Tel Customer Support. 1. INTRODUCTION 1.1 This section of the manual describes the trouble- shooting procedures to follow in the event of a system malfunction. System repair is limited to replacing the PC or its parts (hard disk, Voice Processing Cards PPCs], cables, etc.). 2. TROUBLESHOOTING CHECKLIST 3. TROUBLESHOOTING CHARTS 3.1 The simplified troubleshooting charts located on the following pages list symptoms, possible causes, and corrective actions for problems. Look up the problem in the appropriate chart and perform the corrective actions in the order given. NOTE: Throughout the troubleshooting section of the manual, there are numerous references to replacing the defective part and returning it for repair. However, bc- fore returning any part, proper troubleshooting proce- dures should be used to verify that the part is actually defective. For more information on returning defective equipment, refer to page 5-9. 3.2 The following IVX500 PC and/or applications problems are outlined in Figure 5-l on pages 5-3 to 5-7. 0 0 l 0 0 0 0 a 0 0 a 0 0 0 l 0 0 0 l 0 Telephone system unable to communicate with Ivx5cHl PC. Programming PC unable to communicate with Ivwoo PC. ASCII-type programming terminal unable to com- municate with IVXXMI PC. Unable to access desired voice IVX.500 application. When power is turned on, the IVX500 PC does not boot up properly. Automated attendant not responding properly. Automated attendant not receiving incoming calls; callers routed to primary attendant instead. Automated attendant indicates that an extension number is invalid even though it exists on the tele- phone system. Automated attendant transfers calls directly to voice mail without trying the extension number first. Unable to record any voice mail greetings or mes- sages and/or unable to hear any voice prompts. Voice processing applications are slow. Both internal and remote users have no message no- tification after receiving voice messages in their mailboxes. Audio volume levels from IVX500 applications are too low or too high. No audio from IVX500 applications. Station has message waiting indication from voice mail, but associated mailbox has no message. When an automated attendant recall is transferred to a mailbox, the person’s directory name is not played. Outside callers bypass main system greeting. The IVX500 PC date and/or time is incorrect. Callers from the telephone system unable to hear any voice prompts. When power is turned on, the IVX500 PC beeps re- peatedly and does not boot up properly. Page 5-2
INTER-TEL PRACTICES IVXSOO INSTALLATION & MAINTENANCE TROUBLESHOOTING Issue 1, August 1994 FIGURE 5-l. TROUBLESHOOTING CHART SYMPTOM I’elephone system unable to zommunicate with lVX500 PC SYMPTOM Programming PC unable to communicate with lVX500 PC (the monitor may display a message about being un- able to communicate or los- ing its connection) PROBABLE CAUSE Programming error IVX500 PC not detecting ring signals (will not an- swer) Loose or defective cabling between the telephone sys- tem and the IVX500 PC Defective single-line card or VPC PROBABLE CAUSE Programming error Incorrect or loose/defective cabling between the PCs. Defective serial port card in - one of the PCs CORRECTIVE ACTION Make sure the appropriate number of ports are assigned to each IVX5CKl application. See PRO- GRAMMING, page 3-25. Also, make sure the telephone system’s single-line ports are pro- grammed properly. See the APPLICAI’ION & TELEPHONE SYSTEM SETUP section. AC-version WCs must be connected to AC-ring- ing single-line circuits and DC-version WCs must be connected to DC-ringing single-line circuits. If necessary, adjust the minimum ring signal on/off timers. See PROGRAMMING, page 3-54. Check the cabling connecting the telephone sys- tem to the PC. Replace the defective card. CORRECTIVE ACTION Make sure the COM port and baud rate designa- tions are set correctly. See