Xerox Phaser 6140DN User Manual

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide31
Choosing a Location for the Printer
1. Select a dust-free area with temperatures between 10°–32°C (50°–90°F), and relative humidity 
between 15–85%.
Note:Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can 
cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of 
the printer. The printer should be horizontal with all four feet in solid contact with the surface. The 
printer weight, without the options or paper, is 18.4 kg (40.57 lb.). With the 250-sheet feeder, the 
duplex unit, and consumables, the weight is 23.8 kg (52.47 lb.).
3. Ensure your printer has the proper amount of clearance for all of its features, including any options 
you purchased. See the following measurements.
The recommended minimal spacing for the printer is:
Overhead Clearance:
200 mm (7.9 in.) above the printer for clearance when opening the front door
Height Requirement:
• Printer: 415 mm (16.3 in.)
• With 250-sheet feeder: add 108 mm (4.25 in.)
Other Clearances:
• 100 mm (3.9 in.) behind the printer
• 600 mm (23.6 in.) in front of the printer
• 100 mm (3.9 in.) on the left side of the printer
• 250 mm (9.8 in.) on the right side of the printer
4. After positioning the printer, you are ready to connect it to the power source and computer or 
network. Go to the next section, Connecting the Printer on page 32.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 32
Connecting the Printer
This section includes:
•Choosing a Connection Method on page 32
•Connecting via a Network on page 32
•Connecting via USB on page 33
Choosing a Connection Method
The printer can be connected to your computer via a USB cable or an Ethernet cable. The method you 
choose depends on whether or not your computer is connected to a network. A USB connection is a 
direct connection, is not used for networking, and is the easiest to set up. An Ethernet connection is 
used for networking. There are many ways that printers and computers can be connected on a 
network, so if you are going to use a network connection, you will need to know how your computer is 
connected to your network (for example, via a router connected to a cable or DSL modem). For more 
information, see About TCP/IP and IP Addresses on page 34.
Note:Hardware and cabling requirements vary for the different connection methods. Routers, 
network hubs, network switches, modems, Ethernet and USB cables are not included with your 
printer and must be purchased separately.
•Network: If your computer is connected to an office network or a home network (whether a hard 
connection or wireless), you will use an Ethernet cable to connect the printer to the network instead 
of directly to the computer. An Ethernet network can be used for one or more computers and 
supports many printers and systems simultaneously. An Ethernet connection is recommended 
because it is faster than a USB connection and it allows you direct access to the printer’s settings 
via CentreWare IS.
•USB: If you are connecting the printer to one computer and do not have a network, you will use a 
USB connection. While a USB connection offers fast data speeds, it is not as fast as an Ethernet 
connection and does not provide access to CentreWare IS. To use USB, PC users must have 
Windows 2000/XP/Server 2003 or newer. Macintosh users must use Mac OS X, version 10.3 and 
higher.
Connecting via a Network
To connect the printer to a network:
1. Make sure the printer is turned off.
2. Attach an Ethernet RJ-45 cable from the printer to the network or router socket. You will need an 
Ethernet hub, or a DSL or Cable router (direct or wireless), and two or more twisted-pair Ethernet 
RJ-45 cables (one cable for each device). To connect using an Ethernet hub or router, first connect 
the computer to the hub/router with one cable and then connect the printer to the hub/router with 
the second cable. Connect to any port on the hub/router except the uplink port.
3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power 
Cord on page 10.
4. You will need to manually set or automatically discover the printer’s IP (network) address. Go to 
Assigning the Printer’s IP Address on page 34.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide33
Connecting via USB
To use USB, PC users must have Windows 2000/XP/Server 2003 or newer. Macintosh users must use 
Mac OS X, version 10.3 and higher.
To connect the printer to the computer via USB cable:
1. Make sure the printer is turned off.
2. Connect one end of a standard A/B USB 2.0 cable to the printer’s USB port.
3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power 
Cord on page 10.
