Brother MFC J6910DW User Manual
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Routine maintenance75 A Packing and shipping the machine A When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit may not be covered by your warranty. IMPORTANT It is important to allow the machine to “park” the print head after a print job. Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped. Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head. aUnplug the machine from the telephone wall jack and take the telephone line cord out of the machine. bUnplug the machine from the AC power outlet. cUsing both hands, use the finger holds on each side of the machine to lift the scanner cover into the open position. Then unplug the interface cable from the machine, if it is connected. dRemove the orange protective part from the inside right corner of the machine. eGently close the scanner cover using the finger holds on each side. WARNING Be careful not to trap your fingers under the scanner cover. Always use the finger holds provided on each side of the scanner cover when opening and closing it. fOpen the ink cartridge cover. gPress the ink release levers to release the ink cartridges and then take out the ink cartridges. (See Replacing the ink cartridges in appendix A of the Basic User’s Guide.) hInstall the orange protective part and then close the ink cartridge cover.
76 IMPORTANT • Make sure the plastic tab on the right side of the orange protecti ve part (1) clicks securely into place (2). • If you are not able to find the orange protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the orange protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty. iWrap the machine in the bag. jPack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your “Exchange” machine. kClose the carton and tape it shut. 12 DDD C CC AAA B BB 2 1 83 4 5 76 9 10
77 B This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. B GlossaryB ADF (automatic document feeder)The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Backup Print Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure. Batch Transmission (Black & white faxes only) As a cost saving feature, all delayed faxes to the same fax number can be sent as one transmission. Beeper Volume Volume setting for the beep when you press a key or make an error. Brightness Changing the Brightness makes the whole image lighter or darker. Broadcasting The ability to send the same fax message to more than one location. Caller ID A service purchased from the telephone company that lets you see the number (or name) of the party calling you. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling. Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability. Communication error (Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Compatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker. Delayed Fax Sends your fax at a specified time later. Density Changing the Density makes the whole image lighter or darker. Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line.
78 Dual AccessYour machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack. External telephone A telephone that is plugged into the EXT. jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Preview If you turn on Fax Preview you will be able to view incoming faxes on the LCD by pressing the Fax Preview key on the control panel or the Fax Preview button on the Touchscreen. Fax Receive Code Press this code ( l 5 1 ) when you answer a fax call on an extension or external telephone. Fax Storage You can store received faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 196 dpi. It is used for small print and graphs. Gray Scale The shades of gray available for copying, scanning and faxing photographs. Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the Basic Users Guide with you. Innobella™ Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends Innobella™ Ink and Paper. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LCD (Liquid Crystal Display) The LCD screen on the machine that shows interactive messages during On- Screen Programming and shows the date and time when the machine is idle.
Glossary79 B Manual faxYou can lift the handset of the external telephone or you can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending. Memory Receive Receives faxes into the machines memory when the machine is out of paper. Menu mode Programming mode for changing your machines settings. OCR (optical character recognition) ScanSoft™ PaperPort™12SE with OCR or Presto! PageManager software application converts an image of text to text you can edit. One Touch Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you hold down Shift as you press the One Touch key. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Paging This feature enables your machine to call your pager when a fax is received into its memory. The machine will also page for voice messages. Pause Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing One Touch and Speed Dial numbers. Press the Redial/Pause key on the control panel or the Pause button on the Touchscreen as many times as needed for longer pauses. PhotoCapture Center™ Allows you to print digital photos from your digital camera at high resolution for photo quality printing. Photo resolution (B&W only) A resolution setting that uses varying shades of gray for the best representation of photographs. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse (Canada only) A form of rotary dialing on a telephone line. Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. Remote Access Code Your own four-digit code (--- ) that allows you to call and access your machine from a remote location. Remote Retrieval Access The ability to access your machine remotely from a touch-tone telephone. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel modes. Ring Volume Volume setting for the machines ring.
