Xerox Phaser 6140DN User Manual

							Printing
Phaser 6140 Color Laser Printer
User Guide71
Mac OS X Versions 10.4 and 10.5
Driver Drop-Down TitlePrinting Options
Copies & Pages •Copies: Specifies number of copies and whether to collate.
•Pages: All, Current, Selection, From x to x, Page range.
Layout •Pages per Sheet: Specifies the number of pages to print on each sheet 
of paper.
•Layout Direction: Specifies the order in which to print the pages when 
printing multiple pages on one sheet of paper.
•Border: Specifies the type and width of boarder to print around each 
page printed on the sheet of paper.
•Two-Sided: When selected, specifies whether to flip the page on the 
long edge or the short edge (duplex unit required).
Color Matching (version 10.5 
only)•ColorSync: This selection allows you to choose a profile from the Profile 
selection menu.
•In printer
Paper Handling •Pages To Print: All Pages, Odd Only, Even Only
•Destination paper size: (Active only when Scale to fit paper size is 
selected.) Specifies the paper size to print to.
•Page Order: Automatic, Normal, Reverse
Paper Feed •All pages from: Specifies the tray to print all pages from: Auto Select, 
Manual Feed Slot, Tray 1, Tray 2 (only if installed).
•First page from: Specifies the tray from which to print the first page.
•Remaining from: Specifies the tray from which to print the remaining 
pages.
Cover Page •Print Cover Page: None, Before document, After document.
When an option other than None is selected, a cover page prints.
•Cover Page Type: Classified, Confidential, Secret, Standard, Topsecret, 
Unclassified
•Billing Info: A field in which you can specify billing information to print 
on the cover page.
Scheduler •Print Document: Now, At [time], On Hold
•Priority: Urgent, High, Medium, Low
Job Type Specifies the type of print job: Normal Print, Secure Print, Proof Print 
(Secure and Proof print available with extra RAM memory only).
Job Control •Account Mode: User, Administrator
•User Settings: Specifies account settings such as name and password.
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide 72Printer Features •Print Quality/Color: Specifies output color, image quality, brightness, 
color correction method, halftone screen settings, and adjust color 
balance.
•Color Adjustment: Specifies RGB color adjustment settings.
•Color Balance (C, M, Y, K): Specifies amount of color to use.
•Media Handling: Specifies manual feed slot orientation, paper type, 
size mismatch setting, and custom paper auto orientation.
•Printer-specific Options: Image Enhancement, Draft Mode, Skip Blank 
Pages, Halftone Screen Lock, Faster B/W documents.
Supply Levels Displays bar graph showing level of toner left in each toner cartridge, and 
the useful life remaining of the Imaging Unit.
Summary Summarizes the driver selections.
Driver Drop-Down TitlePrinting Options
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide73
Mac OS X Version 10.3
Driver Drop-Down TitlePrinting Options
Copies & Pages •Copies: Specifies number of copies and whether to collate.
•Pages: All, From x to x.
Layout •Pages per Sheet: Specifies the number of pages to print on each sheet 
of paper.
•Layout Direction: Specifies the order in which to print the pages when 
printing multiple pages on one sheet of paper.
•Border: Specifies the type and width of boarder to print around each 
page printed on the sheet of paper.
•Two-Sided: When selected, specifies whether to flip the page on the 
long edge or the short edge (duplex unit required).
Output Options Save File As:
•PDF
•PostScript
Scheduler •Print document: Now, At [time], On Hold
•Priority: Urgent, High, Medium, Low
Paper Handling •Reverse page order
•Print: All, Odd, Even
ColorSync •Color matching
•Quartz filter
Cover Page •Print cover page: When selected prints a cover page before or after the 
document.
•Cover Page Type: Standard, Classified, Confidential, Secret, Topsecret, 
Unclassified
•Billing Info: A field in which you can specify billing information to print 
on the cover page.
Error Handling •PostScript errors
•Tray  Sw i t c h i n g
Paper Feed •All pages from: Specifies the tray to print all pages from: Auto Select, 
Manual Feed Slot, Tray 1, Tray 2 (only if installed).
•First page from: Specifies the tray from which to print the first page.
•Remaining from: Specifies the tray from which to print the remaining 
pages.
Job Control •Account Mode: User, Administrator
•User Settings: Specifies account settings such as name and password.
Job Type Specifies the type of print job: Normal Print, Secure Print, Proof Print 
(Secure and Proof print available with extra RAM memory only).
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide 74Printer Features •Print Quality/Color: Specifies output color, image quality, brightness, 
color correction method, halftone screen settings, and adjust color 
balance.
•Color Adjustment: Specifies RGB color adjustment settings.
