Brother MFC J6910DW User Manual

							Chapter 3
30
Unscannable area3
The scannable area depends on the settings 
in the application you are using. The figures 
below show unscannable areas.
 
1The unscannable area is 0.04 in (1 mm) when you 
use the ADF.
UsageDocument 
SizeTop (1)
Bottom (2)Left (3)
Right (4)
Fax Ledger 0.12 in.  (3 mm)0.15 in. 
(3.7 mm)
Letter 0.16 in.  (4 mm)
Legal
A3 0.18 in. 
(4.5 mm)
A4 0.12 in.
1 
(3 mm)
Copy All paper  sizes 0.12 in. 
(3 mm)
Scan
3 4
1
2
 
						

							31
4
4
How to send a fax4
The following steps show how to send a fax.
aWhen the machine is idle, the date and 
time appear on the LCD. When you want 
to send a fax, or change fax send or 
receive settings, press the (FAX) key to illuminate it in 
blue.
 
 The LCD shows:
 
bDo one of the following to load your 
document:
 Place the document  face up in the 
ADF. (See  Using the ADF  
on page 28.)
 Load your document  face down on 
the scanner glass. (See  Using the 
scanner glass  on page 29.)
Note
• To send color faxes with multiple pages 
use the ADF.
• If you send a black & white fax from the  ADF while the memory is full, it will be sent 
in real time.
• You can use the scanner glass to fax  pages of a book one at a time. The 
document can be up to Ledger or A3 size.
• Since you can only scan one page at a  time, it is easier to use the ADF if you are 
sending a multiple-page document.
 
Sending a fax4
 
						

							Chapter 4
32
cYou can change the following fax sending 
settings. Press 
FAX and then press 
dorc to scroll through the fax settings. 
When the setting you want is displayed, 
press it and choose your option.
(Basic Users Guide)
For details changing the following fax 
sending settings, see pages 33 to 34.
 Glass ScanSize
 Color Fax Transmission
 Preview Outgoing Fax
 Transmission Verification Report 
(Setup)
(Advanced Users Guide)
For more advanced fax sending 
operations and settings, see Chapter 3 
Sending a fax  in the Advanced User’s 
Guide :
 Contrast
 Fax Resolution
 Set New Defaults
 Factory Reset
 Duplex fax
 Faxing at End of Call
 Broadcasting
 Real Time TX
 Overseas Mode
 Delayed Fax
 Batch TX
 Canceling Waiting Jobs
 Polled Transmit
dEnter the fax number.
Using the dial pad
Using the Phone Book
 Phone Book
Using call history
 Outgoing Call  
 Caller ID hist.
Note
• You can preview a fax message before 
sending it by setting  Preview to On. (See 
How to preview an outgoing fax  
on page 33.)
• If your network supports the LDAP  protocol you can search for fax numbers 
and E-mail addresses on your server. 
(See  LDAP operation  in the Network 
User’s Guide .)
 
ePress Black Start  or Color Start .
Faxing from the ADF  The machine starts scanning and 
sending the document.
Faxing from the scanner glass  If you pressed  Black Start, the 
machine starts scanning the first 
page. Go to step f.
 If you pressed  Color Start, the LCD 
asks if you want to send a color fax. 
Press  Yes to confirm. The machine 
starts sending the document.
fWhen the LCD asks you  Next Page?, 
do one of the following:
 To send a single page, press  No (or 
press  Black Start  again).
The machine starts sending the 
document.
 To send more than one page, press 
Yes and go to step g.
gPlace the next page on the scanner 
glass.
Press  Black Start .
The machine starts scanning the page. 
(Repeat steps f and g for each 
additional page.)
 
						

							Sending a fax33
4
Stop faxing4
To stop faxing, press Stop/Exit .
Setting scanner glass size for 
faxing4
When documents are A4 size, you need to 
set the Scan Size to A4. If you do not, the 
bottom portion of the faxes will be missing.
aPress (FAX).
bPress dor c to display 
Glass Scan Size .
cPress Glass Scan Size .
dPress Letter,  Legal, Ledger,  A4 or 
A3.
Note
• You can save the setting you use most  often by setting it as the default. (See 
Setting your changes as the new default  in 
chapter 3  of the Advanced User’s Guide .)
• This setting is only available for sending  documents from the scanner glass.
 
Color fax transmission4
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the machine’s 
memory. When you send a color fax, the 
machine will send it in real time (even if 
Real Time TX  is set to Off). 
Canceling a fax in progress4
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit .
How to preview an outgoing 
fax4
You can preview a fax message before you 
send it. You must set Real Time 
Transmission and Polling RX to  Off before 
you use this feature.
aPress ( FAX).
bPress  dor c to display  Preview.
cPress Preview.
dPress On.
eLoad the document.
fEnter the fax number using the dial pad, 
One Touch or Speed Dial.
gPress Black Start .
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD.
When the fax is displayed, press  MENU 
on the Touchscreen and the following 
buttons will appear. Press the button 
you want to use to perform an operation.
Note
To send a color fax do not use Fax 
Preview.
 
Button Description
Enlarge the fax.
Reduce the fax.
 or  Scroll vertically.
 or  Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
Close the preview table.
 
						

							Chapter 4
34
hPress  Black Start .
Note
The fax message in the memory will be 
sent and then erased when you press 
Black Start.
 
Transmission Verification 
Report4
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the sender’s name or fax number, 
the time and date of transmission, duration of 
transmission, number of pages sent, and 
whether or not the transmission was 
successful.
There are several settings available for the 
Transmission Verification Report:
 On :  
Prints a report after every fax you send.
 On+Image :  Prints a report after every fax 
you send. A portion of the fax’s first page 
appears on the report.
 Off :  Prints a report if your fax is 
unsuccessful due to a transmission error. 
The report will also print if the receiving 
machine modifies the size of the 
document you fax, or if you send a color 
fax that the receiving machine prints in 
black and white.  Off is the default setting.
 Off+Image :  Prints a report if your fax is 
unsuccessful due to a transmission error. 
The report will also print if your fax is 
successful, but the receiving machine 
modifies the size of the document you fax, 
or if you send a color fax that the receiving 
machine prints in black and white. 
A portion of the fax’s first page appears on 
the report.
 Off2 :  Prints a report  only if your fax is 
unsuccessful due to a transmission error.
 Off2+Image :  Prints a report only  if your 
fax is unsuccessful due to a transmission 
error. A portion of the fax’s first page 
appears on the report.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Report Setting .
ePress Report Setting .
fPress Transmission .
gPress On, On+Image,  Off, 
Off+Image , Off2 or  Off2+Image .
hPress Stop/Exit .
Note
• If you choose  On+Image, Off+Image  or 
Off2+Image  the image will only appear 
on the Transmission Verification Report if 
Real Time Transmission is set to Off. The 
image will not appear on the report when 
you send a color fax. (See  Real Time 
Transmission  in chapter 3  of the 
Advanced User’s Guide .)
• If your transmission is successful,  OK will 
appear next to  RESULT on the 
Transmission Verification Report. If 
transmission is not successful, NG will 
appear next to  RESULT.
 
 
						

							35
5
5
Receive Modes5
Choose the correct Receive Mode5
The correct Receive Mode is determined by the external devices and telephone subscriber 
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the 
Brother machine.
Receiving a fax5
Will you be using a Distinctive Ring number for receiving faxes? 
Brother uses the term “Distinctive Ring” but different telephone companies may have other names for this 
service, such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, 
Data Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing. (See  Distinctive Ring 
on page 43 for instructions on setting up your machine using this feature.)
Will you be using Voice Mail on the same telephone line as your Brother machine?  
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility 
that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. 
(See  Voice Mail  on page 42 for instructions on setting up your machine using this service.)
Will you be using a Telephone Answering Device on the same telephone line as your Brother 
machine?  
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are 
stored on the external TAD and fax messages are printed. Choose  External TAD as your Receive Mode. 
(See  Connecting an external TAD (telephone answering device)  on page 45.)
Will you be using your Brother machine on a dedicated fax line?  
Your machine automatically answers every call as a fax. Choose  Fax Only as your Receive Mode. 
(See  Fax Only  on page 37.)
Will you be using your Brother machine on the same line as your telephone?  
Do you want to receive voice calls and faxes automatically?
The  Fax/Tel  Receive Mode is used when sharing the Brother machine and your telephone on the 
same line. Choose  Fax/Tel as your Receive Mode. (See  Fax/Tel on page 37.) 
Important Note:  You cannot receive voice messages on either Voice Mail or an answering machine 
with the  Fax/Tel  mode.
Do you expect to receive very few faxes?  
Choose  Manual as your Receive Mode. You control the telephone line and must answer every call 
yourself. (See Manual  on page 37.)
 
						

							Chapter 5
36
To set the Receive Mode follow the instructions below:
aPress  MENU.
bPress  aor b to display  Initial Setup .
cPress Initial Setup .
dPress aor b to display  Receive Mode .
ePress Receive Mode .
fPress Fax Only , Fax/Tel,  External TAD  or Manual.
gPress  Stop/Exit.
The LCD will display the current Receive Mode.
 
						

							Receiving a fax37
5
Using Receive Modes5
Some Receive Modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the Ring Delay before using these 
modes. (See  Ring Delay on page 38.)
Fax Only5
Fax Only mode will automatically answer 
every call as a fax call.
Fax/Tel5
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
handling them in one of the following ways:
 Faxes will be automatically received.
 Voice calls will start the F/T Ring to tell you 
to pick up the line. The F/T Ring is a fast 
pseudo/double-ring made by your 
machine.
(Also see F/T Ring Time  (Fax/Tel mode only)  
on page 38 and  Ring Delay on page 38.)
Manual5
Manual mode turns off all automatic 
answering functions unless you are using the 
Distinctive Ring feature.
To receive a fax in Manual mode lift the 
handset of the external telephone or press 
Hook. When you hear fax tones (short 
repeating beeps), press  Black Start or 
Color Start  and choose  Receive. You can 
also use the Easy Receive feature to receive 
faxes by lifting a handset on the same line as 
the machine.
(Also see  Easy Receive  on page 39.)
External TAD5
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be handled in one of 
the following ways:
 Faxes will be automatically received.
 Voice callers can record a message on the 
external TAD.
(For more information see  Connecting an 
external TAD (telephone answering device)  
on page 45.)
 
						

							Chapter 5
38
Receive Mode settings5
Ring Delay5
The Ring Delay sets the number of times the 
machine rings before it answers in  Fax Only 
or  Fax/Tel mode. If you have external or 
extension telephones on the same line as the 
machine, keep the Ring Delay setting of 
4rings.
(See  Using external and extension 
telephones  on page 47 and  Easy Receive 
on page 39.)
aPress  MENU.
bPress  aor b to display  Fax.
cPress Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Ring Delay .
gPress Ring Delay .
hPress the number of times the machine 
will ring before it answers (0, 1, 2, 3 or 
4).
If you choose 0 , the machine will answer 
immediately and the line will not ring at 
all.
iPress  Stop/Exit.
F/T Ring Time 
(Fax/Tel mode only)5
When somebody calls your machine, you and 
your caller will hear the normal telephone 
ring. The number of rings is set by the Ring 
Delay setting. 
If the call is a fax, then your machine will 
receive it; however, if it is a voice call the 
machine will sound the F/T Ring (a fast 
pseudo/double-ring) for the time you have set 
in the F/T Ring Time setting. If you hear the 
F/T Ring it means that you have a voice caller 
on the line.
Because the F/T Ring is made by the 
machine, extension and external telephones 
will not ring; however, you can still answer the 
call on any telephone. (For more information 
see  Using remote codes  on page 48.)
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
F/T Ring Time .
gPress F/T Ring Time .
hPress how long the machine will ring to 
alert you that you have a voice call (20, 
30, 40 or 70 seconds).
iPress Stop/Exit .
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
 
 
						

							Receiving a fax39
5
Easy Receive5
If Easy Receive is  On:5
The machine can receive a fax automatically, 
even if you answer the call. When you see 
Receiving on the LCD or hear a click on the 
phone line through the handset you are 
using, just replace the handset. Your 
machine will do the rest.
If Easy Receive is  Off:5
If you are at the machine and answered a call 
first by lifting the external handset, press 
Black Start or Color Start , and then press 
Receive to receive.
If you answered at an extension telephone 
press  l51 . (See Using external and 
extension telephones  on page 47.) 
Note
• If this feature is set to On, but your 
machine does not connect a fax call when 
you lift an extension or external telephone, 
press the fax receive code  l51 . 
• If you send faxes from a computer on the  same telephone line and the machine 
intercepts them, set Easy Receive to  Off.
 
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Easy Receive .
gPress Easy Receive .
hPress On (or  Off).
iPress Stop/Exit .
Fax Preview 
(Black & White only)
5
How to preview a received fax5
You can view received faxes on the LCD by 
pressing the  Fax Preview  key. When the 
machine is in Ready mode, a popup message 
will appear on the LCD to alert you of new 
faxes.
Setting Fax Preview5
aPress  Fax Preview.
The LCD will ask you if you want to turn 
on Fax Preview.
bPress  Yes.
The LCD asks you again to confirm 
because faxes will be viewed instead of 
being automatically printed.
Press  Yes.
cPress Stop/Exit .
Note
• When Fax Preview is turned on, a backup 
copy of received faxes will not be printed 
for Fax Forwarding and PC-Fax Receiving 
operations, even if you have set Backup 
Print to On.
• Fax Preview is not available when Fax  Forwarding is turned on.