80 ScanningThe process of sending an electronic image of a paper document into your computer. Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Search An electronic, numerical or alphabetical listing of stored One Touch, Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialing. Standard resolution 203 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the senders name and fax number. Super Fine resolution (B&W) 392 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external telephone answering device or answering machine to the EXT. jack of your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code ( #51). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for touch-tone telephones. Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine. Transmission Verification Report A listing for the last fax sent, that shows its date, time and number. True2Life™ Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. User Settings A printed report that shows the current settings of the machine. WLAN Report A printed report that shows the result of the WLAN Connection.
Index 81 C C Numerics 2 in 1 ID Copy .......................................... 46 A Access codes, storing and dialing ............ 33 Apple Macintosh See Software Users Guide. B Broadcasting ............................................ 13 setting up Groups for ............................ 37 C Caller ID ................................................... 29 Caller ID history .................................... 32 Add to One Touch Dial ...................... 32 Add to Speed Dial .............................. 32 Delete ................................................ 32 Send a fax .......................................... 32 Caller ID History report ......................... 40 Setting up your area code ..................... 30 Canceling Fax Forwarding .............................. 22, 24 Fax Storage .......................................... 22 jobs awaiting redial ............................... 16 Paging ............................................ 22, 24 Cleaning paper feed roller .................................... 72 paper pick-up roller ............................... 73 printer platen ......................................... 71 Connecting two-line external TAD or telephone ...... 31 ControlCenter See Software Users Guide. Copy 2 in 1 ID ................................................ 46 book ..................................................... 49 density .................................................. 47 duplex ................................................... 50 enlarge/reduce ..................................... 42 Favorite settings ................................... 53 ink save mode ...................................... 47 page layout (N in 1) .............................. 43 poster ................................................... 43 quality ................................................... 41 skew adjustment .................................. 48 sort (ADF only) ..................................... 46 thin paper ............................................. 48 using ADF ............................................ 46 Watermark ............................................ 49 using a media card ............................ 49 using a paper document .................... 50 using a template ................................ 49 using a USB Flash memory drive ...... 49 D Dialing access codes and credit card numbers ............................................... 33 Caller ID history .................................... 32 dial prefix ................................................ 4 Groups (Broadcasting) ......................... 13 Outgoing Call ....................................... 32 Direct printing from a non-PictBridge camera ............. 69 from a PictBridge camera ..................... 66 Dual Access ............................................ 13 Duplex (2-sided) copy ...................................................... 50 fax ........................................................ 12
82 F Fax codeschanging ............................................... 23 Remote Access Code ........................... 23 Fax Forwarding changing remotely .......................... 24, 25 programming a number ......................... 18 Fax Storage ............................................. 20 printing from memory ............................ 20 turning off .............................................. 22 turning on .............................................. 20 Fax, from PC See Software Users Guide. Fax, stand-alone receivingat end of conversation ........................ 26 Fax Forwarding .................................. 24 into PC ............................................... 21 into the memory ................................. 18 out of paper reception ........................ 18 Paging ................................................ 19 printing from memory ......................... 20 reducing to fit on paper ...................... 26 retrieving from a remote site ....... 24, 25 sending ................................................. 10 at end of conversation ........................ 13 Broadcasting ...................................... 13 canceling from memory ...................... 16 contrast .............................................. 10 delayed batch transmission ............... 16 delayed fax ......................................... 15 duplex (2-sided) ................................. 12 from memory (Dual Access) .............. 13 manual ............................................... 12 overseas ............................................ 15 Real Time Transmission .................... 15 Resolution .......................................... 11 return to factory setting ...................... 11 set new default ................................... 11 Function Lock .............................................6 G Groups for Broadcasting .......................... 37 I ID Copy ................................................... 46 Ink cartridges checking ink volume ............................. 