Brother MFC J6910DW User Manual

							Sending a fax15
3
Real Time Transmission3
When you are sending a fax, the machine will 
scan the document into the memory before 
sending it. Then, as soon as the telephone 
line is free, the machine will start dialing and 
sending.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can do 
this by turning on  Real Time TX.
aPress (FAX ).
bLoad your document.
cPress dor c to display  Real Time TX .
dPress Real Time TX .
ePress On.
Note
• If you are sending a color fax or the 
memory is full and you are sending a black 
& white fax from the ADF, the machine will 
send the document in real time (even if 
Real Time TX  is set to Off). Faxes 
from the scanner glass cannot be sent 
until you clear some of the memory.
• In Real Time Transmission, the automatic  redial feature does not work when you are 
using the scanner glass.
 
Overseas Mode3
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on Overseas Mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress ( FAX).
bLoad your document.
cPress  dor c to display 
Overseas Mode .
dPress Overseas Mode .
ePress On (or Off).
Delayed Faxing 
(Black & White only)3
You can store up to 50 faxes in the memory 
to be sent within 24 hours. These faxes will 
be sent at the time of day you enter in step f.
aPress ( FAX).
bLoad your document.
cPress  dor c to display  Delayed Fax .
dPress Delayed Fax .
ePress On.
fEnter the time you want the fax to be 
sent (in 24-hour format) by pressing the 
buttons on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
• When you set 12h Clock  in the 
Date&Time  setting, enter the time in 
12-hour format.
• The number of pages you can scan into  the memory depends on the amount of 
data that is printed on each page.
 
 
						

							Chapter 3
16
Delayed Batch Transmission 
(Black & White only)3
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress ( FAX).
bPress  dor c to display  Batch TX.
cPress Batch TX .
dPress On.
ePress  Stop/Exit.
Checking and canceling 
waiting jobs3
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. 
(If there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Remaining Jobs .
ePress Remaining Jobs .
Any waiting jobs appear on the LCD.
fPress  aor b to scroll through the jobs 
and press the job you want to cancel.
Press  OK.
gDo one of the following:
 To cancel, press Yes.
If you want to cancel another job go 
to step f.
 To exit without canceling, press  No.
hWhen you are finished, press Stop/Exit.
 
						

							Sending a fax17
3
Polling overview3
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polled Transmit 
(Black & White only)3
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs  on page 16.)
Setup for polled transmit3
aPress (FAX).
bLoad your document.
cPress dor c to display  Polled TX .
dPress Polled TX .
ePress On (or  Off).
fPress dor c to display any settings you 
want to change, and press it. Then 
choose your option. After each setting is 
accepted, you can continue to change 
more settings.
gPress  Black Start .
hIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options:
 Press  Yes to scan another page. 
Go to step i.
 Press  No or Black Start  to send the 
document.
iPlace the next page on the scanner 
glass and press  Black Start. Repeat 
steps h and  i for each additional 
page.
Your machine will automatically send 
the fax.
 
						

							18
4
Memory Receive 
(Black & White only)
4
You can only use one Memory Receive 
operation at a time: Fax Forwarding
 Paging
 Fax Storage
 PC-Fax Receive
 Off
You can change your selection at any time. If 
received faxes are still in the machine’s 
memory when you change the Memory 
Receive operation, a question will appear on 
the LCD. (See  Changing Memory Receive 
operations  on page 22.)
Receiving faxes into memory 
when paper tray is empty4
As soon as the paper tray becomes empty 
during fax reception, the LCD shows 
No Paper Fed . Put some paper in the 
paper tray. (See  Loading paper and other 
print media  in chapter 2  of the Basic User’s 
Guide .)
If you dont put paper in the paper tray, the 
machine will carry on receiving the fax, with 
the remaining pages being stored in memory, 
if enough memory is available.
Further incoming faxes will also be stored in 
memory until the memory is full. When the 
memory is full the machine will stop 
automatically answering calls. To print the 
faxes, put fresh paper in the tray.
Fax Forwarding4
When you choose Fax Forward, your 
machine stores the received fax in the 
memory. The machine will then dial the fax 
number you have programmed and forward 
the fax message.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Forward .
iDo one of the following:
 To forward faxes to another 
machine, enter the forwarding 
number (up to 20 digits) by pressing 
the buttons on the Touchscreen.
Press  OK.
 To forward faxes to an E-mail 
address, press , enter the 
E-mail address and press  OK. 
(See  Entering Text  in appendix C  of 
the  Basic User’s Guide.)
Receiving a fax4
 