PROGRAMMING, page 3-12. (A change in the baud rate will not take effect until the next database programming connection. The current programming session is unaffected.) Check the cabling between the two PCs. See PRO- GRAMMING, page 3-10, for connection details. Replace the defective card. SYMPTOM I PROBABLE CAUSE I CORRECTIVE ACTION ASCII-type programming The programming terminal Ensure that the programming terminal is config- .erminal (for diagnostics or is not configured correctly ured with the parameters listed on page 1-17 in oading voice prompts) un- or defective SPECS/INSTALL. Replace the terminal if defec- tble to communicate with tive. vx500 PC Incorrect or loose/defective Check the cabling connecting the programming cabling between the pro- terminal to the PC. gramming terminal and the Ivx500 PC During boot up with applica- Reset the terminal. tions software disk inserted, the lVX5OO PC may send out characters (e.g., X-OFF) that disable the terminal Defective serial port card Replace the defective card. Page 5-3
TROUBLESHOOTING Issue 1, August 1994 INTER-TEL PRACTICES IVXSOO INSTALLATION & MAINTENANCE FIGURE 5-1. TROUBLESHOOTING CHART (CONT’D) 1 SYMPTOM PROBABLE CAUSE CORRECTIVE ACTION Jnable to access desired Programming error Make sure the appropriate number of ports are VX500 application (inter- assigned to each IVX500 application. See PRO- :om callers hear continuous GRAMMING, page 3-25. Also, make sure the inging; outside callers are telephone system’s single-line ports are pro- .erouted to the primary at- grammed properly. See the APPLICATION & :endant) TELEPHONE SYSTBM SETUP section. Loss of connection between Check the cabling connecting the telephone sys- the telephone system and the tern to the PC. Ivx5ooPc The IVX500 PC power Check to make sure the IVX500 PC power switch switch is off or the PC is in- is on, and check the cabling connecting the system operative to the PC. A database save or restore is Try again within five or ten minutes. in progress, the PC is being reset, or the PC is starting up for the first time SYMPTOM PROBABLE CAUSE CORRECTIVE ACTION &able to access desired All programmed ports are Make sure the appropriate number of ports are VXSOO application (inter- currently busy assigned to each IVXSOO application. See PRO- :om callers hear busy tones GRAMMING, page 3-25. Also, make sure the md camp on until a port is telephone system’s single-line ports are pro- available; outside callers grammed properly. See the APPLICKION & lear ringing until a port is TELEPHONE SYSTEM SETUP section. available) The number of call attempts If the problem persists, it may be necessary to pur- exceed the ports available chase and install additional WCs. through the VPCa SYMPTOM When power is turned on, .he IVX500 PC does not mot up properly PROBABLE CAUSE CORRECTIVE ACTION Diskette in floppy drive Ensure that the PC is not trying to boot off a dis- kette in the floppy drive. The two-pin AK-to-reset Be sure that pin 1 marked on each end of the cable switch cable is not con- matches pin 1 on the AIC and the PC Mother- netted properly board. (If connected incorrectly, the PC will be reset continuously.) The IVX500 PC’s high- The IVX500 PC boots up much faster in turbo speed (turbo) processor mode. Before shipping, the PC is configured with mode is turned off the high-speed (turbo) mode aZwuys enabled. Do nor disable the turbo mode setting. The keyboard option in the Before removing the keyboard from the PC, al- PC’s CMOS set-up routine is ways be sure to set the keyboard option to “not set to “installed” installed” in the Standard CMOS Setup program. Page 5-4
