Brother Mfc 5200c Multifunction Owners Manual

							15 - 16 HOW TO SCAN USING WINDOWS®
Scan to E-mail
You can either scan a black and white or color original into your E-
mail application as a file attachment. Although the Brother Control 
Center can be configured to send only black and white or color file 
attachments at one time, you can easily change this setting. 
(For details see Scan to E-mail on pages 14-10 to 14-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press the Scan to key.
3Press  or  to select SCAN TO E-MAIL.
Press Menu/Set.
The MFC will scan the original, create a file attachment, and 
launch your E-mail application, displaying the new message 
waiting to be addressed. 
Scan Image
You can scan a color picture into your graphics application for 
viewing and editing.
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press the Scan to key. 
3Press  or  to select SCAN IMAGE. 
Press Menu/Set.
Scan/OCR
If your original is text, you can have it converted by ScanSoft™ 
TextBridge® to an editable text file and then have the result displayed 
in your word processing application for viewing and editing. 
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press the Scan to key.
3Press  or  to select SCAN/OCR.
Press Menu/Set.
The MFC start the scanning process. 
						

							HOW TO SCAN USING WINDOWS® 15 - 17
Scan to Card
You can scan black and white and color originals into a media card. Black 
and white originals will be stored in TIFF file format (*.TIF). Color originals 
may be stored in PDF (*.PDF) or JPEG (*.JPG) file format. The default 
setting is 
COLOR STD and the default file format is PDF. File names 
default to the current date. For example, the fifth image scanned on July 
1, 2002 would be named 07010205.PDF. You can change the color, 
quality and file name as you want.
1Insert a SmartMedia™, CompactFlash™ or Memory Stick™ card 
into your MFC.
2Place the original face up in the ADF, or face down on the 
scanner glass.
3Press Scan to.
4Press  or  to select SCAN TO CARD.
Press Menu/Set.
5Press  or  to select START SCANNING.
Press Menu/Set. The MFC will start scanning.
—OR—
Press   or   to select CHANGE QUALITY to change the 
quality.
Press Menu/Set. Go to Step 5.
—OR—
Select CHANGE FILE NAME to change the file name. 
Press Menu/Set. Go to Step 6.
Quality Selectable File Format Default File Format
B&W STD (STANDARD)TIFF TIFF
B&W FINETIFF TIFF
COLOR STD (STANDARD)JPEG / PDF PDF*
COLOR FINEJPEG / PDF PDF*
COLOR S.FINEJPEG / PDF PDF*
You can choose the default file format in the Menu, 4, 6 for color 
files. (See Changing the default color file format on page 15-18.)
Do not take out the media card while the LED on the MFC is 
blinking to keep from damaging it. 
						

							15 - 18 HOW TO SCAN USING WINDOWS®
6Press   or   to select the quality you want.
Press Menu/Set. 
If you selected 
COLOR STD, COLOR FINE or COLOR S.FINE, 
press   or   to select the file format (
PDF or JPEG). 
Press Menu/Set.
—OR—
To start scanning, press   or   to select START 
SCANNING
.
Press Menu/Set. 
—OR—
To change the file name, go to Step 6.
7If you selected CHANGE FILE NAME, press 1 to select 1.CHANGE.
Use the dial pad to enter the file name.
Press Menu/Set. (You can only change the first 6 digits.)
Press  or  to select 
START SCANNING.
Press Menu/Set.
Changing the default color file format
1Press Menu/Set, 4, 6.
2Press  or  to select PDF or 
JPEG.
Press Menu/Set.
3Press Stop/EXIT.
If you placed the original on the 
scanner glass, when the MFC has 
finished scanning the page, the LCD 
shows:
Place the next page to be scanned, 
and then press Menu/Set.
—OR—
Press Scan to to exit.
NEXT:PRESS SET
END:PRESS SCAN
PHOTOCAPTURE
6.SCAN TO CARD 
						

							HOW TO SCAN USING WINDOWS® 15 - 19
Using ScanSoft™ PaperPort® and 
TextBridge
® OCR
ScanSoft™ PaperPort® for Brother is a document management 
application. You will use PaperPort® to view scanned documents. 
PaperPort
® has a sophisticated, yet easy-to-use, filing system that 
will help you organize your graphics and text documents. It allows 
you to combine or “stack” documents of different formats for printing, 
faxing or filing. 
ScanSoft
™ PaperPort® can be accessed through the ScanSoft™ 
PaperPort® program group. 
See On-Line Documentation for Multi-Function Link® Pro on the CD-
ROM.
The complete ScanSoft™ PaperPort® Users Guide, including 
ScanSoft™ TextBridge® OCR, is in the On-Line documentation on 
the CD-ROM. 
This chapter is only an introduction to the basic operations.
When you install Multi-Function Link
® Pro, ScanSoft™ PaperPort® for 
Brother and ScanSoft™ TextBridge® OCR are installed with it 
automatically.
If you are using Windows® XP or Windows® 2000 Professional, 
we recommend that you are logged on as an administrator. 
						

							15 - 20 HOW TO SCAN USING WINDOWS®
Viewing items
ScanSoft™ PaperPort® provides several ways to view items:
Desktop View displays a thumbnail (a small graphic that represents 
each item in a Desktop or folder).
Items in the selected folder appear on the PaperPort
® Desktop. You 
can see PaperPort® items (MAX files) and non-PaperPort® items 
(files created using other applications). 
Non-PaperPort
® items include an icon that indicates the application 
that was used to create the item; a non-PaperPort® item is represented 
by a small rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a 
PaperPort
® item by double-clicking on it. 
As long as you have the appropriate application on your computer to 
display it, you can also double-click a non-PaperPort
® item to open it.
Desktop View displays items 
as thumbnails
Page View displays each item
as a full page 
						

							HOW TO SCAN USING WINDOWS® 15 - 21
Organizing your items in folders
PaperPort® has an easy-to-use filing system for organizing your 
items. The filing system consists of folders and items that you select 
to view in Desktop View. An item can be a PaperPort
® item or a non-
PaperPort® item:

Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their items in 
Desktop View.