4. Connect the other end of the USB cable to the computer’s USB port.
5. When the Windows Found New Hardware Wizard appears, cancel it.
6. You are ready to install the printer drivers. Go to Installing the Printer Drivers on page 38.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 34
Configuring Network Settings
This section includes:
•About TCP/IP and IP Addresses on page 34
•Assigning the Printer’s IP Address on page 34
•Changing the IP Address Using CentreWare IS on page 36
•Finding Your Printer’s IP Address on page 37
Note:These instructions apply to the printer when it is connected to a network. If you have a USB 
connection to the printer, you can skip this section.
About TCP/IP and IP Addresses
PCs and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Generally, 
Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a network 
printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not 
require printers or computers to have IP addresses.
With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and 
Cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server 
automatically assigns an IP address to every PC and printer on the network that is configured to use 
DHCP.
If you use a Cable or DSL router, see your router’s documentation for information on IP addressing.
Assigning the Printer’s IP Address
This section includes:
•Allowing the IP Address to be Assigned Automatically on page 35
•Assigning the IP Address Manually on page 35
•Changing the IP Address Using CentreWare IS on page 36
By default, the printer is set to be automatically recognized by the network, acquiring an IP address 
using DHCP. Network addresses assigned by DHCP are temporary, however. After a specified time, the 
network may assign a new IP address to the printer. This may cause a connectivity problem if the 
printer driver is set to an IP address that changes periodically. If this becomes a problem for you, or if 
your network administrator requires a static IP address for the printer, you can assign the IP address to 
the printer manually. For details, see Assigning the IP Address Manually on page 35.
Note:You can view your printer’s IP address from either the Configuration page or the printer 
control panel. For details, see Finding Your Printer’s IP Address on page 37.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide35
Allowing the IP Address to be Assigned Automatically
If you have specified a static IP address and at some point want to re-enable automatic assigning of 
the printer’s IP address, you can do this from the printer control panel.
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. At Network Setup, press OK.
4. Arrow down to TC P / I P and press OK.
5. Arrow down to IPv4 and press OK.
6. At Get IP Address, press OK.
7. Arrow down to DHCP/AutoIP and press OK.
Assigning the IP Address Manually
These instructions are for assigning a static IP address to your printer from the printer’s control panel. 
Once an IP address is assigned, you can change it using CentreWare IS.
To assign a static IP address to the printer:
1. You will need the following information to assign the IP address:
•An IP address properly configured for your network.
•The Network Mask address
•The default Router/Gateway address
If you are on a network managed by a network administrator, contact your network administrator 
to obtain the network information.
If you are on a home network that uses a router or other device to connect the printer to the 
network, refer to the router/device documentation for instructions on assigning network addresses. 
The router/device documentation should give you a range of acceptable address numbers you can 
use. It is important that the addresses be similar to those used by other printers and computers on 
the network, but not the same; only the last digit needs to be different. For example, your printer 
can have the IP address 192.168.1.2 while your computer has the IP address 192.168.1.3. Another 
device can have the IP address 192.168.1.4.
Note:To reduce the chance of the router assigning the printer’s static IP address to another 
computer that obtains its IP address dynamically, give the printer an address at the higher end of 
the address range allowed by the router/device. For example, if your computer has the IP address 
192.168.1.2, and your router/device allows IP addresses up to 192.168.1.25, select an IP address 
between 192.168.1.20 and 192.168.1.25.
2. On the printer control panel, press the Menu button.
3. Press the Down Arrow button to go to Admin Menu and then press the OK button.
4. At Network Setup, press OK.
5. Arrow down to TC P / I P and press OK.
6. Arrow down to IPv4 and press OK.
7. At Get IP Address, press OK.
8. Arrow down to Panel and press OK to enable this option.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 36
9. Press the Back Arrow button once to return to the IPv4 menu and then arrow down to IP Address 
and press OK.