INTER-TEL PRACTICES IVXSOO INSTALLATION & MAINTENANCE TROUBLESHOOTING Issue 1, August 1994 FIGURE 5-l. TROUBLESHOOTING CHART (CONT’D) sponding properly PROBABLE CAUSE CORRECTIVE ACTION User error The caller must use a DTMP phone to enter digits. Refer to PEKIURES, page 2-3. DTMP tones not being inter- If numbers appear to be misdialed frequently, due preted correctly (see NOTE to trunk noise or other problems, use the digit below) translation feature as described on page 2-5 in PEATURES and page 3-21 in PROGRAMMING. Consult Inter-Tel Customer Support to determine if the DTMP detection/delay timers need some adjustment. See PROGRAMMING, page 3-54. Programming error Automated attendant station(s) must be designated in the database. Refer to PROGRAMMING, pages 3-17 and 3-46. Defective VPC or hard disk Replace the defective PC component. NOTE: Due to the natural characteristics of the CO trunk, the volume level of DTMP tones transmitted over the trunk may be substantially reduced before reaching the telephone system. This natural degradation in tone volume may ad- versely affect the reliability of the automated attendant feature. Other factors which can affect automated attendant performance are CO trunk noise, the quality of the recording, and the quality and strength of the DTMP tones generated by the calling phone itself. SYMPTOM Automated attendant not re- ceiving incoming calls; call- ers routed to primary atten- dant instead PROBABLE CAUSE Programming error Programming error Loose/defective cabling be- tween the telephone system and the IVXSM) PC Defective single-line card or VPC CORRECTIVE ACTION Ensure desired trunks (in day and/or night mode) 1 are programmed to ring in directly to the proper i automated attendant ext. number. See PEAlURES, page 2-3, and APPLICKfION & TELEPHONE ~ SYSTEM SETUP, page 4-5. If using Voice Computer Hunt Groups, the pro- grammed dial string may be incorrect. See PRO- GRAMMING, page 3-56. Check the cabling connecting the telephone sys- tem to the PC. Replace the defective card. SYMPTOM I PROBABLE CAUSE Automated attendant indi- cates an extension number is invalid even though it exists on the telephone system The extension does not have an associated mailbox or ex- tension ID number assigned CORRECTIVE ACTION Extension ID numbers provide the automated at- tendant application a means for transferring calls to extensions which do not have mailboxes. See PROGRAMMING. uage 3-27. SYMPTOM Automated attendant trans- fers calls directly to voice mail without trying the ex- tension number first PROBABLE CAUSE Programming error CORRECTIVE ACTION Make sure the mailbox is associated with a corre- sponding extensions number. See PROGRAM- MING, page 3-41. Page 5-5
TROUBLESHOOTING Issue 1, August 1994 INTER-TEL PRACTICES IVX500 INSTALLATION & MAlNT.ENANCE FIGURE 5-1. TROUBLESHOOTING CHART (CONT’D) - ‘. SYMPTOM PROBABLE CAUSE CORRECTIVE ACTION Unable to record any voice Incorrect strap settings on Ensure that all WCs have their jumper straps set mail greetings or messages one or more of the VPCs in the proper positions. Refer to step 5 on page and/or unable to hear any l-6 in SPECS/INSTALL. voice prompts Loose/defective cabling be- Check the cabling. tween the NX500 PC and the telephone system Tip and ring are reversed on Make sure the modular jack assemblies connected DC-ringing WCs to the lVX500 PC are wired correctly. See Figure l-l on page l-8. Defective WC! Replace the VPC. SYMPTOM Voice processing applica- tions are slow (e.g., voice prompts are slow or are delayed in playing) PROBABLE CAUSE The IVX500 PC’s high- speed (turbo) processor mode is turned off CORRECTIVE ACTION For optimal performance, the lVX500 PC is con- figured with the high-speed (turbo) mode alwuys enabled. Do not disable the turbo mode setting. SYMPTOM PROBABLE CAUSE CORRECTIVE ACTION Both internal and remote Message notification exten- Each mailbox must have a station that will receive users have no message noti- sion numbers have not been message notification whenever the mailbox re- fication after receiving voice programmed ceives a message. See PROGRAMMING, page messages in their mailboxes 3-39. The mailbox is not