Brother Mfc 5200c Multifunction Owners Manual
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xix 17Using PC-FAX (For Windows®) ......................................... 17-1 PC-FAX sending ............................................................. 17-1 Setting up user information....................................... 17-1 Sending setup........................................................... 17-2 Outside line access .................................................. 17-2 Include header .......................................................... 17-2 Address Book file...................................................... 17-2 User interface ........................................................... 17-3 Simple style .......................................................... 17-3 Facsimile style ...................................................... 17-3 Speed Dial setup ............................................................ 17-4 The Address Book .................................................... 17-5 Setting up a Member in the Address Book ............... 17-6 Setting up a Group for Broadcasting ........................ 17-7 Editing Member information...................................... 17-8 Deleting a Member or Group .................................... 17-8 Exporting the Address Book ..................................... 17-9 Importing to the Address Book ............................... 17-11 Setting up a Cover Page ........................................ 17-12 You can enter information in each field. ................. 17-12 Sending a file as a PC-FAX using the Facsimile style 17-13 Redial ................................................................. 17-14 Sending a file as a PC-FAX using the Simple style 17-15 Setting up PC-FAX receiving (Windows ®95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only) ....................................... 17-17 Running PC-FAX Receiving ................................... 17-17 Setting up your PC ................................................. 17-17 Viewing new PC-FAX messages ............................ 17-18 Receiving a Fax into the PC (Windows ® XP only)................................................... 17-19 How to receive a Fax automatically ........................ 17-19 How to view the received faxes .............................. 17-23 18Using the PhotoCapture Center™ from your PC (For Windows®) .................................................................. 18-1 Introduction ..................................................................... 18-1 19Using your MFC with a Macintosh® .................................. 19-1 Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.5 - 9.2 or Mac OS X v.10.1 ........................................................ 19-1 Using the Brother printer driver with your Apple ® Macintosh® (OS 8.5-9.2) ................................................................. 19-2
xx Using the Brother Printer Driver with Your Apple® Macintosh® (OS X v.10.1) ............................................................... 19-4 Choosing page setup options ................................... 19-4 Printing a document .................................................. 19-4 Choosing printing options ......................................... 19-5 Sending a fax from your Macintosh ® application (OS 8.5 - 9.2) ............................................................... 19-6 Setting up your Address Book .................................. 19-8 Adding a new Member.......................................... 19-8 Adding a new Group ............................................. 19-9 Using the Brother TWAIN scanner driver with your Macintosh ®................................................................. 19-10 Accessing the scanner............................................ 19-10 Scanning an image into your Macintosh ®............... 19-11 Scanning a whole page ...................................... 19-11 PreScanning an image ........................................... 19-12 Settings in the Scanner window.............................. 19-13 Image.................................................................. 19-13 Scanning Area .................................................... 19-14 Business Card Size ............................................ 19-14 Adjusting the Image ............................................ 19-15 Color Sync Dialog ................................................... 19-15 Scanner Profile ................................................... 19-16 MFC Remote Setup (Mac OS v.10.1 only) ................................................. 19-17 Using the PhotoCapture Center ™ from Macintosh®...... 19-18 20Important information ........................................................ 20-1 Standard telephone and FCC Notices ............................ 20-1 These notices are in effect on models sold and used in the United States only. .................................... 20-1 Federal Communications Commission (FCC) Declaration of Conformity (USA only)................... 20-3 Important .............................................................. 20-3 Industry Canada Compliance Statement (Canada only) ................................................... 20-3 Important safety instructions ........................................... 20-4 Trademarks..................................................................... 20-6 21Troubleshooting and routine maintenance ..................... 21-1 Troubleshooting ............................................................. 21-1 Error Messages ........................................................ 21-1 Original jams ............................................................. 21-3 Printer Jam or Paper Jam ......................................... 21-4
xxi If you are having difficulty with your MFC ................. 21-7 How to improve print quality ......................................... 21-10 Cleaning the print head .......................................... 21-10 Print Quality Check ................................................. 21-10 Checking the ink volume .............................................. 21-13 Packing and shipping the MFC ..................................... 21-13 Routine maintenance.................................................... 21-16 Cleaning the Scanner ............................................. 21-16 Cleaning the MFC printer platen............................. 21-17 Replacing the ink cartridge ..................................... 21-17 SSpecifications ......................................................................S-1 Product description ...........................................................S-1 General .............................................................................S-1 Print media .......................................................................S-2 Copy .................................................................................S-2 Fax ...................................................................................S-3 Scanner ...........................................................................S-4 Printer ..............................................................................S-4 Interface............................................................................S-4 Computer Requirements ..................................................S-5 Consumable Items............................................................S-6 Network (LAN) Board (Option) .........................................S-6 GGlossary .............................................................................. G-1 22INDEX ..................................................................................... I-1 23Remote Retrieval Access Card .......................................... R-1
INTRODUCTION 1 - 1 11Introduction Using this Guide Thank you for buying a Brother multi-function center (MFC). This MFC is simple to use, with LCD screen instructions to guide you through programming your MFC. You can make the most of your MFC by taking a few minutes to read this Guide. Finding information All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide. Symbols used in this Guide Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we’ve added some of the messages that will appear in the LCD. BoldBold typeface identifies specific keys on the MFC control panel. ItalicsItalicized typeface emphasizes an important point or refers you to a related topic. Warnings inform you what to do to avoid possible personal injury or damage to the machine. Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features. Improper Setup alerts you to devices and operations that are not compatible with the MFC.
