Brother Mfc 5200c Multifunction Owners Manual

							1 - 8 INTRODUCTION
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check a 
fax transmission while it is in progress. ECM transmissions are only 
possible between machines that both have this feature. If they do, 
you may send and receive fax messages that are continuously being 
checked by the machine.
Your MFC must have enough memory for this feature to work.
Connecting the MFC
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate 
telephone (or telephone answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack 
labeled EXT. on the left side of the MFC. 
Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.
Connecting an External Telephone Answering 
Device (TAD)
Sequence
You may choose to connect an answering system. However, when you 
have an 
external TAD on the same telephone line as the MFC, the 
TAD answers all calls and the MFC “listens” for fax calling (CNG) tones. 
If it hears them, the MFC takes over the call and receives the fax. If it 
doesn’t hear CNG tones, the MFC lets the TAD continue playing your 
outgoing message so your caller can leave you a voice message.
The TAD must answer within five rings (the recommended setting is 
two rings). The MFC cannot hear CNG tones until the TAD has 
answered the call, and with five rings there are only 8 to 10 seconds 
of CNG tones left for the fax “handshake”. Make sure you carefully 
follow the instructions in this manual for recording your outgoing 
message. We do not recommend using the toll saver feature on your 
external answering machine if it exceeds five rings. 
						

							INTRODUCTION 1 - 9
If you do not receive all your faxes, you must reset the setting 
on your external TAD to four rings.
If You Subscribe to your Telephone Company’s Distinctive Ring 
Service: 
You may connect an external TAD to a separate wall jack only 
if you subscribe to your telephone company’s Distinctive Ring 
service, have registered the distinctive ring pattern on your 
MFC, use that number as a fax number and set your machine’s 
Receive mode to MANUAL. The recommended setting is three 
or four rings on the external TAD when you have the telephone 
company’s Distinctive Ring Service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If your 
TAD is plugged into a wall jack, both your machine and the TAD 
will try to control the phone line. (See illustration below.)
Do not connect a TAD elsewhere on the same phone line 
(unless you have the Distinctive Ring service). 
						

							1 - 10 INTRODUCTION
Connections
The external TAD must be plugged into the back side of the MFC, 
into the jack labeled EXT. Your MFC cannot work properly if you plug 
the TAD into a wall jack (unless you are using Distinctive Ring).
1Plug the telephone line cord from the wall jack into the back side 
of the MFC, in the jack labeled LINE.
2Plug the telephone line cord from your external TAD into the 
back side of the MFC, in the jack labeled EXT. (Make sure this 
cord is connected to the TAD at the TAD’s telephone line jack, 
and not its telephone set jack.)
3Set your external TAD to four rings or less. (The MFC’s Ring 
Delay setting does not apply.)
4Record the outgoing message on your external TAD.
5Set the TAD to answer calls.
6Set the Receive Mode to EXTERNAL TAD. 
(See Choosing the Receive Mode on page 5-1.)
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up 
the ways to handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. 
(This allows your MFC time to listen for the fax CNG tones of 
automatic transmissions before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Fax Receive Code 
for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 
 51 and Start.”
We recommend beginning your OGM with an initial 5-second 
silence because the MFC cannot hear fax tones over a resonant 
or loud voice. You may try omitting this pause, but if your MFC has 
trouble receiving, then you must rerecord the OGM to include it. 
						

							INTRODUCTION 1 - 11
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines 
that pass incoming calls to each other if they are busy. The calls are usually 
passed down or “rolled over” to the next available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last 
number in the sequence, so the call cannot roll away. Do not put the 
MFC on any of the other numbers; when the other lines are busy and 
a second fax call is received, the fax call would be transferred to a 
line that does not have a fax machine. Your MFC will work best on 
a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers 
on the same wall outlet. The two phone numbers can be on separate jacks 
(RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an 
RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and 
both may contain four wires (black, red, green, yellow). To test the type of jack, 
plug in a two-line phone and see if it can access both lines. If it can, you must 
separate the line for your MFC. (See Easy Receive on page 5-4.)
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may 
require assistance from the telephone company. You can change the wall 
outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 
wall outlet installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a 
triplex adapter into an RJ14 outlet. It separates the wires into two 
separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 
and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex 
adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter.
RJ14
RJ11
Triplex Adapter
RJ14 
						

							1 - 12 INTRODUCTION
Installing MFC, External Two-Line TAD and Two-Line 
Telephone
When you are installing an external two-line telephone answering 
device (TAD) and a two-line telephone, your MFC must be isolated 
on one line at both the wall jack and at the TAD. The most common 
connection is to put the MFC on Line 2, which is explained in the 
following steps. The back of the two-line TAD must have two 
telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. 
You will need at least three telephone line cords, the one that came 
with your MFC and two for your external two-line TAD. You will need 
a fourth line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your 
MFC.
2Plug one end of the telephone line cord for your MFC into the L2 
jack of the triplex adapter. Plug the other end into the LINE jack 
on the left side of the MFC.
3Plug one end of the first telephone line cord for your TAD into 
the L1 jack of the triplex adapter. Plug the other end into the L1 
or L1/L2 jack of the two-line TAD. 
4Plug one end of the second telephone line cord for your TAD 
into the L2 jack of the two-line TAD. Plug the other end into the 
EXT. jack on the left side of the MFC.
You can keep two-line telephones on other wall outlets as always. 
There are two ways to add a two-line telephone to the MFC’s wall 
outlet. You can plug the telephone line cord from the two-line 
telephone into the L1+L2 jack of the triplex adapter. Or, you can plug 
the two-line telephone into the TEL jack of the two-line TAD.
Triplex Adapter
Tow Line Phone
External Two Line TAD Fax Machine 
						

