Brother Mfc 5200c Multifunction Owners Manual

							17 - 1 USING PC-FAX (FOR WINDOWS®)
17
17Using PC-FAX 
(For Windows
®)
PC-FAX sending
The Brother PC-FAX feature lets you send a file from your PC.
You can create a file in any application on your PC, and then send it 
as a PC FAX. You can even attach a cover page note.
All you have to do is set up the receiving parties as Members or 
Groups in your PC FAX Address Book. Then you can use the Address 
Book Search feature to quickly find them to address your fax. 
Setting up user information
1From the Start menu, select Programs, Brother, Brother MFL 
Pro Suite, and then select PC-FAX Setup.
The Brother PC-FAX Setup dialog box will appear:
2You must enter this information create the Fax Header and Cover Page.
3Click OK to save the User Information

PC FAX is available in Black & White only.

If you are using Windows® XP or Windows® 2000 Professional, 
we recommend that you are logged on as an administrator.
You can access the User Information from the FAX Sending 
dialog box by clicking  .
(See Sending a file as a PC-FAX using the Facsimile style on page 17-13.) 
						

							USING PC-FAX (FOR WINDOWS®) 17 - 2
Sending setup
From the Brother PC-FAX Setup dialog box, click the Sending tab to 
display the screen below.
Outside line access
If you need to enter a number to access an outside line, enter it here. 
This is sometimes required by a local PBX telephone system (for 
example, if you must dial 9, to get an outside line in your office).
Include header
To add header information to the top of the fax pages you send, 
check the Include header box.
Address Book file
You can select more than one database file to use with the Address 
Book. To select you must enter the path and file name of the 
database file 
—OR—
Use the Browse button to find the database to select. 
						

							17 - 3 USING PC-FAX (FOR WINDOWS®)
User interface
In the Sending tab select user interface.
You can choose the Simple Style or the Facsimile Style. 
Simple style
Facsimile style 
						

							USING PC-FAX (FOR WINDOWS®) 17 - 4
Speed Dial setup
From the Brother PC-FAX Setup dialog box, click the Speed Dial 
tab. (To use this feature you must select the Facsimile Style user 
interface.)
You can register any Member or Group on each of the ten Speed Dial 
buttons. 
To register an address in a Speed Dial button:
1Click the Speed Dial button you want to program.
2Click the Member or Group you want to store on the Speed Dial 
button.
3Click Add >> to save it.
To clear a Speed Dial button:
1Click the Speed Dial button you want to clear.
2Click Clear to erase it. 
						

							17 - 5 USING PC-FAX (FOR WINDOWS®)
The Address Book
From the Start menu, select Programs, Brother, Brother MFL Pro 
Suite, and then click Address Book.
The Brother Address Book dialog box will appear: 
						

							USING PC-FAX (FOR WINDOWS®) 17 - 6
Setting up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete 
stored information of Members and Groups. 
1In the Address Book dialog box, click the icon to add a 
Member. 
The Brother Address Book Member Setup dialog box will 
appear:
2In the Member Setup dialog box, type the Member’s information. 
Name and Fax are required fields. Click OK to save the 
information. 
						

							17 - 7 USING PC-FAX (FOR WINDOWS®)
Setting up a Group for Broadcasting
If you often send the same PC-FAX to several Members, you can 
combine them in a Group. 
1In the Brother Address Book dialog box, click the icon to 
create a Group.
The Group Setup dialog box appears:
2Type the name of the new Group in the Group Name field.
3In the Available Names box, select each Member to be 
included in the Group, and then click Add >>.
Members you add to the Group will be added to the Group 
Members box. 
4After all the members you want have been added, click OK. 
						

							USING PC-FAX (FOR WINDOWS®) 17 - 8
Editing Member information
1Select the Member or Group you want to edit.
2Click the edit   icon.
3Change the Member or Group information.
4Click OK to save your changes.
Deleting a Member or Group
1Select the Member or Group you want to delete.
2Click the delete   icon.
3When the Delete OK? dialog box appears, click OK. 
						

							17 - 9 USING PC-FAX (FOR WINDOWS®)
Exporting the Address Book
You can export the whole Address Book to an ASCII text file (*.csv). 
Or if you wish, you can select and create a Vcard that will be attached 
to that Member’s outgoing e-mail. (A Vcard is an electronic business 
card that contains the sender’s contact information.)
To export the whole current Address book:
1From the Address Book select File, point to Export, and then 
click Text
—OR—
Click Vcard and go to Step 5.
2From the Available Items column, select the data fields you 
wish to Export and then click Add >>.
3If you are exporting to an ASCII file, select the Divide Character 
- Tab or Comma. This selects between a Tab or Comma to 
separate the data fields.
4Select OK to save the data.
If you are creating a Vcard, you must first select the member.
If you select Vcard in Step 1, Save as type: will be Vcard (*.vcf).
Select the items in the order you want them listed. 
						

							USING PC-FAX (FOR WINDOWS®) 17 - 10
5Type the name of the file, and then select Save.