Xerox Phaser 6140DN User Manual

							Printing
Phaser 6140 Color Laser Printer
User Guide81
4. In the application you are using to print from, open the Print dialog box and select the 
Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use 
either one).
5. Click the Properties button.
6. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the paper size.
b. From the Paper Type list, select Glossy Paper.
c. From the Paper Tray list, select Tray  1.
7. Select any other desired settings, such as page orientation, and then click OK.
8. In the Print dialog box, click OK (or Print) to start printing.
Printing on Glossy Paper from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the sheet and then open the printer’s output 
tray. For details, see Loading Paper in the Manual Feed Slot on page 57.
2. With the top of the sheet toward the printer, slowly insert one sheet into the manual feel slot until 
it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper 
guides to fit the sheet.
3. In the application you are using to print from, open the Print dialog box and select the 
Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use 
either one).
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the glossy paper.
b. From the Paper Type list, select Glossy Paper (or Thick Glossy Paper if you are using thick 
glossy).
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 82
Printing on Card Stock
This section includes:
•Card Stock Printing Guidelines on page 82
•Printing on Card Stock from Tray 1 on page 82
•Printing on Card Stock from the Manual Feed Slot on page 83
Card Stock Printing Guidelines
• You can print on thin card stock and thick card stock from Tray 1 and from the manual feed slot.
• You cannot perform automatic 2-sided printing using card stock.
• Thin card stock acceptable for this printer is 100–163 
g/m2 / 37–60 lb. cover.
• Thick card stock acceptable for this printer is 160–220 
g/m2 / 60–80 lb. cover. Test all thick stock to 
ensure acceptable performance.
• Do not load card stock of mixed thicknesses in the tray at the same time; use only one thicknesses 
in the tray per print job.
• Do not use card stocks that are coated or designed for inkjet printers.
Printing on Card Stock from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold 
the printed sheets. For details, see Loading Paper in Tray 1 on page 55.
2. Fan the sheets to release any that are stuck together.
3. Insert the card stock into the tray with the side to be printed faceup.
Note:Do not load a stack of card stock higher than 27.6 mm (1.08 in.) in the tray.
4. In the application you are printing from, open the Print dialog box and select the Phaser 6140 
printer (if you have both the PCL and the PostScript drivers installed, you can use either one).
5. Click the Properties button.
6. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the card stock.
b. From the Paper Type list, select either Thin Card Stock or Thick Card Stock as appropriate.
c. From the Paper Tray list, select Tray  1.
7. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6140 Color Laser Printer
User Guide83
Printing on Card Stock from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the sheet and then open the printer’s output 
tray. For details, see Loading Paper in the Manual Feed Slot on page 57.
2. With the top of the sheet toward the printer, slowly insert one sheet into the manual feel slot until 
it stops. Ensure that the sheet is entered straight, not crooked. If necessary, reposition the paper 
guides to fit the sheet.
3. In the application you are using to print, open the Print dialog box and select the Phaser 6140 
printer (if you have both the PCL and the PostScript drivers installed, you can use either one).
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the card stock.
b. From the Paper Type list, select Thin Card Stock or Thick Card Stock as appropriate.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 84
Printing Custom Sizes
This section includes:
•Defining Custom Paper Sizes on page 84
•Printing on Custom-size Paper on page 86
Note:Custom-size paper can be loaded into all trays.
Defining Custom Paper Sizes
This section includes:
•Defining the Custom Page Size in the PostScript Driver on page 84
•Creating a Custom Paper Size for the PostScript Driver on page 85
•Creating a Custom Paper Size for the PCL Driver on page 85
Notes:
•The custom size defined must be within the maximum and minimum size ranges for the printer 
paper tray you are using. For details, see the custom size paper ranges given for each tray in 
Usable Paper on page 52.
•You can create custom paper sizes for use with both the PostScript and PCL printer drivers, but 
the method for each is different. For optimum success, follow the instructions carefully.
•If you get an error message when attempting to create a custom size, you may not have 
permission to save custom paper sizes on your computer system. See your system administrator 
for help.
Defining the Custom Page Size in the PostScript Driver
Note:This method does not allow you to save the custom size under a unique name in the printer 
driver. You can save only one custom page size at a time under the Paper Size Custom Page Size. 
