Brother Mfc 5200c Multifunction Owners Manual

							4 - 1 INITIAL SETUP
44Initial setup
Getting started
Setting the Paper Type
Set the MFC for the type of paper you are using.
1Press Menu/Set, 1, 1.
2Press   or   to select PLAIN, 
INK JET, GLOSSY or TRNSPARENCY.
Press Menu/Set.
3If you selected GLOSSY,   or   press to select
GLOSSY:4-COLOR or GLOSSY:3-COLOR. 
Press Menu/Set.
4Press Stop/Exit.
The print quality of black ink varies depending on the kind of 
glossy paper you are using. Black ink is used when you select 
GLOSSY:4-COLOR. If the glossy paper you are using repels the 
black ink, select 
GLOSSY:3-COLOR, which simulates black ink 
by combining the three ink colors.
The MFC ejects paper with printed surfaces face up onto the paper 
tray in the front of the MFC. When you use transparencies, remove 
each sheet immediately to prevent smudging or paper jams.
GENERAL SETUP
1.PAPER TYPE 
						

							INITIAL SETUP 4 - 2
Setting the Paper Size
You can use two sizes of paper for printing your faxes and copies-
letter and legal. When you change the type of paper you load in the 
MFC, you will need to change the setting for Paper Size at the same 
time so your MFC can fit an incoming fax on the page. 
1Press Menu/Set, 1, 2. 
2Press  or  to select LETTER 
or 
LEGAL. 
Press Menu/Set.
3Press Stop/Exit.
Setting the Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
If there is a power failure, you may have to reset the date and time. 
All other settings will not be affected.
1Press Menu/Set, 1, 3.
2Enter the last two digits of the year. 
Press Menu/Set.
3Enter two digits for the month. 
Press Menu/Set. 
(For example, enter 09 for 
September, or 10 for October.)
4Enter two digits for the day. 
Press Menu/Set. 
(For example, enter 06).
5Enter the time in 24-Hour format. 
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
6Press Stop/Exit. 
The LCD now shows the date and time you set whenever the 
MFC is in Standby mode.
For the next copy and PhotoCapture Center™ only, you can change the paper 
size to post card size (4 
× 6). 
See Paper Size on page 10-10 and see Paper and Print Size on page 11-9.
GENERAL SETUP
2.PAPER SIZE
GENERAL SETUP
3.DATE/TIME
DATE/TIME
YEAR:XX
DATE/TIME
MONTH:XX
DATE/TIME
DAY:XX
DATE/TIME
TIME:XX:XX 
						

							4 - 3 INITIAL SETUP
Setting the Station ID
You should store your name or company name and fax and 
telephone number to be printed on all fax pages that you send.
1Press Menu/Set, 1, 4.
2Enter your fax number (up to 20 digits). 
Press Menu/Set. 
You must enter a fax number to 
continue (up to 20 digits).
3Enter your telephone number 
(up to 20 digits). 
Press Menu/Set. 
(If your telephone number and fax number are the same, enter 
the same number again.)
4Use the dial pad to enter your name 
(up to 20 characters). 
Press Menu/Set. 
(See Entering text on page 4-4.)
5Press Stop/Exit. 
The LCD will show the date and time.
The telephone number you enter is only used for Cover Page 
features.
(See Composing the electronic Cover Page on page 6-11.)
If the Station ID has already been programmed, the LCD will ask 
you to press 1 to make a change or 2 to exit without changing.
GENERAL SETUP
4.STATION ID
STATION ID
FAX:
STATION ID
TEL:
STATION ID
NAME: 
						

