Brother Mfc 5200c Multifunction Owners Manual

							7 - 7 AUTO DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause to insert a 3.5-second pause between numbers. 
If you are dialing overseas, you can press Redial/Pause as many 
times as needed to increase the length of the pause. 
Fax Redial
If you’re sending a fax manually and the line is busy, press 
Redial/Pause to try again. Anytime you want to make a second call 
to the last number you dialed, press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC 
will automatically redial one time five minutes after the transmission.
Tone or Pulse 
If you have a Pulse dialing service, but need to send Tone signals 
(for example, for telephone banking), follow the instructions below. If 
you have Touch Tone service, you will not need this feature to send 
tone signals.
1Lift the handset of an external phone.
2Press #. Any digits dialed after this will send tone signals.
3When you hang up, the MFC will return to the Pulse dialing service. 
						

							REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)   8 - 1
8
8Remote fax options 
(Not available for color faxes)
Fax Forwarding/Paging 
Programming a Fax Forwarding number
When Fax Forwarding is set to ON, your MFC stores the received fax 
in the memory. Then it dials the fax number you’ve programmed and 
forwards the fax message.
1Press Menu/Set, 2, 5, 1.
2Press   or   until the LCD shows
FAX FORWARD?.
Press Menu/Set. 
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 
20 digits).
Press Menu/Set. 
4Press Stop/Exit.
You cannot use Paging and Fax Forwarding at the same time. 
You cannot use Paging and Fax Forwarding when Fax Storage 
is set to 
OFF.
REMOTE FAX OPT
1.FAX FWD/PAGING
FAX FWD/PAGING
FAX FORWARD?
FAX FORWARD
#:_ 
						

							8 - 2 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)
Programming your pager number
When Paging is selected, your MFC dials the pager number you’ve 
programmed, and then dials your Personal Identification Number 
(PIN). This activates your pager so you will know that you have a fax 
message in the memory.
1Press Menu/Set, 2, 5, 1.
2Press  or  until the LCD 
shows 
PAGING?.
Press Menu/Set. 
3Enter your pager phone number 
(up to 20 digits) 
Followed by # #.
Press Menu/Set. 
Do not include the area code if it is the same as that of your MFC. 
For example, press 1 8 0 0 5 5 5 1 2 3 4 # #. 
4If your pager needs a PIN, enter the 
PIN, press #, press Redial/Pause,
enter your MFC telephone number 
followed by # #.
Press Menu/Set.
(For example, press 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 
4 6 # #)
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax 
number of your MFC followed by # #.
Press Menu/Set. 
(For example, press Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #)
5Press Stop/Exit.
You cannot change a Paging number or PIN remotely.
REMOTE FAX OPT
1.FAX FWD/PAGING
FAX FWD/PAGING
PAGING?
PAGING
#:_
PIN
#:_ 
						

							REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 8 - 3
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax 
messages from another location using Fax Forwarding, Paging, or 
Remote Retrieval operations. The LCD will show when you have a 
fax stored in memory. 
1Press Menu/Set, 2, 5, 2. 
The LCD will ask you to choose a fax 
setting.
2Press  or  to select ON (or OFF).
Press Menu/Set.
3Press Stop/Exit.
If you press 1, all fax data is erased and Fax Storage is turned off.
If you press 2, faxes are not erased and Fax Storage stays on.
(See Printing a fax from the memory on page 5-6.)
Backup Print
If you’ve set FAX STORAGE to ON, your MFC automatically prints 
faxes as they are received into the memory.
This is a safety feature in case the power goes off so you won’t lose 
your messages.
If there are faxes in the memory 
when you turn Fax Storage OFF, the 
LCD will ask if you want to erase the 
faxes in the memory.
REMOTE FAX OPT
2.FAX STORAGE
ERASE ALL FAX?
1.YES 2.NO 
						

							8 - 4 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)
Changing your remote access code
Enter your Remote Access Code when the MFC picks up your call, 
so you can access features while you are away from your MFC. The 
access code is preset to 1 5 9   , but you can change it. 
1Press Menu/Set, 2, 5, 3.
2Enter a three-digit number from 
000 to 999.
Press Menu/Set. (The “” cannot be changed).
3Press Stop/Exit.
Remote retrieval
You can call your MFC from any fax machine using touch tone, then use the Remote 
Access Code and other key presses to retrieve fax messages. Cut out the Remote 
Retrieval Access Card on the last page and keep it in your wallet to help you.
Using your remote access code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your MFC answers, immediately enter your Remote Access Code (159   ).
3The MFC signals the kinds of messages it has received:
1 long beep 
— Fax message(s)
No beeps 
— No messages
4The MFC gives you two short beeps, which tells you to enter a command. The 
MFC will hang up if you wait longer than 30 seconds to enter a command. The 
MFC will beep three times, if you enter an invalid command.
5Press 90 to reset the MFC when you’ve finished.
6Hang up.
Do not use the same digits that appear in your Fax Receive 
Code or Telephone Answer Code. See Operation from 
extension telephones on page 5-5.)
If your MFC is set to MANUAL mode and you want to use the remote retrieval 
features, you can access your machine by waiting about 2 minutes after it 
starts ringing, and then entering the Remote Access Code within 30 seconds.
REMOTE FAX OPT
3.REMOTE ACCESS 
						

							REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 8 - 5
Remote commands
Follow the commands below to access features when you are away 
from the machine. When you call the MFC and enter your Remote 
Access Code (159   ), the system will give you two short beeps and 
you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding 
or Paging settings
1 OFF If you hear one long beep, the change has 
been accepted. If you hear three short 
beeps, you cannot change it because the 
conditions have not been met. You can 
register your Fax Forwarding number by 
entering 4. Fax Forwarding number (see 
page 8-6). Once you have registered the 
number, the MFC will change to FAX 
FWD:ON mode.
2 Fax Forwarding
3 Paging
4 Fax Forwarding number
6  Fax  Storage  ON You can turn FAX STORAGE to ON or OFF.
7 Fax Storage OFF
96 Retrieve a fax
2  Retrieve  all  faxes Enter the number of a remote fax machine to 
receive stored fax message(s). (See page 
8-6.)
3 Erase faxes from the 
memoryIf you hear one long beep, you can erase fax 
messages from the memory.
97 Check the Receiving Status
1 Fax
You can check whether your MFC has received 
any faxes. If it has, you will hear one long beep. 
If it hasn’t, you will hear three short beeps.
98 Change the Receive Mode
1 EXTERNAL TAD If you hear one long beep, you can change 
the Receive Mode.
If you hear three short beeps, you cannot 
change it. 2 FAX/TEL
3 FAX ONLY
90Exit After a long beep, you can exit Remote 
Retrieval. 
						

							8 - 6 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)
Retrieving fax messages
1Dial your fax number.
2When your machine answers, immediately enter your Remote 
Retrieval Access Code (159  ).
3As soon as you hear two short beeps, use the dial pad to press 962.
4Using the dial pad, enter the number of the remote fax machine that 
you want your fax messages sent to (up to 20 digits) followed by # #.
5Hang up after you hear your MFC beep. Your MFC will call the 
other fax machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number 
from another telephone or fax machine using Touch Tone.
1Dial your fax number.
2When your machine answers, immediately enter your Remote 
Access Code (159  ).
3When you hear two short beeps, use the dial pad to press 954.
4Enter the new number of the fax machine where you want your 
fax messages sent to followed by # # (up to 20 digits).
5Hang up after you hear your MFC beep.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause.
You cannot use   and # as dial numbers. However, press # if 
you want to store a pause. 
						

							PRINTING REPORTS   9 - 1
99Printing Reports
MFC settings and activity
You need to set up the Transmission Verification Report and Activity 
Report Interval in the menu table.
Press Menu/Set, 2, 4, 1.
—OR—
Press Menu/Set, 2, 4, 2.
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. 
This report lists the time and date of transmission and whether the 
transmission was successful (OK). If you select ON or ON+IMAGE, 
the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than 
the job numbers to know which faxes you must send again. 
Selecting 
OFF+IMAGE will print a section of the fax’s first page on the 
report to help you remember.
1Press Menu/Set, 2, 4, 1.
2Press   or   to select OFF, 
OFF+IMAGE, ON or ON+IMAGE.
Press Menu/Set.
3Press Stop/Exit.
When the feature is OFF, the Report will only print it there is a 
transmission error. (NG).
SETUP REPORTS
1.TRANSMISSION
SETUP REPORTS
2.ACT.INTERVAL
ACT. INTERVAL
EVERY 50 FAXES 
						

							9 - 2 PRINTING REPORTS
Setting the Fax Activity Report Interval
You can set the MFC to print activity reports at specific intervals (every 
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to 
OFF, 
you can print the report by following the Steps on the next page.
The default setting is 
EVERY 50 FAXES.
1Press Menu/Set, 2, 4, 2.
2Press   or   to choose an 
interval. Press Menu/Set.
(If you choose 7 days, the LCD will ask 
you to choose a day on which to begin the 7-day countdown.)
3Enter the time to begin printing in 24-hour format.
Press Menu/Set. (For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the machine will print 
the Activity Report when the MFC has stored 200 jobs. Even if 
the time you selected has not passed yet, the MFC will print the 
report because the memory is full then all the reported jobs will 
be erased from the machine’s memory.
When the MFC prints the activity report at any of the intervals 
you selected, all the reported jobs will be erased from the 
machine’s memory.
SETUP REPORTS
2.ACT.INTERVAL
ACT.INTERVAL
EVERY 50 FAXES 
						

							PRINTING REPORTS 9 - 3
Printing reports
Five reports are available: 
To Print a Report
1Press Menu/Set, 6.
2Press   or   to select the report 
you want.
Press Menu/Set.
—OR—
Enter the number of the report you want to print. 
For example, press 1 to print the Help List.
Prints the Help List so you can see at-a-glance 
how to quickly program your MFC. 
Lists names and numbers stored in the Speed 
Dial memory, in numerical order. 
Lists information about the last incoming and 
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
Prints a Transmission Verification Report for your 
last transmission.
Lists settings for GENERAL SETUP, SETUP 
RECEIVE, SETUP SEND, SETUP REPORTS, 
TEL SERVICE and REMOTE FAX OPT.PRINT REPORTS
1.HELP LIST
PRINT REPORTS
2.AUTO DIAL
PRINT REPORTS
3.FAX ACTIVITY
PRINT REPORTS
4.TRANSMISSION
PRINT REPORTS
5.USER SETTINGS
SELECT ↑ ↓ & SET
6.PRINT REPORTS