Once saved, the dimensions will be retained until you change them. If you want to create a custom 
paper size for the PostScript driver and save it under a unique name for repeat use, see Creating a 
Custom Paper Size for the PostScript Driver on page 85.
1. Open the PostScript printer driver’s settings:
• In Windows, navigate to your printer directory or list and then right-click the Phaser 6140 
PostScript driver and select Properties. In the Properties dialog box, click the Printing 
Preferences button.
• In Macintosh, from the application’s Print menu, select the Phaser 6140 printer and then click 
the Properties button.
2. In the Paper/Output tab of the printer driver, from the Paper Size list, select Custom Page Size.
3. In the PostScript Custom Size Settings dialog box, select the units of measurement to use for 
creating the page size, and then, in the Custom Size Settings section, specify the size for the short 
edge (width) and the long edge (length) of the paper. Click OK.
4. In the Printing Preferences dialog box, click OK.
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							Printing
Phaser 6140 Color Laser Printer
User Guide85
To change the saved custom size later, in the Paper/Output tab, click the Edit button below the 
Paper Size field and make the desired changes in the dialog box. Save your changes in all 
applicable dialog boxes.
Creating a Custom Paper Size for the PostScript Driver
Note:This method allows you to create and save a custom paper size under a unique name for use 
with the PostScript driver. You can create as many custom sizes as your printer trays can handle.
1. In Windows, navigate to your printer directory or list. In the Printers and Faxes folder, click the File 
menu and select Server Properties. The Print Server Properties dialog box appears.
2. In the Forms tab, select the Create a new form check box.
3. In the Form name field, type a name for your custom size (overwrite the name that appears in the 
field).
4. In the Form description section, select the units of measurement to use for creating the paper size 
and then define the width and height and printer margins in the corresponding fields.
5. Click the Save Form button and then click Close.
The custom size will be available as an option in the Print dialog box of most applications when you 
select the Phaser 6140 PostScript driver in the application’s Print dialog box (exact location varies 
with the application).
Creating a Custom Paper Size for the PCL Driver
Notes:
•The PCL printer driver is available for Windows only.
•When you create a custom paper size in the PCL driver, it becomes available in the Paper Size list 
of the printer driver’s Paper/Output tab and in most applications’ Print dialog box (exact 
location varies with the application).
1. Navigate to your printer directory or list and then right-click the Phaser 6140 PCL driver and select 
Properties.
2. In the Properties dialog box, click the Configuration tab.
3. At the bottom of the Configuration tab, click the Custom Paper Size button. The Custom Paper 
Size dialog box opens.
4. In the Units section, select the units of measurement to use for defining the page size.
5. In the Short Edge field, specify the width of the page. In the Long Edge field, specify the length of 
the page.
6. To save this custom size under a unique name, verify that the Name Paper Size check box is 
selected and then, in the Paper Name field, type a name for this custom size.
7. Click OK.
8. In the driver’s Properties dialog box, click OK.
The custom size will be available as an option in the Print dialog box of most applications when you 
select the Phaser 6140 PCL driver in the application’s Print dialog box. The custom size will also be 
available in the PCL driver’s Paper Size field in the Paper/Output tab.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 86
Printing on Custom-size Paper
This section includes the following:
•Printing on Custom-size Paper Using the PostScript Driver on page 86
•Printing on Custom-size Paper Using the PCL Driver on page 86
Note:When setting the paper size in the printer driver and control panel, be sure to specify the 
same size as the actual paper used. Setting the wrong size for printing can cause a printer error. 
This is especially true if you configure a bigger size when using a narrow-width paper.
Printing on Custom-size Paper Using the PostScript Driver
1. Load the custom-size paper in the tray you want to use. For details, see Loading Paper on page 55.
2. In the application you are printing from, open the Print dialog box and select the Phaser 6140 
PostScript driver.
3. Do one of the following:
• To print using a custom size you saved under a unique name, in the Print dialog box, select the 
custom paper size name from the dialog box size menu or list. Click the Properties button and 
skip to step 4.
• To print using the driver’s Custom Page Size defined in the PostScript driver’s properties, in the 
Print dialog box, click the Properties button and then, in the Paper/Output tab, select Custom 
Page Size from the Paper Size list. In the PostScript Custom Size Settings dialog box, leave the 
settings as is or change them if needed to match the paper you are printing on and then click 
OK.