							INITIAL SETUP 4 - 4
Entering text
When you are setting certain functions, such as the Station ID, you 
may need to type text into the MFC. Most number keys have three or 
four letters printed above them. The keys for 0, # and   do not have 
printed letters because they are used for special characters.
By pressing the appropriate number key repeatedly, you can access 
the character you want.
Inserting spaces
To enter a space,   press once between numbers and twice 
between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press   to move 
the cursor after the last correct letter. Then press Stop/Exit. All the letters 
above and to the right of the cursor will be deleted. Re-enter the correct 
characters. You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the 
previous character, press   to move the cursor to the right.
Special characters and symbols 
Press  , # or 0, and then press  or  to move the cursor under the 
special character or symbol you want. Then press Menu/Set to select it.
Press Keyone timetwo timesthree timesfour times
2ABC2
3DEF 3
4GH I 4
5JKL5
6MNO 6
7PQRS
8TUV 8
9WX Y Z
Press * for (space) !  # $ % & ’ ( ) * + , - . /
Press # for : ; < = > ? @ [ ] ^ _
Press 0 forÉ À È Ê Î Ç Ë Ö 0 
						

							4 - 5 INITIAL SETUP
Setting the Ring Volume
1Press Menu/Set, 1, 5, 1.
2Press   or   to select 
(OFF, LOW, MED, or HIGH). 
Press Menu/Set.
3Press Stop/Exit. 
—OR—
You can adjust the ring volume when your MFC is idle (not being 
used). You can turn the ring OFF or you can select the ring volume 
level. 
Press   or   to adjust the volume level. Every time you press a 
key, the MFC will ring so you can hear the active setting as the LCD 
shows it. The volume changes with each key press. The new setting 
will stay until you change it again.
If you do not enter a fax number, you cannot enter any more 
information.
NOTICE
The Telephone Consumer Protection Act of 1991 
makes it unlawful for any person to use a computer or 
electronic device to send any message via a telephone 
fax machine unless such messages clearly contain, in 
a margin at the top or bottom of each transmitted page, 
or on the first page of the transmission, the date and 
time it is sent and an identification of the business or 
other entity or other individual sending the message 
and the telephone number of the sending machines or 
such business, other entity or individual. 
In order to program this information into your fax 
machine, complete the steps described on page 4-3.
VOLUME
1.RING 
						

							INITIAL SETUP 4 - 6
Setting the Beeper Volume
You can set the beeper volume to LOW, MED, HIGH or OFF. The 
default (original) setting is LOW. When the beeper is on, the MFC 
beeps every time you press a key or make a mistake and when a fax 
is being sent or received.
1Press Menu/Set, 1, 5, 2.
2Press   or   to select your option.
3When the LCD shows the option you want.
Press Menu/Set.
4Press Stop/Exit.
Setting the Speaker Volume
You can set the volume of the MFC’s one-way speaker.
1Press Menu/Set, 1, 5, 3.
2Press  or  to select 
(
OFF, LOW, MED, or HIGH).
Press Menu/Set.
3Press Stop/Exit. 
—OR—
If you are using Hook, you can adjust the speaker volume while you 
are dialing. The default setting is the lowest volume.
Press
  or  to adjust the volume level.
(Every time you press a key, the volume changes as the LCD shows 
the active setting. The new setting will stay until you change it again.) 
VOLUME
2.BEEPER
VOLUME
3.SPEAKER 
						

							4 - 7 INITIAL SETUP
Turning on Automatic Daylight Savings Time
You can set the MFC to change automatically for Daylight Savings 
Time. It will reset itself forward one hour in the Spring and backward 
one hour in the Fall.
1Press Menu/Set, 1, 6.
2Press   or   to select ON (or OFF). 
Press Menu/Set.
3Press Stop/Exit.
Setting Tone or Pulse dialing mode 
Your MFC comes set for Tone dialing service (multi-frequency). If 
you have Pulse dialing service (rotary), you need to change the 
dialing mode.
1Press Menu/Set, 1, 7.
2Press  or  to select PULSE 
(or 
TONE). 
Press Menu/Set.
3Press Stop/Exit.
Memory Storage
If there is a power failure, you will not lose your menu settings 
because they are stored permanently. Temporary settings (such as 
Contrast, Overseas Mode, and so on) will be lost. You may also have 
to reset the date and time.
GENERAL SETUP
6.AUTO DAYLIGHT
GENERAL SETUP
7.TONE/PULSE 
						

