Brother MFC J6910DW User Manual

							General setup5
1
Mode Timer1
The machine has four temporary mode keys 
on the control panel:  FAX, SCAN , COPY  and 
PHOTO CAPTURE . You can change the 
amount of time the machine takes after the 
last Scan, Copy or PhotoCapture operation 
before it returns to FAX mode. If you choose 
Off, the machine stays in the mode you used 
last.
 
aPress  MENU.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  Mode Timer .
ePress Mode Timer .
fPress 0 Sec,  30 Secs,  1 Min, 
2 Mins,  5 Mins or  Off.
gPress  Stop/Exit .
 
						

							6
2
Secure Function Lock 
2.0
2
Secure Function Lock lets you restrict public 
access to certain machine functions: Fax Tx (Fax Transmit)
 Fax Rx (Fax Receive)
 Copy
 Scan
 PCC
 PC Print
 Color Print
 Page Limit
This feature also prevents users from 
changing the default settings of the machine 
by limiting access to the menu settings.
Before using the security features, you must 
first enter an administrator password.
Access to restricted operations can be 
enabled by creating a restricted user. 
Restricted users must enter a user password 
to use the machine.
Make a careful note of your password. If you 
forget it, please call Brother Customer 
Service.
Note
• Only administrators can set limitations  and make changes for each user.
• If Fax Tx is disabled, you cannot use any  functions in the Fax menu.
• Polling Receive is enabled only when both  Fax Tx and Fax Rx are enabled.
 
Before you begin to use 
Secure Function Lock 2.02
You can configure Secure Function Lock 2.0 
settings using a Web browser. Before 
configuration, following preparations are 
needed.
aStart your Web browser.
bType “ http://machine’s IP 
address/” into your browser’s address 
bar (where “ machine’s IP address ” 
is the machine’s IP address).
 For example:
http://192.168.1.2/
Note
You can find the machines IP address in 
the Network Configuration List. (See 
Printing the Network Configuration List  in 
the  Network User’s Guide .)
 
cEnter a password in the  Login box. 
(This is a password to log into the 
machines Web page, not the 
administrator password for Secure 
Function Lock.) Click  .
 
Security features2
 
						

							Security features7
2
Note
If you are using a Web browser to 
configure the machines setting for the first 
time, set a password.
1Click 
Please configure the password .
2Enter a password you want to use 
(up to 32 characters).
3Re-enter the password in 
Confirm new password box.
4Click Submit .
 
Setting and changing the 
Administrator Password2
You can configure these settings using a 
Web browser. To set up the Web page, see 
Before you begin to use Secure Function 
Lock 2.0  on page 6. Then follow the 
instructions below.
Setting the administrator password2
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. (See  Setting up restricted users  
on page 8 and  Turning Secure Function Lock 
on/off  on page 8.)
aClick Administrator.
bClick Secure Function Lock .
cEnter a four-digit number for the 
password in the New Password box.
 
dRe-enter the password in the 
Retype Password  box.
eClick Submit .
Changing the administrator password2
aClick Administrator .
bClick Secure Function Lock .
cEnter a four-digit number for the new 
password in the New Password box.
dRe-enter the new password in the 
Retype Password  box.
eClick Submit .
 
						

							Chapter 2
8
Setting up restricted users2
You can set up users with restrictions and a 
password. You can set up to 10 restricted 
users.
You can configure these settings using a 
Web browser. 
To set up the Web page, see  Before you 
begin to use Secure Function Lock 2.0 
on page 6. Then follow the instructions 
below.
aClick  Administrator .
bClick Secure Function Lock .
cEnter an alphanumeric Group name or 
User name (up to 15 characters) in the 
ID Number/Name box and then enter a 
four-digit password in the  PIN box.
 
dUncheck the functions that you want to 
restrict in the  Print box or the Others  
box. If you want to configure the 
maximum page count, check the  On box 
in  Page Limit , and then enter the 
number in the  Max. box. Then click 
Submit .
Note
• You cannot use the same password as 
another user’s password.
• You can set up one Public user. Public  users do not need to enter a password. 
For more information, see the  Network 
Users Guide .
 
Turning Secure Function 
Lock on/off2
Note
Make a careful note of the administrator 
password. If you enter the wrong 
password, the LCD will show 
Wrong Password . Enter the correct 
password. If you forget it, please call 
Brother Customer Service.
 
