Brother Mfc 5200c Multifunction Owners Manual
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6 - 13 SETUP SEND Cover page for the next fax only This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the number of pages in your document. 1Place the original face up in the ADF, or on the scanner glass. 2Press Menu/Set, 2, 2, 7. 3When LCD shows NEXT FAX ONLY. Press Menu/Set. 4Press or to select ON (or OFF). Press Menu/Set. 5Press or to select one of the standard or your own comments. Press Menu/Set. 6Enter two digits to show the number of pages you are sending. Press Menu/Set. (For example, press 0, 2 for 2 pages or enter 0 0 to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.) 7Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 if you have finished choosing settings. 8Enter the fax number you’re calling. 9Press Fax Start. SETUP SEND 7.COVERPG SETUP
SETUP SEND 6 - 14 Send a cover page for all faxes This feature does not work without the Station ID. So make sure it has been set. (See Setting the Station ID on page 4-3.) You can set the fax machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1Press Menu/Set, 2, 2, 7. 2Press or to select ON. Press Menu/Set. 3If you selected ON, Press or to select one of the standard or your own comments. Press Menu/Set. 4Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 to exit if you have finished choosing settings. Using a printed cover page If you prefer to use a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1Press Menu/Set, 2, 2, 7. 2Press or to select PRINT SAMPLE . Press Menu/Set. 3Press Fax Start. Your fax machine prints a copy of your cover page. 4Press Stop/Exit. SETUP SEND 7.COVERPG SETUP SETUP SEND 7.COVERPG SETUP - - - - - -- - - - - - TO: FROM: COMMENT:FAX: TEL: COVER PAGE PAGE[S] TO FOLLOW
6 - 15 SETUP SEND Overseas Mode After you send a fax using this feature, the feature will turn itself off. 1Place the original face up in the ADF, or face down on the scanner glass. 2Press Menu/Set, 2, 2, 9. 3Press or to select ON (or OFF). Press Menu/Set. 4Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 if you have finished choosing settings, and then go to Step 5 5Enter the fax number you’re calling. 6Press Fax Start. Delayed Fax (Not available for color faxes) During the day you can store up to 50 faxes in the memory to be sent later on. These faxes will be sent at the time of day you enter in Step 3. Press Menu/Set to accept it, or enter another time for the faxes to be sent. 1Place the original face up in the ADF, or face down on the scanner glass. 2Press Menu/Set, 2, 2, 3. 3Enter the time you want the fax to be sent (in 24-hour format). Press Menu/Set. (For example, enter 19:45 for 7:45 PM.) 4Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 if you have finished choosing settings, and then go to Step 5. 5Enter the fax number. 6Press Fax Start. The MFC will wait to send the fax at the time you set. The number of pages you can scan into the memory depends on the amount of data that is printed on each page. SETUP SEND 9.OVERSEAS MODE SETUP SEND 3.DELAYED FAX
SETUP SEND 6 - 16 Delayed Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your MFC will economize by sorting all the documents in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax. 1Press Menu/Set, 2, 2, 4. 2Press or to select ON (or OFF). Press Menu/Set. 3Press Stop/Exit. Setting up Polled Transmission (Not available for color faxes) Polled Transmission is when you set up your MFC to wait with an original so another fax machine can retrieve it. 1Place the original that is going to be retrieved face up in the ADF, or face down on the scanner glass. 2Press Menu/Set, 2, 2, 6. 3Press or to choose ON (or OFF). Press Menu/Set. 4Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu —OR— Press 2 if you have finished choosing settings, and go to step 5. 5Press Fax Start. SETUP SEND 4.BATCH TX SETUP SEND 6.POLLED TX
7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS 7 7Auto Dial numbers and Dialing options Storing numbers for easy dialing You can set up your MFC to do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes. Storing Speed Dial numbers You can store Speed Dial numbers, so that when you dial you will only have to press a few keys (Search/Speed Dial, #, the two-digit number, and Fax Start). The MFC can store 100 Speed Dial numbers. 1Press Menu/Set, 2, 3, 1. 2Use the dial pad to enter a two-digit Speed Dial number (00-99). (For example, press 0 5.) Press Menu/Set. 3Enter the number (up to 20 digits). Press Menu/Set. 4Use the dial pad to enter the name (up to 15 characters). Press Menu/Set. (You can use the chart on page 4-4 to help you enter letters.) —OR— Press Menu/Set to store the number without a name. 5Go to Step 2 to store another Speed Dial number. —OR— Press Stop/Exit. If you lose electrical power, the auto dial numbers that are in the memory will not be lost. (USA Only) Speed Dial number 01 has been programmed for the Brother fax back system. You can change it if you want to. SET AUTO DIAL 1.SPEED-DIAL SPEED-DIAL SPEED-DIAL? #_ SPEED-DIAL #05:_ SPEED-DIAL NAME:_
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2 Changing Speed Dial numbers If you try to store a Speed Dial number where a number is already stored, the LCD will show the current name stored there and will ask you to do one of the following: 1Press 1 to change the stored number —OR— Press 2 to exit without making a change. 2Enter a new number. Press Menu/Set. If you want to erase the whole number or whole name, press Stop/Exit when the cursor is to the left of the digits or letters. The characters above and to the right of the cursor will be deleted. If you want to change a character, use or to position the cursor under the character you want to change, and then type over it. 3Follow the directions beginning at Step 4 in Storing Speed Dial numbers on the previous page. #05:XXXXXXXX 1.CHANGE 2.EXIT