74 J JacksConvert to RJ11 jack triplex adapter .... 31 EXT TAD ................................................... 31 L LCD (Liquid Crystal Display)Brightness .............................................. 4 Dim Timer ............................................... 4 Help List ............................................... 40 M Macintosh See Software Users Guide. Manual transmission ......................................... 12 Memory Storage ........................................ 1 Mode, entering Timer ...................................................... 5 Movie printing .......................................... 55 N Network PrintingSee Network Users Guide. Scanning See Software Users Guide. O One Touchsetting up from Caller ID history ........... 34 setting up from outgoing calls ............... 34 Outgoing Call Add to One Touch Dial ......................... 32 Add to Speed Dial ................................ 32 Delete ................................................... 32 Send a fax ............................................ 32
83 C P Packing and shipping the machine .......... 75 Paging ...................................................... 19 PaperPort™12SE with OCR See Software Users Guide. See also Help in the PaperPort™12SE application. PhotoCapture Center™ Adding Effect ........................................ 56 DPOF printing ....................................... 58 from PC See Software Users Guide. Photo Effects Auto Correct ....................................... 56 Enhance Scenery .............................. 56 Enhance Skin ..................................... 56 Fill Light ............................................. 56 Monochrome ...................................... 56 Night Scene ....................................... 56 Remove Red-Eye .............................. 56 Sepia .................................................. 56 Trim .................................................... 56 Whiteboard ........................................ 56 Print settings Borderless .......................................... 62 Brightness .......................................... 60 Contrast ............................................. 60 Cropping ............................................ 61 Paper type & size ............................... 59 Print Date ........................................... 62 Quality ................................................ 59 Return to factory setting ..................... 62 Set new default .................................. 62 Printing index .................................................. 55 photos ................................................ 56 Scan to Media auto crop ............................................ 63 memory card ...................................... 63 USB Flash memory ............................ 63 PictBridge DPOF Printing ....................................... 68 Power failure .............................................. 1 Presto! PageManager See Software Users Guide. See also Help in the Presto! PageManager application. Print fax from memory ................................... 20 report .................................................... 40 Printing See Software Users Guide. Q Quick DialAccess codes and credit card numbers ............................................... 33 Broadcasting ........................................ 13 deleting Groups ................................. 38 using Groups ..................................... 13 Group dial changing ............................................ 38 setting up Groups for Broadcasting ..................................... 37 One Touch setting up from Caller ID history ........ 34 setting up from outgoing calls ........... 34 Speed Dial setting up from Caller ID history ........ 36 setting up from outgoing calls ........... 35 R Reducing copies ................................................... 42 incoming faxes ..................................... 26 Remote Retrieval ..................................... 23 commands ............................................ 24 getting your faxes ................................. 25 remote access code ............................. 23 Remote Setup See Software Users Guide. Reports .................................................... 39 Caller ID History Report ....................... 40 Fax Journal .......................................... 40 Journal Period ................................... 39 Help List ............................................... 40 how to print ........................................... 40 Network Configuration .......................... 40 Quick Dial List ...................................... 40 Transmission Verification ............... 39, 40 User Settings ........................................ 40 WLAN Report ....................................... 40 Resolution setting for next fax ................................ 11 Restricted users ........................................ 8
84 S ScanningSee Software Users Guide. Security Secure function lockadministrator password ........................7 restricted users .................................... 8 Shipping the machine .............................. 75 Sleep Mode ................................................ 3 Speed Dial setting up from Caller ID history ............ 36 setting up from outgoing calls ............... 35 T TAD (telephone answering device), external .................................................... 31 with two-line jack ................................... 31 Telephone line roll over lines ......................................... 30 two-line telephone system .................... 30 Troubleshooting checking ink volume .............................. 74 Two-line telephone system ...................... 30 V Volume, setting beeper ..................................................... 2 ring .......................................................... 1 speaker ................................................... 2 W Warranties (Printed / In the box) Windows® See Software Users Guide. Wireless Network See Quick Setup Guide and Network Users Guide.