4. In the Paper/Output tab, do the following:
a. From the Paper Type list, select the paper type.
b. From the Paper Tray list, select the tray to print from.
5. Select any other desired options and then click OK.
6. In the Print dialog box, click OK (or Print) to start printing.
Printing on Custom-size Paper Using the PCL Driver
1. Load the custom-size paper in the tray you want to use. For details, see Loading Paper on page 55.
2. In the application you are printing from, open the Print dialog box and select the Phaser 6140 PCL 
driver.
3. Click the Properties button.
4. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the name of a custom-size you created.
b. From the Paper Type list, select the paper type.
c. From the Paper Tray list, select the tray to print to.
5. Select any other desired options and then click OK.
6. In the Print dialog box, click OK (or Print) to start printing.
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							Printing
Phaser 6140 Color Laser Printer
User Guide87
Printing on Both Sides of the Paper
This section includes:
•Automatic 2-Sided Printing Guidelines on page 87
•Binding Edge Options on page 87
•Automatic 2-Sided Printing on page 88
•Manual 2-Sided Printing on page 88
Note:Automatic 2-sided printing is available for the Phaser 6140/DN printer configuration. 
Manual 2-sided printing using Tray 1 is available for both Phaser 6140 configurations, but only 
using the PCL 6 printer driver (Windows only). For details, see Performing Manual 2-sided Printing 
from Tray 1 on page 88. However, you can use the manual feed slot to print double-sided pages 
one sheet at a time using the PostScript driver. For details, see Performing Manual 2-sided Printing 
from the Manual Feed Slot on page 89.
Automatic 2-Sided Printing Guidelines
Before printing a 2-sided document, verify that the paper is a supported size for the tray. For a list of 
supported sizes, see Supported Paper and Media on page 50.
Do not use the following media for automatic 2-sided printing:
• Transparencies
•Envelopes
•Labels
• Any die-cut specialty media, such as business cards
•Card stock
Binding Edge Options
When you use the printer driver to select 2-sided printing, you also select the binding edge. The binding 
edge determines how the pages turn. The actual outcome depends on the orientation (portrait or 
landscape) of images on the page, as shown in the following illustrations.
PortraitLandscape
Flip on Long Edge Flip on Short Edge Flip on Long Edge Flip on Short Edge
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							Printing
Phaser 6140 Color Laser Printer
User Guide 88
Automatic 2-Sided Printing
You can perform automatic 2-sided printing from Tray 1 and, if installed, the 250-sheet feeder (Tray 2).
To perform automatic 2-sided printing:
1. Insert the paper into the desired tray. For more information, see Loading Paper on page 55.
2. In the printer driver, select 2-sided printing:
• Windows users: In the Paper/Output tab, from the 2-Sided Print drop-down list, select either 
Flip on long edge or Flip on short edge.
• Macintosh users: In the Print dialog box, from the Presets menu, select Layout. Then select 
either Long-edged printing or Short-edged printing.
For details, see Binding Edge Options on page 87.
3. Select any other desired printing options and then click OK and then click OK again (or Print) to 
start printing.
Note:For optional printer features to be available in the printer driver dialogs, the optional features 
must be installed and enabled. If you have not enabled your installed optional features, see 
Enabling Optional Features on page 44.
See also: 
Automatic 2-Sided Printing Guidelines on page 87
Manual 2-Sided Printing
This section includes:
•Performing Manual 2-sided Printing from Tray 1 on page 88
•Performing Manual 2-sided Printing from the Manual Feed Slot on page 89
If you do not have the optional duplex unit installed, or if you want to print on media incompatible 
with the duplex unit, you can still print on both sides of certain kinds of media using the instructions in 
this section.
Caution:Use only paper specified for use with this printer. Damage caused by unsupported paper 
is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The 
Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary 
outside these areas, so contact your local sales representative for details.
Performing Manual 2-sided Printing from Tray 1
Notes:
•This method of manual 2-sided printing is only available using the PCL printer driver.
•You cannot perform manual 2-sided printing on thick card stock or glossy paper using this 
method.
1. Load Tray 1 with the desired paper acceptable for use in Tray 1. For details, see Usable Paper on 
page 52.