You can simply drag and drop an item onto a folder.
When the folder is highlighted, release the mouse button and the 
item is stored in that folder.

Folders can be “nested”—that is, stored in other folders.

When you double-click a folder, its items (both PaperPort® MAX 
files and non paperport® files) appear on the Desktop.

You can also use Windows® Explorer to manage the folders 
and items shown in Desktop View.
Quick links to other applications
ScanSoft™ PaperPort® automatically recognizes many other 
applications on your computer and creates a “working link” to them. 
The Send To Bar at the bottom of the Desktop view shows icons of 
those linked applications. 
To use a link, drag an item onto one of the icons to start the 
application represented by the icon. A typical use of the Send To Bar 
is to select an item and then fax it.
This sample Send To Bar shows several applications with links to 
PaperPort®.
If PaperPort® does not automatically recognize one of the 
applications on your computer, you can manually create a link using 
the Add to Send To Bar... command. 
(See PaperPort
® in the On-Line-Documentation on the CD-ROM for 
more information about creating new links.) 
						

							15 - 22 HOW TO SCAN USING WINDOWS®
ScanSoft™ TextBridge® OCR lets you convert 
image text in to text you can edit
ScanSoft™ TextBridge® OCR is installed automatically with 
PaperPort® when you install Multi-Function Link® Pro on your 
computer.
ScanSoft
™ PaperPort® can quickly convert the text on a ScanSoft™ 
PaperPort® item (which is really just a picture of the text) into text that 
you can edit with a word processing application.
PaperPort
® uses the optical character recognition application 
ScanSoft™ TextBridge®, which comes with PaperPort®
—OR—
PaperPort® uses your application if it is already on your computer. 
You can convert the entire item, or by using the Copy Text 
command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort
®’s 
built-in OCR application, or you can use your own OCR application.
You can Import items from other applications
In addition to scanning items, you can bring items into PaperPort® in 
a variety of ways and convert them to PaperPort® (MAX) files in 
several different ways:

Print to the Desktop View from another application, such as 
Microsoft Excel.

Import files saved in other file formats, such as Windows® Bitmap 
(BMP) or Tag Image File Format (TIFF). Software by: 
						

							HOW TO SCAN USING WINDOWS® 15 - 23
You can Export items in other formats
You can export or save PaperPort® items in several popular file 
formats, such as BMP, JPEG, TIFF, or self-viewing. 
For example, to create a file for an Internet Web site, export it as a 
JPEG file. Web pages often use JPEG files for displaying images.
Exporting an image file
1Select the Save As command from the File pull-down menu in the 
PaperPort® window. The Save ‘XXXXX’ As dialog box will be displayed.
2Select the drive and directory where you want to store the file.
3Enter the new file name and choose the file type or select a 
name from the File Name text box. (You can scroll through the 
Directories and File Name listing for prompting.)
4Select the OK button to save your file, or Cancel to return to the 
PaperPort® without saving it.
For Windows
® 95/98/98SE, and Windows NT® Workstation 4.0 and 
Windows® Me:
Select Start, Settings, Control Panel, Add/Remove Programs 
and the Install/Uninstall tab.
Select PaperPort
® 8.0 SE from the list and click the Add/Remove button.
Select Brother Extensions for Paperport and click the 
Add/Remove button.
For Windows
® 2000 Professional:
Select Start, Settings, Control Panel and Add/Remove Programs.
Select PaperPort
® 8.0 SE from the list and click the Remove button.
Select Brother Extensions for Paperport and click the 
Change/Remove button.
Select Brother Extensions for Paperport and click the 
Add/Remove button.
For Windows
® XP:
Select Start, Control Panal, Add or Remove Programs and the 
Change or Remove Programs icon.
Select PaperPort
® 8.0 SE from the list and click the Change button.
To Uninstall PaperPort® and ScanSoft™ TextBridge 
						

							16 - 1 USING REMOTE SETUP (FOR WINDOWS®)
16
16Using Remote Setup
(For Windows
®)
MFC Remote Setup
The MFC Remote Setup application lets you to set up your MFC by 
using the ease and speed of programming on your PC. When you 
access this application, the settings on your MFC will be downloaded 
to your PC and displayed on your computer screen. If you change the 
settings, you can upload them directly to the MFC.
OK button
When you click OK, the process of uploading the data to the MFC 
begins. The Remote Setup program is closed if an error message is 
displayed, enter the correct data again and then click OK.
Cancel button
The Cancel button clears your changes and exits the Remote Setup 
application without uploading any data to the MFC.
Apply button
The Apply button uploads the data to the MFC, but stays in the 
Remote Setup application so you can make more changes.
Print button
The Print button prints the selected items on the MFC. You cannot 
print the Remote Setup changes until you click the Apply button to 
upload the new data to the MFC. Then you can click the Print button 
to get an up-to-date printout. 
						

							USING REMOTE SETUP (FOR WINDOWS®) 16 - 2
Export button
Click the Export button to save your current settings to a file.
Import button
Click the Import button to read the settings from your saved file into 
the Remote Setup screen.
You can use the Export and Import buttons to save and use 
several sets of settings for your MFC.