Brother MFC J6910DW User Manual

							Dialing and storing numbers35
5
hDo one of the following: If you want to store the displayed 
name, press  OK.
 Enter the name (up to 16 characters) 
by pressing the buttons on the 
Touchscreen.
Press  OK.
(To help you enter letters, see 
Entering Text  in appendix C  of the 
Basic User’s Guide .)
 To store the number without a name, 
press  OK.
iPress  OK to confirm the fax or telephone 
number.
jWhen the LCD shows your settings, 
press  OK to confirm. 
kPress  Stop/Exit .
Storing Speed Dial numbers 
from Outgoing Calls5
You can also store Speed Dial numbers from 
the Outgoing Call history. 
aPress Redial/Pause .
You can also choose the number by 
pressing ( Call History).
bPress the Outgoing Call  tab.
cPress the name or number you want to 
store.
dPress More.
ePress Add to Speed Dial .
fDo one of the following:
 Enter the name (up to 16 characters) 
by pressing the buttons on the 
Touchscreen.
Press  OK.
 (To help you enter letters, see 
Entering Text  in appendix C  of the 
Basic User’s Guide .)
 To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or telephone 
number you want to store.
hDo one of the following:
 Enter the second fax or telephone 
number (up to 20 digits) by pressing 
the buttons on the Touchscreen.
Press  OK.
 If you do not want to store a second 
number, press  OK.
iTo choose where the number will be 
stored, do one of the following:
 To accept the displayed next 
available Speed Dial location, press 
OK.
 To enter a different Speed Dial 
location, press a 2-digit number by 
pressing the buttons on the 
Touchscreen.
Press  OK.
Note
• Speed Dial locations begin with  # (for 
example,  # 0  2 ).
• If the 2-digit Speed Dial location you  choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
jWhen the LCD shows your settings, 
press  OK to confirm.
kPress  Stop/Exit .
 
						

							Chapter 5
36
Storing Speed Dial numbers 
from the Caller ID history5
If you have the Caller ID subscriber service 
from your telephone company, you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See  Caller ID 
on page 29.) 
aPress ( Call History ).
bPress the Caller ID hist.  tab.
cPress aor b to display the number you 
want to store.
dPress the number you want to store.
ePress  More.
fPress  Add to Speed Dial .
gDo one of the following:
 If you want to store the displayed 
name, press OK.
 Enter the name (up to 16 characters) 
by pressing the buttons on the 
Touchscreen.
Press  OK.
(To help you enter letters, see 
Entering Text  in appendix C  of the 
Basic User’s Guide .)
 To store the number without a name, 
press  OK.
hPress  OK to confirm the fax or telephone 
number you want to store.
iDo one of the following:
 Enter a second fax or telephone 
number (up to 20 digits) by pressing 
the buttons on the Touchscreen.
Press  OK.
 If you do not want to store a second 
number, press  OK.
jTo choose where the number will be 
stored, do one of the following:
 To accept the displayed next 
available Speed Dial location, press 
OK.
 To enter a different Speed Dial 
location, press a 2-digit number by 
pressing the buttons on the 
Touchscreen.
Press  OK.
Note
• Speed Dial locations begin with  # (for 
example,  # 0  2 ).
• If the 2-digit Speed Dial location you  choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
kWhen the LCD shows your settings, 
press  OK to confirm.
lPress  Stop/Exit .
 
						

							Dialing and storing numbers37
5
Setting up groups for 
Broadcasting5
Groups, which can be stored on a One Touch 
key or Speed Dial location, allow you to send 
the same fax message to many fax numbers 
by pressing only a One Touch key or a Speed 
Dial location by pressing 
(Phone Book ), the two-digit location, 
Send a fax  and Black Start .
First, youll need to store each fax number in 
a One Touch key or Speed Dial location. 
Then you can include them as numbers in the 
Group. Each Group uses up a One Touch key 
or Speed Dial location. You can have up to 
six Groups, or you can assign up to 
215 numbers to a large Group.
(See  Broadcasting (Black & White only)  
on page 13 and  Storing One Touch Dial 
numbers  and Storing Speed Dial numbers  in 
chapter 7  of the Basic User’s Guide .)
aPress (Phone Book).
bPress More.
cPress Setup Groups .
dPress Set Speed Dial  or 
Set One Touch Dial .
If you choose  Set Speed Dial  go to 
step f.
eTo accept the next available One Touch 
key number press  OK.
fEnter the group name (up to 
16 characters) by pressing the buttons 
on the Touchscreen.
Press OK.
gWhen the LCD shows the next available 
Group number, press  OK.
This Group number and name will 
automatically be assigned to the next 
available Speed Dial location.
hAdd One Touch or Speed Dial numbers 
to the Group by pressing them to display 
a red checkmark. Press  OK. 
If you want to list the numbers in 
alphabetical order, press  . 
Note
One Touch Dial locations begin with  l. 
Speed Dial locations begin with #.
 
iWhen the LCD shows the Group Name 
and numbers, press  OK to confirm.
jDo one of the following:
 To store another Group for 
broadcasting, repeat steps b toi.
 To finish storing Groups for 
broadcasting, press  Stop/Exit.
Note
You can print a list of all the One Touch 
and Speed Dial numbers. Group numbers 
will be marked in the GROUP column. 
(See Reports  on page 40.)
 