						

							Receiving a fax19
4
jPress Backup Print:On  or 
Backup Print:Off .
IMPORTANT
• If you choose Backup Print:On , the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
• When you receive a color fax, your  machine prints the color fax at your 
machine but does not send the fax to the 
fax forwarding number you programmed.
 
kPress  Stop/Exit .
Paging4
When you choose Paging, your machine 
dials the cell phone or pager number you 
have programmed. This activates your cell 
phone or pager so you will know that you 
have a fax message in the memory.
If you have set Paging, a backup copy of the 
received fax will automatically be printed at 
the machine.
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Paging.
iEnter your cell phone or pager number 
followed by  # #  (up to 20 digits).
Press  OK.
Do not include the area code if it is the 
same as that of your machine. 
For example, press:
1  8  0  0  5  5 5 1 2 3 4 # #.
jDo one of the following:
 If you are programming your cell 
phone number and do not need to 
enter a PIN, press  OK.
 If your pager needs a PIN, enter the 
PIN, press # , press Pause, and then 
enter your fax number followed by 
## .
Press  OK.
For example, press:
1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8 
9 # #
 If you do not need a PIN, press:
Pause, and then enter your fax 
number followed by  # # . Press  OK
.
For example, press:
Pause 1 8 0 0 5 5 5 6 7 8 9 # #
kPress  Stop/Exit .
Note
You cannot change a paging number or 
PIN remotely.
 
 
						

							Chapter 4
20
Fax Storage4
If you choose Fax Storage, your machine 
stores the received fax in the memory. You 
will be able to retrieve fax messages from 
another location using the remote retrieval 
commands.
If you have set Fax Storage, a backup copy 
will automatically be printed at the machine.
aPress  MENU.
bPress  aor b to display  Fax.
cPress Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Storage .
iPress Stop/Exit.
Note
Color faxes cannot be stored in the 
memory. When you receive a color fax 
your machine prints the color fax at your 
machine.
 
Printing a fax from the 
memory4
If you have chosen Paging or Fax Storage, 
you can still print a fax from the memory when 
you are at your machine. (See  Memory 
Receive (Black & White only)  on page 18.)
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  Print Fax .
ePress Print Fax .
fPress Black Start .
gPress Stop/Exit .
Note
When you print a fax from the memory, the 
fax data will be erased.
 
 
						

							Receiving a fax21
4
PC-Fax Receive 
(Windows® only)4
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The number of received faxes 
that are stored in the memory will appear on 
the LCD.
When you start your PC and the PC-FAX 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receiving software 
running on your PC. (For details, see 
PC-FAX 
receiving  in the Software User’s Guide .)
If you choose  Backup Print:On  the 
machine will also print the fax.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress PC Fax Receive .
iThe LCD shows the message 
Run PC-Fax on your computer.
Press OK.
jPress  or the PC you want to 
receive faxes.
kPress  OK.
lPress Backup Print:On  or 
Backup Print:Off .
mPress Stop/Exit .
Note
• PC-Fax Receive is not supported in the 
Mac OS.
• Before you can set up PC-Fax Receive  you must install the MFL-Pro Suite 
software on your PC. Make sure your PC 
is connected and turned on. (For details 
see  PC-FAX receiving in the  Software 
User’s Guide .)
• If you get an error message and the  machine cannot print the faxes in memory, 
you can use this setting to transfer your 
faxes to your PC. (For details, see 
Transferring your faxes or Fax Journal 
report  in appendix B  of the Basic User’s 
Guide .)
• When you receive a color fax, your  machine prints the color fax at your 
machine but does not send the fax to your 
PC.
 
Changing the destination PC4
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress PC Fax Receive .
 