7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONS Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys ( Search/Speed Dial, #, the two-digit number, and Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group. Each Group uses up a Speed Dial number. You can have up to six Groups, or you can assign up to 99 numbers to one large Group. (See Storing Speed Dial numbers on page 7-1 and Broadcasting (Not available for color faxes) on page 7-6.) 1Press Menu/Set, 2, 3, 2. 2Press Search/Speed Dial, use the dial pad to enter the two-digit Speed Dial number where you want to store the Group. Press Menu/Set. (For example, press Search/Speed Dial, 07 and Menu/Set.) 3Use the dial pad to enter the Group number. Press Menu/Set. (For example, press 1 for Group 1.) 4To include Speed Dial numbers in the Group, enter them as if you were dialing. (For example, for Speed Dial numbers 05 and 09. Press Search/Speed Dial , 05, Search/Speed Dial, 09. The LCD shows: #05#09.) 5Press Menu/Set to accept the Speed Dial numbers for this Group. 6Use the dial pad and the chart on page 4-3 to enter a name for the Group. Press Menu/Set. (For example, type NEW CLIENTS). 7Press Stop/Exit. The Group number must be between 1 and 6. SET AUTO DIAL 2.SETUP GROUPS SETUP GROUPS PRESS SPEED DIAL SETUP GROUPS SPEED-DIAL? #07 SETUP GROUPS SETUP GROUP:G01 SETUP GROUPS G01:#05#09 SETUP GROUPS NAME:
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4 Dialing options Manual dialing with an external telephone Manual dialing means pressing all of the digits of the phone number. 1Pick up the external telephone’s handset —OR— Press Hook. 2When you hear a dial tone, dial the number using the dial pad. 3If you pressed Hook to dial the number, pick up the handset when the other person answers. (The speaker only works one way so the other person won’t be able to hear you unless you pick up the handset.) 4To hang up, replace the external telephone’s handset. Search You can search for names you have stored in the Speed Dial memory. (See Storing Speed Dial numbers on page 7-1.) 1Place the original face up in the ADF, or face down on the scanner glass. 2Press Search/Speed Dial. 3To search through the names that are stored alphabetically, enter the first letter of the name you’re looking for and press or . —OR— To search for numbers numerically, press or . 4When the LCD shows the name you want to call, Press Fax Start. You can print a list of all the Speed Dial numbers. (See Chapter 9 Printing Reports.) When you dial using an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.
7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Speed dialing 1Place the original face up in the ADF, or face down on the scanner glass. 2Press Search/Speed Dial, #, and then the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 7-1.) 3Press Fax Start. Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order that you entered it as soon as you press Fax Start. (See Storing Speed Dial numbers on page 7-1.) For example, you can store ’555’ on Speed Dial #03 and ’7000’ on Speed Dial #02. If you press Search/Speed Dial, #03, Search/Speed Dial, #02, and Fax Start, you will dial ’555-7000’. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial, #03 and then press 7001 using the dialing pad. If you must wait for another dial tone or signal at any point in the dialing sequence, store a pause there in the number by pressing Redial/Pause. Each key press adds a 3.5-second delay.
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 6 Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the Menu/Set key, you can include Groups, Speed Dial numbers and up to 50 manually dialed numbers. If you did not use up all the numbers for Groups, access codes or credit card numbers, you can ’broadcast’ faxes to up to 150 different numbers. However, the available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to more than the maximum numbers available, you will not be able to use Dual Access and the Timer. To include Speed Dial numbers and manually dialed numbers in the same broadcast, you must press Menu/Set between each of the numbers. Use Search/Speed Dial to help you choose the numbers easily. (See Setting up Groups for Broadcasting on page 7-3.) After the broadcast is finished, a Broadcast Report will be printed to let you know the results. Enter the long dialing sequence numbers as you would normally, but remember that each Speed Dial number counts as one number, so the number of locations you can store becomes limited. If the line is busy a connection cannot be made so the MFC will redial the number. If the memory is full, press Stop/Exit to stop the job or if more than one page has been scanned, press Fax Start to send the portion that is in the memory. 1Place the original face up in the ADF, or face down on the scanner glass. 2Enter a number using Speed Dial, a Group number, Search or the dial pad. (Example: Group number) 3Press Menu/Set. You will be asked to press the next number. 4Enter the next number. (Example: Speed Dial number) 5Press Menu/Set. 6Enter another fax number. (Example: Manual dialing using the dial pad.) 7Press Fax Start. Your MFC will read the original into the memory and then start sending faxes to the numbers you entered.