If the mailbox is associated with a station or hunt associated with the proper group it should be marked in the database as station “associated.” See PROGRAMMIN G, page 3-39. The telephone system has Perform the programming procedures outlined in not been programmed prop- the APPLICPirIONS & TELEPHONE SYSTEM erly SETUP section. There is no outgoing access Program a dial string to select a trunk for placing dial string programmed for remote notification calls. (Make sure that the port placing an outgoing call has been programmed with outgoing access for the selected trunk group in the telephone system data- base.) See PROGRAMMING, page 3-51. The telephone system’s mes- Ensure that the feature codes shown in the tele- sage waiting/cancel feature phone system interface programming window codes do not match the match the feature codes that are programmed for Ivx500 the telephone system. See PROGRAMMING, page 3-53. Remote message/lamp noti- Remote messaging/lamp notification must be en- tication is not enabled or abled and the desired port(s) must be selected to programmed incorrectly place outgoing calls. See PROGRAMMING, pages 3-18,3-26, and 3-42. Page 5-6
INTER-TEL PRACTICES IVX500 INSTWTION & MAINTENANCE TROUBLESHOOTING Issue 1, August 1994 FIGURE 5-1. TROUBLESHOOTING CHART (CONT’D) SYMPTOM PROBABLE CAUSE CORRECTIVE ACTION Audio volume levels from Programming error To adjust the volume level for all of the voice IVX500 applications (such ports, refer to PROGRAMMING, page 3-57. as voice mail and automated attendant) are too low or too high SYMPTOM PROBABLE CAUSE CORRECTIVE ACTION No audio from IVX500 ap- Loose or defective cabling Check the cabling. plications (such as voice between the IVX500 PC and mail and automated atten- the telephone system dant) Incorrect strap settings on one or more of the VPCs Ensure that all VPCs have their jumper straps set in the proper positions. Refer to step 5 on page l-6 in SPECS/INSTALL. Defective WC or single- line card card Replace the defective card. I SVMPTOM I PROBABLE CAUSE I CORRECTIVE ACTlON Station has message waiting Station is assigned as the Check the unassociated mailboxes to find the wait- indication from voice mail, message notification station ing message. See PEKIURES, page 2-9, and but associated mailbox has for one or more unassociated PROGRAMMIN G, page 3-39, for more informa- no message mailboxes tion. I SYh4PTOM I PROBABLE CAUSE I CORRECTIVE ACTION 1 When an automated atten- Voice Computer Hunt Group Ensure that the dial rule that identifies the recall dant recall is transferred to a dial rule string is incorrect source is correct (dial rule 15 in the IMX and mailbox, the person’s direc- GMX systems). See APPLICATION & TELE- tory name is not played PHONE SYSTEM SETUP, pages 4-4 and 4-6. I SYMPTOM Outside callers bypass main system greeting (instead they hear directory instruc- tions or invalid number re- sponse) PROBABLE CAUSE CORRECTIVE ACTION The telephone system’s Try setting the timer to a lower value. Refer to the Voice Mail/Computer Dial- telephone system’s installation manual. ing Delay timer is set too I high The IVX500 Voice Comput- Try setting the timer to a lower value. See page er Hunt Group Dial String 3-54 in PROGRAMMING. timer is set too high Page 5-7
TROUBLESHOOTING Issue 1, August 1994 INTER-TEL PRACTICES IVXSOO INSTALLATION & MAINTENANCE FIGURE 5-1. TROUBLESHOOTING CHART (CONT’D) . WhIPTOM PROBABLE CAUSE CORRECTIVE ACTION The IVX500 PC date and/or The IVX500 PC may have time is incorrect Set the correct date and time using the System been set to match the pro- Maintenance window. See page 3-63 in PRO- gramming PC, and the pro- GRAMMING. gramming PC was incorrect SYMPTOM Callers from the telephone system unable to hear any voice prompts (however, when a test set is connected to the single-line circuit, voice prompts can be heard) SYMPTOM When power is turned on, :he