							SETUP RECEIVE   5 - 1
55Setup Receive
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your MFC. You can 
choose the mode that best suits your needs by pressing Receive 
Mode repeatedly. 
* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. 
If you have extension phones on the line, keep the Ring Delay set to 
4 rings.
LCDHow it worksWhen to use it
FAX ONLY
(automatic receive)The MFC 
automatically 
answers every call as 
a fax.For dedicated fax lines.
FAX/TEL*
(fax and telephone)
(with an External or 
Extension 
Telephone)The MFC controls the 
line and automatically 
answers every call. If 
the call is a fax it will 
receive the fax. If the 
call is not a fax it will 
ring (pseudo/double 
ring) for you to pick up 
the call.Use this mode if you expect to receive lots of 
fax messages and few telephone calls. You 
cannot have an answering machine on the 
same line, even if it is on a separate wall jack 
(phone socket) on the same line. You cannot 
use the telephone company’s Voice Mail in 
this mode.
EXTERNAL TAD
(with an External 
Answering 
Machine)The external 
answering machine 
(TAD) automatically 
answers every call. 
Voice messages are 
stored on the external 
TAD. Fax messages 
are printed.Use this mode if you have an external 
answering machine on your phone line.
The TAD setting works only with an external 
answering machine. Ring Delay and F/T 
Ring Time do not work in this setting.
MANUAL
(manual receive)
(with an External or 
Extension 
Telephone)You control the phone 
line and must answer 
every call yourself.Use this mode when you are using a 
computer modem on the same line or if you 
don’t receive many [BP1] fax messages.
If you hear fax tones, wait until the machine 
takes over the call, then hang up. (See Easy 
Receive on page 5-4.)  
						

							5 - 2 SETUP RECEIVE
To select or change your Receive Mode 
Press Receive Mode repeatedly until 
your new selection appears. After three 
seconds the LCD shows the date and 
time, along with your new Receive Mode. 
Setting the Ring Delay 
The Ring Delay sets the number of times the MFC rings before it 
answers. If you have extension phones on the same line as the MFC 
or subscribe to the telephone company’s Distinctive Ring service, 
keep the Ring Delay setting of 4. 
(See Easy Receive on page 5-4 and Operation from extension 
telephones on page 5-5.)
1Press Menu/Set, 2, 1, 1.
2Press   or   to select how 
many times the line rings before the 
MFC answers (00-04).
Press Menu/Set.
(If you select 00, the line won’t ring at all.)
3Press Stop/Exit.
If you are changing the Receive Mode while in another 
operation, the LCD will return to that operation.
RECEIVE MODE
FAX/TEL?
Current Receive Mode
FAX : FAX ONLY
F/T : FAX/TEL
TAD : EXTERNAL TAD
MNL : MANUAL
SETUP RECEIVE
1.RING DELAY 
						

							SETUP RECEIVE 5 - 3
Setting the F/T Ring Time (FAX/TEL mode only)
If you set the Receive Mode to FAX/TEL, you’ll need to decide how 
long the MFC will signal you with its special pseudo/double-ring when 
you have a voice call. (If it’s a fax call, the machine prints the fax.) This 
ringing happens after the initial ringing from the phone company. Only 
the fax machine rings (for 20, 30, 40 or 70 seconds) and no other 
phones on the same line will ring with the special pseudo/double-ring. 
However, you can answer the call on any extension phone (in a 
separate wall jack/phone socket) on the same line as the MFC. (See 
Operation from extension telephones on page 5-5.)
1Press Menu/Set, 2, 1, 2.
2Press   or   to select how long 
the MFC will ring to alert you that you 
have a voice call.
Press Menu/Set. 
3Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing, 
the machine will continue to ring for the set time.
SETUP RECEIVE
2.F/T RING TIME