•Color Balance (C, M, Y, K): Specifies amount of color to use.
•Media Handling: Specifies manual feed slot orientation, paper type, 
size mismatch setting, and custom paper auto orientation.
•Printer-specific Options: Image Enhancement, Draft Mode, Skip Blank 
Pages, Halftone Screen Lock, Faster B/W documents.
Summary Summarizes the driver selections.
Driver Drop-Down TitlePrinting Options
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide75
Printing on Specialty Media
This section includes:
•Printing Envelopes on page 75
•Printing Labels on page 78
•Printing on Glossy Paper on page 80
•Printing on Card Stock on page 82
Printing Envelopes
This section includes:
•Envelope Printing Guidelines on page 75
•Printing Envelopes from Tray 1 on page 76
•Printing Envelopes from the Manual Feed Slot on page 77
•Printing Envelopes using the PostScript Driver on page 77
•Printing Envelopes using the PCL Driver on page 78
Envelope Printing Guidelines
• Envelopes can be printed from Tray 1 and from the manual feed slot.
• You cannot perform automatic 2-sided printing using envelopes.
• Successful envelope printing is highly dependent on the quality and construction of the envelopes. 
Use envelopes made specifically for laser printers, in the supported sizes. For a listing of supported 
envelope sizes for Tray 1 and the manual feed slot, see Usable Paper on page 52.
• Store unused envelopes in their packaging to avoid the effects of moisture and dryness which can 
affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before 
or during printing. For best results, maintain constant temperatures and relative humidity.
• Do not use padded envelopes; purchase envelopes that lie flat.
• Remove air bubbles from the envelopes before loading by setting a heavy book on top of the 
envelopes.
• If wrinkling or embossing problems occur, use a different brand of envelope made specifically for 
laser printers.
Caution:Never use envelopes with windows or metal clasps because they can damage the printer. 
Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service 
agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the 
United States and Canada. Coverage may vary outside these areas; please contact your local 
representative for details.
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide 76
Printing Envelopes from Tray 1
To load envelopes:
1. Gently pull out the paper tray and then open the output tray to hold the printed envelopes. For 
details, see Loading Paper in Tray 1 on page 55.
2. Slide the paper guides to the edge of the tray.
3. Insert the envelopes with the flaps closed and the side to be printed faceup. You can load 
envelopes up to the maximum fill line in the tray.
Note:You cannot print on the reverse side of the envelope. Envelopes can get wrinkled or the print 
quality can be reduced, depending on the envelope type used.
4. Slide the media guides so they rest lightly against the edges of the envelopes.
5. Insert the tray back into the printer until it stops.
6. On the printer control panel, press the Menu button to display the Menu screen.
7. Press the Down Arrow button to go to Tray  S e t t i n g s and then press the OK button.
8. At Tray  1, press OK.
9. At Paper Type, press OK.
10. At Envelope, press OK.
11. Press the Back Arrow button once to back out of the menu and then press the Down Arrow button 
to select Paper Size and then press OK.
12. Arrow down the desired envelope size and then press OK.
13. Do one of the following:
• If you are printing using the PostScript driver, go to Printing Envelopes using the PostScript 
Driver on page 77.
• If you are printing using the PCL driver, go to Printing Envelopes using the PCL Driver on 
page 78.
6140-016
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide77
Printing Envelopes from the Manual Feed Slot
Note:You can load only one envelope at a time in the manual feed slot.
To load an envelope:
1. Slide the paper guides of the manual feed slot to fit the media you are using and then open the 
output tray to hold the printed envelopes. For details, see Loading Paper in the Manual Feed Slot on 
page 57.
2. Insert one envelope with the side to be printed facedown and the flap on the right as shown in the 
illustration.
3. Slide the paper guides so they rest lightly against the edge of the envelope.
4. Do one of the following:
• If you are printing using the PostScript driver, go to Printing Envelopes using the PostScript 
Driver on page 77.
• If you are printing using the PCL driver, go to Printing Envelopes using the PCL Driver on 
page 78.
Printing Envelopes using the PostScript Driver
1. After loading the envelopes in the appropriate tray or the manual feed slot, in the application you 
are printing from, open the Print dialog.
2. Select the Phaser 6140 PostScript printer from the list of printers and then click the Properties (or 
Preferences) button.
3. In the Paper/Output tab, do the following:
a. From the Paper Type list, select Envelope.
b. From the Paper Size list, select the envelope size.
c. From the Paper Tray list, select the tray you are using.
4. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
6140-017
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide 78
Printing Envelopes using the PCL Driver
1. After loading the envelopes in the appropriate tray, in the application you are printing from, open 
the Print dialog.