IVX5OO PC beeps re- xatedly and does not boot up properly (i.e., the PC >eeps l-7 times, pauses, and .hen repeats). See note be- ow for a list of error beep nterpretations. PROBABLE CAUSE Tip and ring are reversed on DC-ringing VPCs PROBABLE CAUSE Incorrect DIP switch or jumper strap settings on the Audio Interface Card (AK) Incorrect strap settings on one or more of the VPCs Software problem Defective AK, VPC, or PC CORRECTIVE ACTION Make sure the modular jack assemblies connected to the IVX500 PC are wired correctly. See Figure l-l on page l-8. CORRECTIVE ACTION Ensure that the AIC DIP switches and jumper straps are set in the proper positions. Refer to step 4 on page l-6 in SPECIFICATIONS & INSTAL- LATION. Ensure that all VPCs have their jumper straps set in the proper positions. Refer to step 5 on page l-6 in SPECIFICATIONS & INSTALLAI’ION. The PC should be used for IVX500 applications only. If necessary, delete any unneeded peripheral software and re-install the IVXSOO applications software as outlined in SPECIFICATIONS & INSTALLATION on page 1-17. Replace the defective card(s) or the PC. NOTE: The number of beep tones identifies the type of error that has occurred, as listed below: NO. OF BEEPS MEANING 1 The AIC driver is already installed at this address. I 2 I Another program or driver is installed using the specified AIC driver user interrupt. (There should be no other software installed on the IVX5OO PC.) I 3 Invalid AK command line parameter(s) in the driver. 4 Invalid AIC address was specified by the driver (must be between 200 and 3F8 hex). 5 Invalid AK interrupt was specified by the driver (must be between 60 and 67 hex). c I 6 1 The AIC switch settings do not match the address specified by the driver. 1 7 Another card is installed at the same address that was specified for the AK, or the AIC has malfunctioned. Page 5-8
INTER-TEL PRACTICES IVXSOO INSTALLATION % MAINTENANCE TROUBLESHOOTING Issue 1, August 1994 4. CUSTOMER SUPPORT 5.1 A. TECHNICAL SUPPORT 4.1 If problems persist when installing or servicing In- ter-Tel equipment: While on site and with the proper troubleshooting tools available, cett$kd technicians may contact Inter-Tel’s Customer Support Department for assistance. They can be reached from 7~00,~~. to ~:OOP.M. Mountain Standard Time at 602-961-9000 or l-800-669-5858. 0) (2) B. EMERGENCY ASSISTANCE (3) 4.2 After office hours and on weekends, call 602-961-0277 and leave your message with the voice mail service. A Customer Support Product Specialist will return your call as soon as possible, usually within an hour. Please remember that this is an emergency number for critical System problems only. Sales ques- tions, equipment orders, etc., can only be handled dur- ing normal business hours. 5. DEFECTIVE UNIT RETURN POLICY IMPORTANT For complete information on returning equipment, refer to the CU~~EVU Inter-Tel Material Return Policy (document part number 835.1065). This document includes specific information on the following sub- jects: warranty, procedures to follow when retum- ing equipment, equipment damaged in shipment, insurance, repair policy, and advance replacement policy. (4) (5) TO RETURNA DEFECm UNIT FOR REIWR: Obtain an MRA number from Inter-Tel’s Order Processing Department. Write the MRAnumber and AlTN: MRA on the outside of each carton being returned. I?fTER-TEL DOES NOT AC- CEPT EQUIPMENT IF THE MRA NUMBER IS NOT ON THE CARTON. On the repair tag, identify the unit by the equip- ment name, part number, and serial number. (Re- pair tags are available from Inter-Tel.) Describe the defect in detail and, if applicable, the circuit number related to the defect. Include applicable alarm/error messages, if possible. Document the estimated length of time the part had been in service prior to the failure. ALL EQUIPMENT RETURNED FOR REPAIR MUST BE Z4GGED WITH COMPLETE DE- Z4ILED INFORMXTION REGARDING THE DEFECT OR IDENTIFICATION OF THE PROBLEM. Attach the repair tag to the defective equipment. (Retain a copy for your files.) Properly package the equipment for shipping (i.e., return in original package or equivalent). WARRANTY UAY BE VOIDED IF EQUIP- MENT IS IMPROPERLY PACKAGED. Page 5-9