Turning Secure Function Lock on2
aPress  MENU.
bPress General Setup .
cPress aor b to display 
Function Lock .
dPress Function Lock .
ePress Lock Off iOn.
fEnter your four-digit administrator 
password by pressing the buttons on the 
Touchscreen.
Press OK.
Turning Secure Function Lock off2
aPress .
bPress Lock Oni Off.
cEnter your four-digit administrator 
password by pressing the buttons on the 
Touchscreen. 
PressOK.
Pub l i c
 
						

							Security features9
2
Switching users2
This setting allows a restricted user to log on 
the machine when Secure Function Lock is 
turned on.
aHold down Shift as you press  l.
Or, on the Touchscreen, press 
 or   
(where xxxxx is the  user’s name). Then 
press  Change User . 
bPress aor b to display your user name.
cPress your user name.
dEnter your four-digit user password by 
pressing the buttons on the 
Touchscreen.
Press OK.
Changing to the Public mode2
aPress   (where xxxxx is 
the user’s name).
bPress  Go to Public .
Note
After a restricted user has finished using 
the machine, it will return to the Public 
setting within the same time as the Mode 
Timer setting. (See Mode Timer  
on page 5.)
 
Pub l i cxxxxx
xxxxx
 
						

							10
3
Additional sending 
options
3
Sending faxes using multiple 
settings3
When you send a fax you can choose a  
combination of settings, such as 
Fax Resolution, Contrast, 
Duplex Fax , Glass Scan Size , 
Real Time TX , and Preview.
You can also choose:  Call History, 
Phone Book ,  Broadcasting , 
Delayed Fax , Batch TX,  Polled TX , 
Polling RX , Overseas Mode , 
Set New Default , and Factory Reset .
Some settings are only available when 
sending black & white faxes.
aPress ( FAX).
The LCD shows:
 
bPress  dor c to display a setting you 
want to change. When the setting is 
displayed, press it.
cPress an option.
dRepeat steps b to c to change more 
settings.
Note
• Most settings are temporary and the  machine returns to its default settings after 
you send a fax.
• You can save some of the settings you  use most often by setting them as the 
default. These settings will stay until you 
change them again. (See  Setting your 
changes as the new default  on page 11.) 
 
Stop faxing3
To stop faxing, press Stop/Exit.
Contrast3
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document. 
Choose  Light when sending a light 
document. Choose  Dark when sending a 
dark document.
aPress ( FAX).
bPress  dor c to display  Contrast.
cPress Contrast .
dPress Auto,  Light or  Dark. 
Note
Even if you choose  Light or Dark, the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you choose  Photo as the Fax 
Resolution.
 
Sending a fax3
 
						

							Sending a fax11
3
Changing fax resolution3
The quality of a fax can be improved by 
changing the fax resolution.
aPress (FAX ).
bPress dor c to display 
Fax Resolution .
cPress Fax Resolution .
dPress the resolution you want. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color faxes.
If you choose S.Fine or Photo and then 
use the  Color Start  key to send a fax, the 
machine will send the fax using the  Fine 
setting.
 
Setting your changes as the 
new default3
You can save the fax settings for 
Fax Resolution , Contrast , 
Glass Scan Size , Preview  and 
Real Time TX  you use most often by 
setting them as default. These settings will 
stay until you change them again.
aPress ( FAX).
bPress  dor c to choose the setting you 
want to change, and then press your 
new option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
d or c to display  Set New Default .
dPress Set New Default .
ePress Yes.
fPress Stop/Exit .
Restoring fax settings to the 
factory settings3
You can restore all the fax settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress ( FAX).
bPress  dor c to display 
Factory Reset .
cPress Factory Reset .
dPress Yes.
ePress Stop/Exit .
Black & White 
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of gray or is a 
photograph. Photo has the 
slowest transmission.
Color
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							Chapter 3
12
Additional sending 
operations
3
Sending a duplex (2-sided) fax 
from the ADF3
You can send 2-sided documents up to Legal 
size from the ADF.
aPress  Duplex on the machine’s control 
panel.
bLoad your document in the ADF.
cPress  Fax.
dDo one of the following:
 If your document is flipped on the 
Long edge, press 
DuplexScan :LongEdge .
 If your document is flipped on the 
Short edge, press 
DuplexScan :ShortEdge .
eEnter the fax number.
fPress Black Start  or Color Start .
The machine will now scan and send your 
document.
Sending a fax manually3
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
Note
To send a multiple page fax, use the ADF.
 