							INTRODUCTION 1 - 13
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often 
relatively simple to connect the machine to a key system or a PBX 
(Private Branch Exchange), we suggest that you contact the 
company that installed your telephone system and ask them to 
connect the MFC for you. It is advisable to have a separate line for 
the MFC. You can then leave the MFC in FAX mode to receive faxes 
any time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer 
to connect the unit to the last line on the system. This prevents the 
unit from being activated each time a telephone call is received.
If you are Installing the MFC to Work with a PBX
1It is not guaranteed that the unit will operate correctly under all 
circumstances with a PBX. Any cases of difficulty should be 
reported first to the company that handles your PBX.
2If all incoming calls will be answered by a switchboard operator, 
it is recommended that the Receive Mode be set to MANUAL. 
All incoming calls should initially be regarded as telephone calls.
3The MFC may be used with either pulse or tone dialing 
telephone service.
Custom Features on Your Phone Line
If you have Voice Mail, Call Waiting, Caller ID, Caller Waiting/Caller 
ID, RingMaster, an answering service, an alarm system or other 
custom feature on one phone line it may create a problem with the 
operation of your MFC. (See Custom features on a single line, page 
21-8.)
As with all fax units, this machine must be connected to a two 
wire system. If your line has more than two wires, proper 
connection of the MFC cannot be made. 
						

							2 - 1 PAPER
22Paper
About paper
The print quality of your document can be affected by the kind of 
paper you use in the machine. 
To ensure the best print quality for the settings you’ve chosen, 
always set the Paper Type to match the type of paper you load. 
You can use plain paper, inkjet paper (coated paper), glossy paper, 
transparencies and envelopes. 
We recommend testing various paper types before purchasing large 
quantities.
For best results, use the recommended paper.
Handling and using special paper

Store paper in its original packaging, and keep it sealed. Keep the 
paper flat and away from moisture, direct sunlight and heat.

The coated side of glossy paper is shiny. Avoid touching the 
shiny (coated) side. Load glossy paper with the shiny side facing 
up toward you.

Avoid touching either side of transparencies, because they 
absorb water and perspiration easily, and this may cause 
decreased output quality. Transparencies designed for laser 
printers/copiers may stain your next document. Use only 
recommended transparencies.
When you print on inkjet paper (coated paper), transparencies 
and glossy paper, be sure to select the proper media in the 
“Quality/Color” tab in the printer driver.
Also avoid stacking by removing each page after it exits the 
machine to avoid smudging. 
						

							PAPER 2 - 2
Recommended paper
Plain Paper: Xerox 4200
Inkjet Paper: KODAK
® Premium Inkjet Paper (Matte)
Glossy Paper: JETPRINT PHOTO
®
Graphic image paper - Gloss Finish
Transparencies: 3M Transparency Film (CG3410)
Paper capacity of the Paper Tray 
The output quality depends on the paper type and paper brand. 
Visit us at http://solutions.brother.com
 and check the latest 
recommendations for paper that can be used with the
MFC-5200C.
Paper Type Paper Size Number of sheets
Plain Paper
(Cut Sheet)Letter, Executive 100 of 20 lb
(80 g/m
2)
Legal 50 of 20 lb
(80 g/m
2)
Inkjet Paper Letter 20
Glossy Paper Letter 20
Transparencies Letter 10
Envelopes DL, COM-10, C5,
Monarch10
Postcard 4 
× 6 30
Index Card 5 
× 8 30 
						

							2 - 3 PAPER
Paper specifications for the Paper Tray 
Paper specifications for the manual feed slot
Cut Sheet Paper 
WeightPlain Paper / Inkjet Paper:
17 to 32 lb (64 to 120 g/m2)
Glossy Paper: Up to 40 lb (150 g/m2)
Post card: Up to 45 lb (170 g/m2)
Index card: Up to 32 lb (120 g/m2)
Thickness Plain Paper / Inkjet Paper: 
0.003 to 0.006 in. (0.08 to 0.15 mm)
Glossy Paper: Up to 0.007 in. (0.18 mm)
Envelopes: Up to 0.02 in. (0.52mm)
Post card: Up to 0.009 in. (0.23 mm)
Index card: Up to 0.006 in. (0.15 mm)
Paper Tray Up to 0.39 in. (10 mm)
Up to 100 sheets of 20 lb (80 g/m
2)
Output Paper 
SupportUp to 50 sheets of 20 lb (80 g/m
2)
(Transparencies and glossy paper must be 
picked up from the output paper support one 
page at a time to avoid smudging.)
Paper Width 3.5 to 8.5 in. (89 to 216 mm)
Paper Length 4 to 14 in. (101 to 356 mm)
Paper Thickness 0.005 to 0.01 in. (0.12 to 0.25 mm)
Post card:0.009 to 0.018 in.
(0.23 to 0.45 mm)
You have to remove paper from the paper tray and load one 
sheet at a time. 
						

							PAPER 2 - 4

that are damaged, curled, wrinkled, or irregularly shaped 

that are extremely shiny or highly textured

that were previously printed by a laser printer

that cannot be arranged uniformly when stacked

that are made with a short grain

that are of a baggy construction 

that are embossed (have raised writing on them)

that have clasps on them

that are not sharply creased

that are preprinted on the inside
Do not use paper or envelopes:
Do not use envelopes: