Brother Mfc 5200c Multifunction Owners Manual

							5 - 4 SETUP RECEIVE
Easy Receive 
When you use this feature, you don’t have to press Fax Start when you 
answer a fax call. Selecting 
ON allows the MFC to receive fax calls 
automatically, even if you lift the handset of an extension or external 
phone. When you see 
RECEIVING on the LCD or when you hear “chirps” 
through the handset of an extension phone connected to another wall jack 
(phone socket), just replace the handset and your MFC will do the rest. 
Selecting 
OFF means you’ll have to activate the MFC yourself by lifting the 
handset of an external or extension phone, and then press Fax Start on 
the MFC—OR—by pressing  5 1 if you are not at your MFC. (
See 
Operation from extension telephones
 on page 5-5.)
1Press Menu/Set, 2, 1, 3.
2Use   or   to select ON (or OFF).
Press Menu/Set.
3Press Stop/Exit.
Printing a reduced incoming fax 
(Auto Reduction)
You can reduce the size of all incoming faxes to a fixed percentage, 
regardless of the size of the paper in your MFC. ON lets your MFC 
choose the level of reduction for you.
1Press Menu/Set, 2, 1, 5. 
2Use   or   to select ON (or 
OFF). 
Press Menu/Set.
3Press Stop/Exit.
If this feature is set to ON, but your MFC doesn’t connect a fax 
call when you lift a phone handset, press the Fax Receive code 
 5 1.
If you send faxes from a computer on the same phone line and 
the MFC intercepts them, set Easy Receive to OFF.
If incoming faxes show that the left and right margins have been 
cut off, make sure this Auto Reduction feature is 
ON.
SETUP RECEIVE
3.EASY RECEIVE
SETUP RECEIVE
5.AUTO REDUCTION 
						

							SETUP RECEIVE 5 - 5
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension or external telephone in the 
EXT. jack, you can make your MFC take the call by using the Fax 
Receive Code. When you press the Fax Receive Code  5 1, the 
MFC starts to receive a fax. 
(See Easy Receive on page 5-4.)
If the MFC answers a voice call and pseudo/double-rings for you to 
take over, use the Telephone Answer Code # 5 1 to take the call at 
an extension phone. (See Setting the F/T Ring Time (FAX/TEL mode 
only) on page 5-3.) 
If you answer a call at an extension or external phone and no one is 
on the line, you should assume that you’re receiving a fax. At an 
extension phone, press  5 1, wait for fax-receiving tones (chirps), 
and then hang up. At an external phone, press  5 1 and wait for 
the phone to be disconnected before you hang up (the LCD shows 
RECEIVING). Your caller will have to press Fax Start to send the fax. 
For FAX/TEL mode only
When the MFC is in FAX/TEL mode, it will use the F/T Ring Time 
(pseudo/double-ringing) to alert you to pick up a voice call. If you’re 
at the machine, you can lift the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during 
the F/T Ring Time and then press # 5 1 between the double rings. If 
no one is on the line, or if someone wants to send you a fax, send the 
call back to the machine by pressing  5 1.
Using a cordless external handset
If your cordless telephone is connected to the EXT. jack of the fax 
machine and you typically carry the cordless handset elsewhere, it is 
easier to answer calls during the Ring Delay. If you let the fax 
machine answer first, you will have to answer using the cordless and 
then go to the fax machine so you can press Hook to transfer the call 
to the cordless handset. 
						

							5 - 6 SETUP RECEIVE
Changing the remote codes 
Remote Codes might not work with some telephone systems. The 
preset Fax Receive Code is   51. The preset Telephone Answer 
Code is # 51.
1Press Menu/Set, 2, 1, 4.
2Press  or  to select ON (or OFF).
Press Menu/Set.
3If you want to, enter a new Fax Receive Code.
Press Menu/Set.
4If you want to, enter a new Telephone Answer Code.
Press Menu/Set.
5Press Stop/Exit.
Printing a fax from the memory
If you set Fax Storage to ON for Remote Retrieval, you can still print 
a fax from the memory when you are at your MFC. (See Setting Fax 
Storage on page 8-3.)
1Press Menu/Set, 2, 5, 4.
2Press Fax Start.
3After printing has finished.
Press Stop/Exit.
If you are always disconnected when accessing your external 
TAD remotely, try changing the Fax Receive Code and 
Telephone Answer Code to another three-digit code (such as # 
# #).
SETUP RECEIVE
4.REMOTE CODE
REMOTE FAX OPT
4.PRINT FAX 
						

							SETUP RECEIVE 5 - 7
Polling
Polling is the process of retrieving faxes from another fax machine. 
You can use your MFC to ’poll’ other machines, or you can have 
someone poll your MFC. 
Everyone who is involved in Polling needs to set up their fax 
machines for Polling. When someone polls your MFC to receive a 
fax, they pay for the call. If you poll someone’s fax machine to receive 
a fax, you pay for the call.
Setting up Polling Receive
Polling Receive is when you call another fax machine to receive a fax 
from it.
1Press Menu/Set, 2, 1, 6. 
2Press   or   to select ON (or 
OFF).
Press Menu/Set.
3Enter the fax number you are polling.
4Press Fax Start. 
The LCD shows 
DIALING.
Setting up Sequential Polling Receive
Your MFC can ask for faxes from several fax units in a single 
operation (Sequential Polling Receive). Afterwards, a Sequential 
Polling Report will be printed.
1Press Menu/Set, 2, 1, 6.
2Press   or   to select ON.
Press Menu/Set.
3Enter the fax machines you want to poll using Speed Dial, a 
Group or the dial pad. You must press Menu/Set between each 
fax number.
4Press Fax Start. 
Your MFC will poll each number or Group number in turn to 
receive a fax. 
Some fax machines do not respond to the Polling feature.
SETUP RECEIVE
6.POLLING RX
SETUP RECEIVE
6.POLLING RX 
						

							5 - 8 SETUP RECEIVE
Canceling a scheduled job
You can cancel tasks you’ve scheduled, such as a Delayed Fax or 
Polling Transmit. (See Canceling a job in the memory on page 6-10.)
1Press Menu/Set, 2, 6. 
Any jobs that are waiting will appear on the LCD. If no job is 
waiting, the LCD shows 
NO JOB WAITING.
2If you have more than two jobs 
waiting, press   or   to select 
the job you want to cancel. Press 
Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel.
—OR—
Press 2 to exit without canceling.
To cancel another job, go to Step 2.
4Press Stop/Exit.
FAX
6.REMAINING JOBS 
						

							SETUP RECEIVE 5 - 9
Telephone services
Your MFC supports the Distinctive Ring telephone service that some 
telephone companies offer.
Distinctive Ring
Brother uses the term ’Distinctive Ring’ but different telephone 
companies have other names for this service such as SmartRing, 
RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
What does your telephone company’s ’Distinctive Ring’ do?
Your telephone company’s Distinctive Ring service allows you to 
have more than one number on the same phone line. If you need 
more than one phone number, it is a cheaper way of paying for 
an extra line. Each phone number has its own distinctive ring 
pattern, so you will know which phone number is ringing. This is one 
way you can have a separate phone number for your MFC.
What does Brother’s ’Distinctive Ring’ do?
The Brother machine has a Distinctive Ring feature that allows you 
to use your MFC to take full advantage of the telephone company’s 
Distinctive Ring service. The new phone number on your line can just 
receive faxes.
If you have Voice Mail, Call Waiting, Caller ID, Call 
Waiting/Caller ID, RingMaster, an answering service, an alarm 
system or other custom features on your telephone line, it may 
affect the way your MFC works. (See Custom features on a 
single line on page 21-8.)
If you have Voice Mail on your phone line, please read the 
following carefully.
Please call your telephone company for availability and rates.
You must pay for your telephone company’s Distinctive Ring 
service before you program the MFC to work with it. 
						