 
						

							Chapter 5
38
Changing a Group name5
aPress ( Phone Book).
bPress More.
cPress  Change .
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Name: .
gEnter the new name (up to 
16 characters) by pressing the buttons 
on the Touchscreen.
Press OK.
(See  Entering Text  in appendix C  of the 
Basic User’s Guide . For example, type 
NEW CLIENTS.)
Note
How to change the stored name or 
number:
If you want to change a character, press 
d or c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
hPress  OK.
iPress  Stop/Exit.
Deleting a Group5
aPress ( Phone Book).
bPress More.
cPress Delete.
dPress aor b to display the Group you 
want to delete.
ePress the Group Name.
fPress  OK.
Press  Yes to confirm.
gPress Stop/Exit .
Deleting a number from a Group5
aPress ( Phone Book).
bPress More.
cPress Change.
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Add/Del.
gPress aor b to display the number you 
want to delete from the Group.
hPress the check box of the number you 
want to delete to uncheck it.
Press  OK to confirm.
iPress OK.
jPress Stop/Exit .
 
						

							39
6
6
Fax reports6
Use the MENU button on the LCD to set up the 
Transmission Verification Report and the 
Journal Period.
Transmission Verification 
Report6
You can use the Transmission Verification 
Report as proof that you sent a fax. (For 
details about how to set up the type of report 
you want, see  Transmission Verification 
Report  in chapter 4  of the Basic Users 
Guide .)
Fax Journal (activity report)6
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off , you can still print the report by 
following the steps in  How to print a report 
on page 40. The factory setting is 
Every 50 Faxes .
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Report Setting .
ePress Report Setting .
fPress Journal Period .
gPress dor c to choose an interval.
If you choose  Every 50 Faxes , go to 
step j.
 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
 Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
hEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
Note
When you set  12h Clock in the 
Date&Time  setting, enter the time in 
12-hour format.
 
iIf you choose  Every 7 Days , the LCD 
will ask you to choose the first day for 
the 7-day countdown.
jPress  Stop/Exit .
Printing reports6
 
						

							Chapter 6
40
Reports6
The following reports are available:  Transmission
Prints a Transmission Verification Report 
for your last transmission.
 Help List
A help list showing how to program your 
machine.
 Quick Dial
Lists names and numbers stored in the 
One Touch and Speed Dial memory, in 
alphabetical or numerical order.
 Fax Journal
Lists information about the last incoming 
and outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
 User Settings
Lists your settings.
 Network Config
Lists your Network settings.
 WLAN Report
Prints the result of the WLAN connection.
 Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report6
aPress  MENU.
bPress aor b to display 
Print Reports .
cPress Print Reports .
dPress the report you want.
e(Quick Dial Only) Press 
Alphabetical Order  or 
Numerical Order . 
fPress Black Start .
gPress Stop/Exit .
 
						

							41
7
7
Copy settings7
You can change the copy settings for the next 
copy.
These settings are temporary. The machine 
returns to its default settings 1 minute after 
copying unless you have set the Mode Timer 
to 30 seconds or less. (See Mode Timer 
on page 5.)
To change a setting, press  COPY and then 
press  dor c to scroll through the copy 
settings. When the setting you want is 
displayed, press it and choose your option.
When you are finished choosing settings, 
press  Black Start  or Color Start .
Note
• You can save some of the settings that 
you use most often by setting them as 
default. These settings will stay until you 
change them again. (See  Setting your 
favorites  on page 53.)
• The  Ink Save Mode , 
Thin Paper Copy , Book Copy  and 
Watermark Copy  features are 
supported by technology from Reallusion, 
Inc. 
 
Stop copying7
To stop copying, press  Stop/Exit.
Changing copy quality7
You can choose from a range of quality. The 
factory setting is Normal.
 Fast
Fast copy speed and lowest amount of ink 
used. Use to save time printing 
documents to be proof-read, large 
documents or many copies.
 Normal
Normal is the recommended mode for 
ordinary printouts. This produces good 
copy quality with good copy speed.
 Best
Use Best mode to copy precise images 
such as photographs. This provides the 
highest resolution and slowest speed.
aPress ( COPY).
bLoad your document.
cEnter the number of copies you want.
dPress dor c to display  Quality.
ePress Quality.
fPress Fast,  Normal or  Best.
gIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Making copies7
 
						