2. Select the Phaser 6140 PCL printer from the list of printers and then click the Properties (or 
Preferences) button.
3. In the Paper/Output tab, do the following:
a. From the Paper Type list, select Envelope.
b. From the Paper Size list, select the envelope size.
c. From the Paper Tray list, select the tray you are using.
4. Select the Layout tab and then, from the Fit to New Paper Size list, select the envelope size.
Note:Some applications do not allow you to rotate the information to be printed on the envelope 
so that it will match the way the envelopes are fed into the printer. Since you cannot change the 
way the envelope is fed into the printer, you can use the printer driver’s special rotation setting. In 
the Layout tab, click the Booklet/Poster/Mixed Document/Rotation button and select Portrait & 
Landscape [For envelopes] from the Image Rotation (180deg) list and then click OK.
5. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing Labels
This section includes:
•Label Printing Guidelines on page 78
•Printing Labels from Tray 1 on page 79
•Printing Labels from the Manual Feed Slot on page 79
To order paper or other specialty media, contact your local reseller or go to the Xerox Supplies website 
at www.xerox.com/office/6140supplies.
Label Printing Guidelines
Note:Labels can be printed from Tray 1 and from the manual feed slot.
• Do not use vinyl labels.
• Print only on one side of the sheet of labels. Use full sheet labels only.
Caution:Do not use any sheet where labels are missing; it may damage the printer.
• Do not use labels that are perforated, have backing sheets that have partially peeled away or that 
have parts of the labels already removed.
• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original 
packaging until ready to use. Return any unused sheets of labels to the original packaging and 
reseal it.
• Do not store label sheets in extremely dry or humid conditions or extremely hot or cold conditions. 
Storing them in extreme conditions may cause print quality problems or cause them to jam in the 
printer.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and 
jam in the printer.
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide79
Printing Labels from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold 
the printed labels. For details, see Loading Paper in Tray 1 on page 55.
2. Fan the labels to release sheets that are stuck together.
3. Insert the labels with the side to be printed faceup and with the top of the sheets entering first 
into the tray. Do not load more than 25 sheets.
4. Adjust the paper guides to fit the sheets.
5. In the application you are using to print the labels, open the Print dialog box and then click the 
Properties (or Preferences) button.
6. In the Paper/Output tab of the printer driver, do the following:
a. From the Paper Tray list, select Tray  1.
b. From the Paper Size list, select the label sheet size.
c. From the Paper Type list, select Labels.
7. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing Labels from the Manual Feed Slot
1. Slide the paper guides of the manual feed slot to fit the label sheet and then open the printer’s 
output tray. For details, see Loading Paper in the Manual Feed Slot on page 57.
2. With the top of the sheet toward the printer, slowly insert one label sheet facedown into the 
manual feel slot until it stops. Ensure that the sheet is entered straight, not crooked. If necessary, 
reposition the paper guides to fit the sheet.
3. In the application you are using to create the labels, open the Print dialog box and select the 
Phaser 6140 printer (if you have both the PCL and the PostScript drivers installed, you can use 
either one).
6140-018
6140-019
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide 80
4. Click the Properties button.
5. In the Paper/Output tab, do the following:
a. From the Paper Size list, select the size of the sheet of labels.
b. From the Paper Type list, select Labels.
c. From the Paper Tray list, select Manual Feed Slot.
6. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
Printing on Glossy Paper
This section includes:
•Glossy Paper Printing Guidelines on page 80
•Printing on Glossy Paper from Tray 1 on page 80
•Printing on Glossy Paper from the Manual Feed Slot on page 81
Glossy Paper Printing Guidelines
• You can print on glossy paper from Tray 1 and from the manual feed slot.
• You cannot perform automatic 2-sided printing using glossy paper.
• Do not open sealed packages of glossy paper until you are ready to load them into the printer.
• Leave glossy paper in the original wrapper and store unopened packages in the original shipping 
carton until ready to use.
• Remove all other paper from the tray before loading glossy paper.
• Load only the amount of glossy paper you plan to use, and remove the unused portion from the 
tray when you are finished printing. Put the unused glossy paper back in the original wrapper and 
seal it for later use.
• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to 
curl and jam the printer.
Printing on Glossy Paper from Tray 1
1. Gently pull out the paper tray and slide open the paper guides, then open the output tray to hold 
the printed sheets. For details, see Loading Paper in Tray 1 on page 55.
2. Fan the sheets to release any that are stuck together.
3. Insert the glossy paper into the tray with the side to be printed faceup.
Note:Do not load more than 25 sheets. Do not load the paper above the fill line indicated on the 
tray. Overloading the tray may cause jams.
6140-020
Downloaded From ManualsPrinter.com Manuals