							5 - 10 SETUP RECEIVE
Do you have Voice Mail?
If you have Voice Mail on the phone line you will install your new MFC 
on, there is a strong possibility that Voice Mail and the MFC will 
conflict with each other while receiving incoming calls. However, 
this Distinctive Ring feature allows you to use more than one 
number on your line, so both Voice Mail and the MFC can work 
together without any problems. If each one has a separate phone 
number, neither will interfere with the other’s operations.
If you decide to get the Distinctive Ring service from the telephone 
company, you will need to follow the directions below to ’register’ the 
new Distinctive Ring pattern they give you. This is so your MFC can 
recognize its incoming calls.
Before you choose the ring pattern to register
You can only register one Distinctive Ring pattern with the MFC. 
Some ring patterns cannot be registered. The ring patterns below are 
supported by your Brother MFC. Register the one your telephone 
company gives you.
You can change or cancel the Distinctive Ring pattern at any 
time. You can switch it off temporarily, and turn it back on later. 
When you get a new fax number, make sure you reset this 
feature.
Ring 
Pattern
Rings
1 long-long
2 short-long-short
3 short-short-long
4 very long (normal pattern)
If the ring pattern you received is not on this chart, please call 
your telephone company and ask for one that is shown. 
						

							SETUP RECEIVE 5 - 11

The MFC will only answer calls to its registered number.

The first two rings are silent on the fax machine. This is because 
the fax must «listen» to the ring pattern (to compare it to the 
pattern that was ’registered’). (Other telephones on the same line 
will ring.)

If you program the MFC properly, it will recognize the registered 
ring pattern of the ’fax number’ within 2 ring patterns and then 
answer with a fax tone. When the ’voice number’ is called, the 
MFC will not answer.
Very important
When you set the Distinctive Ring feature to ON, the receive mode 
is set to 
MANUAL automatically. MANUAL mode will never pick up a 
call by itself since it is . You can not change the receive 
mode to the other mode while the Distinctive Ring is set to on.
Registering the Distinctive Ring pattern
1Set the MFC to MANUAL mode.
2Press Menu/Set, 2, 0.
3Press   or   to select SET?. 
Press Menu/Set.
4Press   or   to select the stored ring pattern you want to 
use.
Press Menu/Set.
(You will hear each pattern as you scroll through the four 
patterns. Make sure you choose the pattern that the telephone 
company gave you.)
5Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off the Distinctive Ring
1Press Menu/Set, 2, 0.
2Press   or   to select OFF. 
Press Menu/Set.
3Press Stop/Exit. 
						

							6 - 1 SETUP SEND
66Setup Send
Before you begin
Before you can begin sending faxes, make sure you read all the instructions and 
cautions listed for putting originals in the Automatic Document Feeder (ADF).
Sending faxes using multiple settings
When you send a fax you can choose any combination of these 
settings: contrast, resolution, overseas mode, delayed fax timer, 
polling transmission or real time transmission. After each setting is 
accepted, the LCD will ask if you want to enter more settings: 
Press 1 to select more settings. The LCD 
will return to the 
SETUP SEND menu.
—OR—
Press 2 if you have finished choosing 
settings and go to the next step.
Faxing from the automatic document feeder (ADF)
The ADF can hold up to 30 pages and feeds each sheet individually. 
Use standard (20 lb or 75 g/m2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
Paper: Xerox 4200 (20 lb LTR)

Make sure documents written with ink are completely dry.

Originals to be faxed must be from 5.8 to 8.5 inches wide and 5.8 
to 14 inches long.
DO NOT use paper that is curled, wrinkled, folded, ripped, 
stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric. (To fax this kind 
of original, see Faxing from the scanner glass on page 6-4.)
OTHER SETTINGS?
1.YES 2.NO 
						

							SETUP SEND 6 - 2
1Unfold the ADF 
Document 
Support.
2Unfold the ADF 
Document Output 
Support Extension.
3Fan the pages well 
and stagger them 
at an angle. Make 
sure you put the 
originals face up, 
top edge first in 
the ADF until you feel them touch the feed roller. 
4Adjust the paper guides to fit the width of your originals.
5Dial the fax number.
Press Fax Start. The MFC starts scanning the first page.
ADF Document 
Support
ADF 
Document 
Output 
Support  
Extension
ADF Document 
Output Support 
Extension
Originals are
Face Up
in the ADF