You use the Up, Down, Back and Forward Arrow buttons to select the IP address. When undefined, 
the address is 000.000.000.000. Beginning with the first bank of numbers, use the following 
method to select the IP address:
10. Press the Up Arrow button to scroll through the numbers until you reach the desired number, then 
press the Forward Arrow button once to go to the next bank of numbers. Repeat the process: press 
the Up Arrow button until you reach the desired number, then press the Forward Arrow button 
once to move to the next bank, etc. To scroll down through the numbers, press the Down Arrow 
button. To scroll quickly to a high number, hold down the arrow button. To go back to a bank of 
numbers, press the Back Arrow button.
11. When finished, press OK to confirm the address.
12. Press the Back Arrow button once and then press the Down Arrow button to go to Network Mask 
and then press OK. Repeat steps 10 and 11 to select the Network Mask address.
13. Press the Back Arrow button once and then press the Down Arrow button to go to Gateway 
Address and then press OK. Repeat steps 10 and 11 to select the Gateway Address.
14. Print the Configuration page to verify the new settings. For details, see Configuration Page on 
page 25.
15. You are ready to install software. Go to Installing the Printer Drivers on page 38.
See also: 
Online Support Assistant at www.xerox.com/office/6140support
Changing the IP Address Using CentreWare IS
To change the printer’s IP address using CentreWare IS:
1. Launch your computer’s Web browser and then type the printer’s IP address into the browser’s 
Address field using this format: http://xxx.xxx.xxx. Type the address separating the groups of 
numbers by periods. If the address only has two numbers in a group instead of three, then enter 
only those two numbers; do not enter a zero as a placeholder.
2. On the right side of the page, click the Properties button.
3. In the navigation pane on the left of the page, expand the Protocols link if it is not already 
expanded, then click TC P / I P.
4. The TCP/IP - IPv4 page opens. In the middle box, make the desired changes. For example, to 
change the way the printer acquires the IP address, in the Get IP Address field, select a method 
from the drop-down list.
5. When done making changes, scroll to the bottom of the page and click the Save Changes button.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide37
Finding Your Printer’s IP Address
To access your printer’s settings from CentreWare IS, and to install the printer drivers for a network-
connected printer, you need to know your printer’s IP address. The printer’s IP address is printed on the 
Configuration page and can be displayed on the printer control panel.
To print the Configuration page:
1. On the printer control panel, press the Menu button.
2. At Information Pgs, press the OK button.
3. Press the Down Arrow button to go to Configuration and then press OK.
The printer’s IP address is listed in the Network Setup section of the page.
Note:The first time you plug in your printer, it will automatically print the Configuration page. If 
the IP address listed on the page is 0.0.0.0, the printer has not had time to acquire an IP address 
from the DHCP server. Wait a minute or two and then print the Configuration page again.
To get the printer’s IP address from the printer control panel:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. At Network Setup, press OK.
4. Arrow down to TC P / I P and press OK.
5. Arrow down to IPv4 and press OK.
6. Arrow down to IP Address and press OK.
The printer’s IP address is displayed.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 38
Installing the Printer Drivers
This section includes:
•Operating System Requirements on page 38
•Available Drivers on page 38
•Installing the Printer Drivers for Windows on page 39
•Installing the Printer Driver for Macintosh OS X on page 39
•Adding the Printer for Macintosh on page 40
Operating System Requirements
• PC: Windows 2000/2003 server / XP pro / XP / Vista
• Macintosh: OS version 10.3.9 to 10.5
• Linux/UNIX: Red Hat / SuSe / TurboLinux 10 Desktop
Available Drivers
To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page 
description languages and operating systems. The following printer drivers are available. The software 
CD listed in the Source column refers to the Software and Documentation CD that came packaged with 
your printer. The website from which you can download drivers is www.xerox.com/office/6140drivers.
Printer DriverSourceDescription
Adobe PostScript 3 Driver Software CD 
and WebThe PostScript driver is recommended to take full 
advantage of your systems custom features and 
genuine Adobe PostScript. (Default printer 
driver.)
PCL6 Software CD 
and WebThe Printer Command Language driver can be 
used for applications requiring PCL.