aPress ( FAX).
bLoad your document.
cTo listen for a dial tone, press  Hook or 
pick up the handset of the external 
telephone.
dDial the fax number.
Note
If your network supports the LDAP 
protocol you can search for fax numbers 
and E-mail addresses on your server. 
(See  LDAP operation  in the Network 
User’s Guide .)
 
eWhen you hear the fax tone, press 
Black Start or Color Start .
If you are using the scanner glass, press 
Send on the Touchscreen to send the 
fax.
If you pressed  Color Start, go to 
step f.
fIf you picked up the handset of an 
external telephone, replace it.
Long edge
Portrait Landscape
 
 
Short edge
Portrait Landscape
  
 
						

							Sending a fax13
3
Sending a fax at the end of a 
conversation3
At the end of a conversation, you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bPress (FAX
).
cLoad your document.
dPress Black Start  or Color Start .
 If you are using the scanner glass, 
press Send to send the fax.
eReplace the handset of the external 
phone.
Dual Access 
(Black & White only)3
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the Out of Memory  message appears 
while scanning a document, press 
Stop/Exit  to cancel or  Black Start to send 
the scanned pages.
 
Broadcasting 
(Black & White only)3
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, One Touch 
numbers, Speed Dial numbers, and up to 50 
manually dialed numbers in the same 
broadcast.
After the broadcast is finished, a Broadcast 
Report will be printed.
Before you begin the broadcast3
One Touch and Speed Dial numbers must be 
stored in the machines memory before they 
can be used in a broadcast. (See  Storing One 
Touch Dial numbers  and Storing Speed Dial 
numbers  in chapter 7  of the Basic Users 
Guide .)
Group numbers must also be stored in the 
machines memory before they can be used 
in a broadcast. Group numbers include many 
stored One Touch Dial and Speed Dial 
numbers for easier dialing. (See  Setting up 
groups for Broadcasting on page 37.)
How to broadcast a fax3
aPress ( FAX).
bLoad your document.
cPress  dor c to display  Broadcasting .
dPress Broadcasting .
eYou can add numbers to the broadcast 
in the following ways:
 Press  Add Number  and enter a 
number by pressing the buttons on 
the Touchscreen.
Press  OK.
 
						

							Chapter 3
14
Note
If you downloaded Internet Fax:
If you want to broadcast using an E-mail 
address, press  , enter the E-mail 
address, and press  OK. (See Entering 
Text  in appendix C  of the Basic Users 
Guide .)
 
Press  Phone Book . 
Press   to search by 
Alphabetical Order or 
Numerical Order. Press the locations 
where you want to send a fax.
Press  OK.
Note
If you chose Numerical Order:
One Touch Dial locations begin with  l. 
Speed Dial locations begin with #.
 
fAfter you have entered all the fax 
numbers by repeating step e, press OK.
gPress Black Start .
Faxing from the ADF  The machine starts scanning and 
sending the document.
Faxing from the scanner glass
When the LCD asks you  Next Page?, 
do one of the following:
 To send a single page, press  No (or 
press  Black Start  again).
The machine starts sending the 
document.
 To send more than one page, press 
Yes and place the next page on the 
scanner glass.
Press  Black Start .
The machine starts scanning the 
page. (Repeat this step for each 
additional page.)
Note
• If you did not use up any of the numbers  for Groups, you can broadcast faxes to as 
many as 266 different numbers.
• The machine’s available memory will vary  depending on the types of jobs in the 
memory and the number of locations used 
for broadcasting. If you broadcast to the 
maximum number available, you will not 
be able to use dual access and delayed 
fax.
• If the  Out of Memory  message 
appears, press  Stop/Exit to stop the job. 
If more than one page has been scanned, 
press  Black Start  to send the portion that 
is in the machine’s memory.
 
Canceling a Broadcast in progress3
aPress  Stop/Exit .
bDo one of the following:
 To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
 To cancel the current job, press the 
button that displays the number 
being dialed. Go to step d.
 To exit without canceling, press 
Stop/Exit .
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
 Press  Yes to confirm.
 To exit without canceling, press  No 
or  Stop/Exit .
dDo one of the following:
 To cancel the current job, press  Yes.
 To exit without canceling, press  No 
or  Stop/Exit .