							Chapter 7
42
Enlarging or reducing the 
copied image7
You can choose an enlargement or reduction 
ratio. If you choose  Fit to Page, your 
machine will adjust the size automatically to 
the paper size you set.
aPress ( COPY).
bLoad your document.
cEnter the number of copies you want.
dPress dor c to display 
Enlarge/Reduce .
ePress Enlarge/Reduce .
fPress 100%, Enlarge,  Reduce, 
Fit to Page  or Custom(25-400%) .
gDo one of the following:
 If you chose  Enlarge or Reduce, 
press the enlargement or reduction 
ratio you want.
 If you chose  Custom(25-400%) , 
enter an enlargement or reduction 
ratio from  25% to 400%.
Press  OK.
 If you chose  100% or Fit to Page , 
go to step h.
hIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Note
•Page Layout  is not available with 
Enlarge/Reduce .
• Page Layout , Book Copy,  Sort, 
Thin Paper Copy  and 
Watermark Copy  are not available with 
Fit to Page .
• Fit to Page  does not work properly 
when the document on the scanner glass 
is skewed more than 3 degrees. Using the 
document guidelines on the left and top, 
place your document in the upper left 
hand corner, with the document face down 
on the scanner glass.
• Fit to Page  is not available for a Legal 
size document.
• When using Ledger or A3 size paper,  1sidei 2side and  2sidei2side of 
Duplex Copy  is not available with 
Enlarge/Reduce .
 
198% 4x6iA4
186% 4x6 iLTR
130% LTRi LGR
104% EXEi LTR
100%
97% LTR iA4
93% A4 iLTR
85% LTR iEXE
83% LGL iA4
78% LGL iLTR
64% LGR iLTR
46% LTR i4x6
Fit to Page
Custom(25-400%)
 
						

							Making copies43
7
Making N in 1 copies or a 
poster (Page Layout)7
The N in 1 copy feature can help you save 
paper by letting you copy two or four pages 
onto one printed page.
The 1 to 2 feature copies one Ledger or A3 
size page onto two Letter or A4 size pages. If 
you use this setting, use the scanner glass.
You can also produce a poster. When you 
use the poster feature your machine divides 
your document into sections, then enlarges 
the sections so you can assemble them into a 
poster. If you want to print a poster, you must 
use the scanner glass and Tray #1.
IMPORTANT
• Make sure the paper size is set to Letter, 
Ledger, A4, A3 or Executive.
• If you are producing multiple color copies,  N in 1 copy is not available.
• (P) means Portrait and (L) means 
Landscape.
• You can only make one poster copy and  1 to 2 copy at a time.
• Poster copy is not available when using  transparencies or Executive size paper.
• Poster copy is not available when you  feed paper from Tray #2.
 
Note
•Watermark Copy , Book Copy , Sort, 
Thin Paper Copy , Ink Save Mode  
and  Enlarge/Reduce  are not available 
with  Page Layout .
• Skew Adjustment  is not available with 
Poster and 1 to 2 copy.
• Duplex Copy  is not available with Poster 
copy.
• 2sidei 2side and 2sidei 1side of 
Duplex Copy  are not available with 
1to2 .
 
aPress ( COPY).
bLoad your document.
cEnter the number of copies you want.
dPress dor c to display  Page Layout .
ePress Page Layout .
fPress dor c to display  Off(1in1) , 
2in1(P) , 2in1(L),  4in1(P), 
4in1(L) , 1to2 , Poster (2 x 1) , 
Poster (2 x 2) , Poster (3 x 3)  
or  2 in 1 (ID)
1.
1For details about 2 in 1 (ID), see 2 in 1 ID Copy  
on page 46.
If you chose  2in1 or 
Poster (2 x 2) with Ledger or A3, 
go to step g to choose the paper size of 
your document.
If you choose another setting, go to 
step h.
gDo one of the following:
 If you chose  2in1(P) or 2in1(L), 
press  LGRx2 iLGRx1, 
LTRx2 iLGRx1,  A3x2iA3x1 or 
A4x2 iA3x1. 
 If you chose  Poster (2 x 2) , 
press  LGRx1 iLGRx4, 
LTRx1 iLGRx4,  A3x1iA3x4 or 
A4x1 iA3x4.
 
						

							Chapter 7
44
hIf you do not want to change additional 
settings, press  Black Start or 
Color Start  to scan the page.
If you placed the document in the ADF 
or are making a poster, the machine 
scans the pages and starts printing.
If you are using the scanner glass, go 
to step i.
iAfter the machine scans the page, 
press Yes to scan the next page.
jPlace the next page on the scanner 
glass. Press  Black Start or Color Start  
to scan the document.
Repeat steps i and j for each page of 
the layout.
kAfter all the pages have been scanned, 
press  No to finish.
Note
If you have chosen photo paper as the 
Paper Type for N in 1 copies, the machine 
will print the images as if plain paper had 
been chosen.
 
If you are copying from the ADF, insert the 
document face up in the direction shown 
below:
 2in1(P)
 
2in1(L)
 
4in1(P)
 
4in1(L)