						

							Chapter 4
22
iThe LCD shows the message 
Run PC-Fax on your computer.
Press  OK.
jPress   , or the PC you want to 
receive faxes.
kPress  OK.
lPress  Backup Print:On  or 
Backup Print:Off .
mPress Stop/Exit.
Turning off Memory Receive 
operations4
aPress MENU.
bPress  aor b to display  Fax.
cPress Fax.
dPress  aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Off.
iPress  Stop/Exit.
Note
The LCD will give you more options if 
there are received faxes still in the 
machine’s memory. (See  Changing 
Memory Receive operations  on page 22.)
 
Changing Memory Receive 
operations4
If received faxes remain in your machine’s 
memory when you change the Memory 
Receive Operations, the LCD will ask you 
one of the following questions:
 Erase All Fax?
 Print All Fax?
• If you press Yes, faxes in the memory  will be erased or printed before the 
setting changes. If a backup copy has 
already been printed it will not be 
printed again.
• If you press  No, faxes in the memory 
will not be erased or printed and the 
setting will be unchanged.
If received faxes are left in the machines 
memory when you change to 
PC Fax Receive  from another option 
[ Fax Forward , Paging  or Fax Storage], 
press  a or  b to choose the PC.
The LCD will ask you the following question:  Send Fax to PC?
• If you press Yes, faxes in the memory  will be sent to your PC before the 
setting changes. You will be asked if 
you want to turn on Backup Print. (For 
details, see  PC-Fax Receive 
(Windows
® only)  on page 21.)
• If you press  No, faxes in the memory 
will not be erased or transferred to your 
PC and the setting will be unchanged.
 
						

							Receiving a fax23
4
Remote Retrieval4
You can call your machine from any 
touch-tone telephone or fax machine and 
then use the remote access code and remote 
commands to retrieve fax messages.
Setting a Remote Access 
Code4
The Remote Access Code lets you access 
the remote retrieval features when you are 
away from your machine. Before you can use 
the remote access and retrieval features, you 
have to set up your own code. The factory 
default code is the inactive code (--- ).
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Remote Access .
ePress Remote Access .
fEnter a three-digit code using numbers 
0-9 , l, or  # by pressing the buttons on 
the Touchscreen.
Press  OK. 
(The preset ‘ l’ cannot be changed.)
Note
Do not use the same code as your Fax 
Receive Code ( l51 ) or Telephone 
Answer Code ( #51). (See Using external 
and extension telephones  in chapter 6  of 
the  Basic User’s Guide.)
 
gPress  Stop/Exit .
Note
You can change your code at any time by 
entering a new one. If you want to make 
your code inactive, press in 
stepf to restore the inactive setting (--- l) 
and press  OK.
 
Using your Remote Access 
Code4
aDial your fax number from a touch-tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  ) at once.
cThe machine signals if it has received 
messages:
 1 long beep — Fax messages
 No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30 seconds to enter a 
command. 
The machine will beep three times if you 
enter an invalid command.
ePress  90 to stop Remote Access when 
you have finished.
fHang up.
Note
If your machine is set to  Manual mode 
and you want to use the remote retrieval 
features, wait for about 100 seconds after 
it starts ringing, and then enter the remote 
access code within 30 seconds.
 
ClearClearClear
 
						

							Chapter 4
24
Remote Fax commands4
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code  (3 digits followed by  ), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding,  Paging or Fax Storage settings
1 OFF You can choose  Off after you have retrieved or erased all 
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear  three short beeps, you cannot make a change because 
something has not been set up (for example, a Fax 
Forwarding or Paging number has not been registered). 
You can register your Fax Forwarding number by entering 
4. (See Changing your Fax Forwarding number  
on page 25.) Once you have registered the number, Fax 
Forwarding will work.
3 Paging
4 Fax Forwarding number
6 Fax Storage 
96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored  fax messages. (See Retrieving fax messages  on page 25.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased  from the memory.
97 Check the receiving status 1 Fax You can check whether your machine has received any  faxes. If yes, you will hear one long beep. If no, you will hear 
three short beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0  allows you to exit remote retrieval. Wait for the 
long beep, then replace the handset.