INTER-TEL PRACTICES IVX500 INSTALLATION & MAINTENANCE REPLACEMENT PARTS Issue 1. August 1994 REPLACEMENT PARTS CONTENTS PAGE 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 2. Ordering Procedure . . . . . . . ..**....................................... 6-l 3. Replacement Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-l 4. Recommended Spare Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-l 1. INTRODUCTION 1.1 This section provides the information necessary to order and stock replacement parts for the Inter-Tel IVX500 System. 2. ORDERING PROCEDURE 2.1 When ordering equipment for the IS%500 Sys- tem, provide the following information to the order processing clerk: l Company name l Purchase order number 0 Required date of shipment l Part number(s) of equipment ordered 0 Quantity required 3. REPLACEMENT PARTS LIST 3.1 Figure 6-l lists authorized parts available for re- placement on the IVX500 System. 4. RECOMMENDED SPARE PARTS 4.1 Inter-Tel recommends keeping several spare PCs on hand to ensure the best possible customer service. FIGURE 6-l. REPLACEMENT PARTS CRIPTIO~ PART NUMRER Ivx500 PC IBM-386 (or compatible) Personal Computer (PC) Assembly . . 550.6000 PC Chassis with Power Supply ........................... 440.6002 Power Supply ........................................ 691.0100 PC Motherboard (80386,33MHz, without RAM) ............ 440.6005 1MB SIMM (four are needed) ........................... 821.1035 Floppy Disk Drive (3M-inch double-sided/high-density) ...... 550.5111 Hard Disk Drive - 200 MB ............................. 691.3010 Hard Disk Drive - 340 MB ............................. 691.3024 Disk Controller Card ................................... 691.3005 Floppy Disk-To-Controller Interface Cable ................. 813.1105 Hard Disk-To-Controller Interface Cable ................... 813.1557 Serial/Parallel Combination Card (SPC) ................... 550.5110 Audio Interface Card (AK) ............................. 550.2800 4-Port Voice Processing Card (WC) - AC ................. 693.2000 4-Port Voice Processing Card (WC) - DC ................. 693.2001 2-Port Voice Processing Card (VPC) - AC ................. 693.2003 2-Port Voice Processing Card (WC) - DC ................. 693.2004 Page 6-l
REPLACEMENT PARTS INTER-TEL PRACTICES Issue 1, August 1994 IVX500 INSTALLATION & MAINTENANCE FIGURE 6-l. REPLACEMENT PARTS (CONT’D) RESCRlPTlON PART NlJMBFq IVXSOO PC (continued) Database Programming Cable Kit (includes the following) . . . . . 828.1273 Line Cord (two-pair, reversing) . . . . . . . . . . . . . . . . . . . . . . . . 813.1592 DB9 Modular Adapter (female, non-reversing, four-wire) . . . 804.2420 DB25 Modular Adapter (female, reversing, four-wire) . . . . . . 804.2425 DB9-to-DB25 Converter (female-to-male, non-reversing) . . . 804.2438 AK-To-Reset Switch Interface Cable . . . . . . . . . . . . . . . . . . . . . 813.1588 Optional PC Wall-Mount Shelf (fits most PC models) . . . . . . . . 691.3109 NOTE: Depending on the specific model of PC being used, some of the parts and part numbers listed on the previous page could vary somewhat. For exam- ple, instead of a separate SPC, some PCs may have a Disk Controller Com- bination Card (691.3007) that is equipped with serial and parallel ports. Software Applications Software and Database programming Software . . . 827.7600 Manuals Installation & Field Maintenance Manual .................. 693.8000 Voice Mail User Guide ................................. 693.8001 System Administrator Quick Reference Guide .............. 693.8002 Subscriber Quick Reference Guide ........................ 693.8003 Page 6-2