Mac OS X (version 10.3 and higher) 
DriverSoftware CD 
and WebThis driver enables printing from a Mac OS X 
(version 10.3 and higher) operating system.
UNIX Web only This driver enables printing from a UNIX 
operating system.
Linux Software CD This driver enables printing from a Linux 
operating system.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide39
Installing the Printer Drivers for Windows
To install the printer driver from the Software and Documentation CD:
1. Insert the CD into your computer’s CD drive. If the installer does not start automatically, navigate 
to your computer’s CD drive and double-click the Setup.exe installer file.
2. At the bottom of the installer screen, click the Language button, select your language, then click 
OK.
3. Click Install Print Driver.
4. At the License Agreement screen, click I Agree to accept the license agreement. The Xerox Printer 
Installation screen appears.
5. In the Discovered Printers list, select your Phaser 6140 printer and then click Next.
Note:If you are installing drivers for a network-connected printer and you do not see your printer 
displayed in the list, click the IP Address or DNS Name button on the right. In the IP Address or 
DNS Name field, type your printer’s IP address and then click Search to locate your printer. If you 
do not have your printer’s IP address, see Finding Your Printer’s IP Address on page 37.
6. In the Installation Options screen, select PostScript and/or PCL 6.
Note:You can install both drivers at once. Each will be displayed in your printer list after 
installation.
7. Click Install to start the installation.
8. When the installation is complete, at the Installation Status screen, select the following:
•Set Printer As Default (optional)
•Print a Test Page
•Share Printer (optional)
9. Click Finish.
10. At the Product Registration screen, select your country from the list and then click Next. Complete 
the registration form and submit it.
If you selected to print a test page, the printer prints a test page for each driver you installed.
Note:PrintingScout is a separate option from the printer driver. To install PrintingScout, go to 
Installing PrintingScout on page 43.
See also: 
Online Support Assistant at www.xerox.com/office/6140support
Installing the Printer Driver for Macintosh OS X
The installation process for Macintosh OS X is the same for versions 10.3, 10.4, and 10.5.
To install the printer driver from the Software and Documentation CD:
1. Insert the Software and Documentation CD into your computer’s CD drive.
2. On your desktop, double-click the Phaser 6140 icon.
3. Click Phaser 6140 Installer.
4. If prompted to enter your password, do so and then click OK.
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							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 40
5. At the Introduction installer window, click Continue.
6. Read the license agreement, click Continue and then click Agree.
7. Click Install.
When the driver is finished installing, your browser opens to an online registration form.
8. Complete the online registration and then close the browser.
9. At the Finish Up window, click Quit.
10. Next, add the printer to your printer queue. For details, see Adding the Printer for Macintosh on 
page 40.
Adding the Printer for Macintosh
This section includes:
•Adding the Printer: OS X Version 10.3 on page 40
•Adding the Printer: OS X Version 10.3 LPR (IP Address) Connection on page 41
•Adding the Printer: OS X Version 10.4 on page 41
•Adding the Printer: OS X Version 10.4 LPD (IP Address) Connection on page 41
•Adding the Printer: OS X Version 10.5 on page 42
For networking, you can set up your printer using Bonjour (Rendezvous), or connect using your printer’s 
IP address for an LPD/LPR connection for Macintosh OS X, version 10.3 and higher. For a non-network 
printer, create a desktop USB connection.
See also: 
Online Support Assistant at www.xerox.com/office/6140support
Adding the Printer: OS X Version 10.3
1. Do one of the following:
• Open the Applications folder and then open the Utilities folder. Open the Printer Setup 
Utility.
• From the dock, click the Printer Setup Utility.
2. In the top row of the window, click the Add icon.
3. Do one of the following:
• If your computer has a network connection to the printer, confirm that the first drop-down 
menu is set to Rendezvous.
• If your computer has a USB connection to the printer, confirm that the first drop-down menu is 
set to USB.
4. In the window, select your printer.
5. From the Printer Model drop-down list, select Xerox.
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