1 - 2 INTRODUCTION Fax Test Sheet procedure and registering your product (USA only) After setting your Station ID, please fill in the Test Sheet included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To get a response, you must have set your Station ID. (See Setting the Station ID on page 4-3.) In USA Only:1-877-268-9575 When your Test Sheet is received, a Confirmation Sheet and Product Registration form will be sent back to your MFC. Please fill in the form and return it to complete your registration. On-Line Registration (USA and Canada) 1Insert the MFL Pro Suite CD-ROM into your CD-ROM drive. 2Click Online Registration to register your product.
INTRODUCTION 1 - 3 MFC-5200C control panel overview 1ON/OFF You can turn the MFC on or off. 2Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in auto dial numbers. Receive Mode Use to select how the MFC will handle incoming calls. Dial Pad Use this to dial telephone and fax numbers and as a keyboard for entering information into the MFC. The # key lets you switch the dialing type during a telephone call from Tone to Pulse Search/Speed Dial Lets you look up numbers that are stored in the dialing memory. It also lets you dial stored numbers by pressing # and a two-digit number.Fax Resolution Sets the resolution when you send a fax. Fax Start Starts an operation, such as sending a fax. Hook Lets you dial numbers without picking up the handset. 3Stop/Exit Stops a fax, cancels an operation or exits from the Menu. 3 1 9876 4 25
1 - 4 INTRODUCTION 4Navigation keys: Menu/Set Lets you access the Menu to program and store your settings in the MFC. or Press to scroll forward or backward to a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers. or Volume Press to scroll through the menus and options. When using the speaker or ring, you can press these keys to adjust the volume. 5Copy keys (Temporary settings): Quality Use this key to temporarily change the quality for Copying. Quality indicator lights These lights show the copy quality you selected with the Quality key. Enlarge/Reduce Lets you enlarge or reduce copies depending on the ratio you select.Black Copy Makes a black-and-white copy. Color Copy Makes a full-color copy. 6Options You can quickly and easily select temporary settings for copying or PhotoCapture Center ™. 7Color Print key: Ink Lets you clean the print heads, replace an ink cartridge and check the available ink volume. 8Scan key: Scan to Lets you scan the next original and select the destination in your computer. (Such as a Word processing, graphics or E-mail application, Media card or on a Network.) 9Liquid Crystal Display (LCD) Displays messages on the screen to help you set up and use your MFC.
INTRODUCTION 1 - 5 Turning the MFC on and off When the MFC is idle, you can turn it on and off by pressing the ON/OFF key. In OFF mode, the MFC will send delayed faxes that have been set up and can still receive faxes in FAX ONLY mode. You can even retrieve faxes using remote retrieval if you are away from your MFC. If you want to do other operations, you must turn the machine back on. Turning the MFC off Press and hold down the ON/OFF key until the LCD shows: The LCD and scanner light will go off. Turning the MFC on Press and hold down the ON/OFF key until the LCD shows: The LCD will show the date and time (standby mode). Even if you turned the MFC off, it will periodically clean the print head to preserve print quality. If you unplug the AC power cord, no MFC operations will be available. SHUTTING DOWN PLAIN 01 PLEASE WAIT
1 - 6 INTRODUCTION About fax machines If you’ve never used an MFC before, it might seem a little mysterious. But you’ll soon recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom features Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you will install your new MFC, there is a strong possibility that Voice Mail and the MFC may conflict with each other while receiving incoming calls. Why should there be problems? Since both the MFC and Voice Mail will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will stop your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered. How can you avoid possible problems? A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line. Many people with Voice Mail choose this service, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please see Distinctive Ring on page 5-9. Another way to avoid possible problems is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work with an answering machine or TAD (telephone answering device). (See Connecting an External Telephone Answering Device (TAD) on page 1-8.)
INTRODUCTION 1 - 7 Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start, and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message. The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your MFC will continue to send the “chirps” for about 40 seconds, and the LCD continues to show RECEIVING. To cancel the receiving mode. Press Stop/Exit. The fax ’handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible. When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered. Pay special attention to the directions for connecting a TAD in this chapter. (See Connecting an External Telephone Answering Device (TAD) on page 1-8.)