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							Printing
Phaser 6140 Color Laser Printer
User Guide89
2. In the application you are printing from, open the Print dialog box and select the Phaser 6140 PCL 
driver.
3. Click the Properties button.
4. Click the Advanced tab.
5. In the Other Settings section, in the Items list, select Electronic Sort. In the Electronic Sort field 
below the Items list, select Off.
6. Click the Paper/Output tab and do the following:
a. From the Paper Tray list, select Tray  1.
b. From the 2-Sided Print list, select either Flip on long edge (Manual) or Flip on short edge 
(Manual).
c. From the Paper Type field, select the paper type.
d. Select any other desired settings and then click OK.
7. In the Print dialog box, select the pages to print and then click OK (or Print) to start printing.
Note:You do not need to select to print odd or even pages only. Either select to print all pages or a 
page range. The driver will print the even pages first and then the printer will wait for you to re-
insert the printed pages back into Tray 1.
8. The Setting Method for Paper Tray 1 Duplex window appears on your computer screen. Keep this 
window open until you are finished with the entire print job, since you cannot get it back once you 
close it. This window explains how to reload the printed pages into the paper tray. However, in case 
you did close the window, do the following: without turning the pages over or around, lift them as 
they are and place them into the paper tray. If you have done this correctly, the blank side of the 
pages will be facing up. Close the tray.
9. On the printer control panel, click the OK button to resume printing.
Performing Manual 2-sided Printing from the Manual Feed Slot
1. After printing on one side of a sheet of paper, adjust the paper guides in the manual feed slot to fit 
the paper.
2. Slowly and evenly insert the paper (one sheet only) into the manual feed slot with the side to be 
printed on facedown. The printer will “grab” and hold the paper.
3. If the paper looks skewed after the printer pulls it in, gently remove the paper and re-insert it.
4. Open the file to be printed if it is not already open and then select Print from the File menu.
5. In the Print dialog box, select the desired printer driver and then click the Properties button.
6. In the Paper/Output tab, select the following:
a. From the Paper Size list, select the paper size.
b. From the Paper Type list, select the paper type.
c. From the Paper Tray list, select Manual Feed Slot.
7. Click OK.
8. In the Print dialog box, select the page you want to print on the sheet and then click Print (or OK) 
to start printing.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 90
Printing Using Secure Print
This section includes:
•Setting Up a Secure Print Job on page 90
•Printing a Secure Print Job on page 91
•Storing a Print Job in Memory on page 92
•Printing a Stored Job on page 92
Notes:
•This special job type requires that you have a minimum of 256 MB of additional memory 
installed in the printer for a minimum total of 512 MB of RAM. For information on your printer 
configuration and available optional features, see Configurations and Options on page 22.
•The printer’s RAM Disk feature must also be enabled for you to use Secure Print. For information 
on enabling this option, see Enabling Optional Features on page 44.
The Secure Print feature enables you to temporarily store a print job in the printer and then print it 
from the printer control panel using a pre-assigned password. You can use this feature to send 
confidential documents to the printer but not have them print until you retrieve them when you are at 
the printer.
You can also store data in the printer without assigning a password. By storing frequently-used data in 
the printer, you can print the data with just an operation from the printer, and without sending the 
data from the computer repeatedly.
Setting Up a Secure Print Job
You set up Secure Print print jobs in the printer driver at your computer. Both the PCL and PostScript 
drivers can be used for Secure Print. After setup, you print the job from the printer’s control panel.
1. From the application you are using to print, open the Print dialog box (for example, from the File 
menu, select Print).
2. Select your Phaser 6140 printer (PostScript or PCL printer driver) and then click the Properties 
button.
3. In the Paper/Output tab of the printer driver Properties dialog box, do the following:
a. From the Job Type list, select Secure Print.
b. If you are using the PostScript driver, click the Setup button. If you are using the PCL driver, 
click the Setting button.
c. In the Secure Print dialog box, type your name (8-character limit) in the Username field and 
then enter a numeric password (numbers only) in the Password field.
d. At the Retrieve Document Name field, do one of the following:
• If you want to use a specific document name to access the document from the printer 
control panel at the time of printing, select Enter Document Name. In the Document 
Name field, type the name of the document as you want it to appear on the printer control 
panel (12-character limit).
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