Xerox Phaser 6140DN User Manual

							Printing
Phaser 6140 Color Laser Printer
User Guide61
7. Slide the width and length guides until they rest lightly against the edge of the print media stack.
Note:Be careful not to bend the paper.
Note:When Size Mismatch (in the PCL driver’s Advanced tab, or in the PostScript driver’s Details 
section in the Advanced tab) is set to Use Printer Settings, you must set the paper type and size 
for the tray you intend to use on the printer control panel in advance.
8. Insert the tray back into the printer until it stops. 
Caution:Be careful not to use excessive force on the tray. Doing so could damage the printer.
See also: 
Setting Paper Types and Sizes on page 62
6140-010
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Phaser 6140 Color Laser Printer
User Guide 62
Setting Paper Types and Sizes
This section includes:
•Setting the Paper Type on page 62
•Setting the Paper Size on page 62
When loading paper in paper Tray 1 or the 250-sheet feeder (Tray 2), you must set the paper type on 
the printer control panel.
Notes:
•If None is selected in the Paper Type menu in the printer driver, printing will default to the 
control panel settings. Printing will be performed only when the settings for the paper size and 
type configured in the printer driver match the settings on the control panel. If the settings in 
the printer driver and control panel do not match, follow the instructions displayed on the control 
panel.
•You can also select to display a message prompting the user to set the paper size and type on 
the control panel every time paper is loaded into a tray. For details, see Tray  S e t ti ng s  M e n u  on 
page 108.
Setting the Paper Type
Caution:Paper type settings must match those of the actual paper loaded in the tray; otherwise, 
print-quality problems can occur.
Note:If None is selected in the Paper Type menu in the printer driver, printing will default to the 
control panel settings. Printing will be performed only when the settings for the paper size and type 
configured in the printer driver match the settings on the control panel. If the settings in the 
printer driver and control panel do not match, follow the instructions displayed on the control 
panel.
To set the paper type for paper in a tray:
1. On the printer control panel, press the Menu button to display the Menu screen.
2. Press the Down Arrow button to go to Tray  S e t t i n g s and then press the OK button.
3. Arrow down to the tray you are setting and then press OK.
4. At Paper Type, press OK.
5. Arrow down to the type of paper that is loaded in the tray and then press OK.
6. When done, press the Menu button to leave the menu.
Setting the Paper Size
To set the paper size for paper in a tray:
1. On the printer control panel, press the Menu button to display the Menu screen.
2. Press the Down Arrow button to go to Tray  S e t t i n g s and then press the OK button.
3. Arrow down to the tray you are setting and then press OK.
4. Arrow down to Paper Size and press the OK button.
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Phaser 6140 Color Laser Printer
User Guide63
5. Select the paper size and then press OK.
6. When done, press the Menu button to leave the menu.
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Phaser 6140 Color Laser Printer
User Guide 64
Selecting Printing Options
This section includes:
•Selecting Printing Defaults in Windows on page 64
•Selecting Printing Defaults in Windows for a Shared Network Printer on page 65
•Selecting Printing Options for an Individual Job in Windows on page 65
•Selecting Printing Options for an Individual Job in Macintosh on page 70
Note:Printer driver settings override those set at the printer control panel when you print from the 
driver on your computer.
Selecting Printing Defaults in Windows
Notes:
•These instructions are for setting printer driver defaults for the printer drivers installed on your 
computer. If the printer is shared on a network, you can set defaults that will apply to that 
printer for every user who accesses it over the network. For details, see Selecting Printing Defaults 
in Windows for a Shared Network Printer on page 65.
•When you select printing preferences using this method, these will be the default settings used 
for all print jobs sent to the printer from your computer using the specific driver unless you 
override them for an individual print job.
1. Navigate to your computer’s list of printers:
• For Windows XP, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows 2000 and Windows Server 2003, click Start > Settings > Printers.
• For Windows Server 2008, click Start > Settings > Printers.
2. In the Printers folder, right-click the name of your printer driver (printer name + PCL 6 or PS) and 
select Printing Preferences.
3. Make selections on the driver tabs as desired and then click OK to save your selections.
4. Set defaults for the other printer driver if applicable.
Note:For more information about Windows printer driver options, click the Help button in the 
Printing Preferences dialog box to view the online help.
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Phaser 6140 Color Laser Printer
User Guide65
Selecting Printing Defaults in Windows for a Shared Network Printer
If the printer is shared on a network, you can set printing defaults that apply to anyone who accesses it 
from the network. These network-level defaults can be overridden by the driver settings on an 
individual user’s computer, however.
1. Navigate to your computer’s list of printers:
• For Windows XP, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows 2000 and Windows Server 2003, click Start > Settings > Printers.
• For Windows Server 2008, click Start > Settings > Printers.
2. In the Printers folder, right-click the name of your printer driver (printer name + PCL 6 or PS) and 
select Properties.
3. In the printer Properties dialog box, click the Advanced tab.
4. In the Advanced tab, click the Printing Defaults button.
5. Make selections on the driver tabs as desired and then click Apply to apply your selections.
6. Click OK to save your selections.
Selecting Printing Options for an Individual Job in Windows
This section includes:
•Printing Options for Windows PostScript Driver on page 66
•Printing Options for Windows PCL Driver on page 68
If you want to use special printing options for a particular job only, change the printer driver settings in 
the application you are printing from before sending the job to the printer.
Note:The printer driver has its own online help you can use for more information on selecting 
printing options. In the driver dialog boxes, click the Help button.
To select printing options:
1. With the desired document or graphic open in your application, open the Print dialog box.
2. Select your Phaser 6140 printer (either PostScript or PCL) and then click the Properties button to 
open the printer driver dialog box.
3. Make selections from the driver dialog box tabs as desired, beginning with settings in the 
Paper/Output tab. For a list of options, see Printing Options for Windows PostScript Driver on 
page 66, and Printing Options for Windows PCL Driver on page 68.
Note:In the PCL driver for Windows, you can save a set of printing options with a distinctive name 
and apply them to other print jobs. For instructions, refer to the online help: click the Help button in 
the printer driver dialog box.
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Phaser 6140 Color Laser Printer
User Guide 66
Printing Options for Windows PostScript Driver
For detailed information on using the printer driver options, click the Help button in the printer driver 
dialog boxes to access the driver online help.
Note:For optional printer features to be available in the printer driver dialogs, the optional features 
must be installed and enabled. If you have not enabled your installed optional features, see 
Enabling Optional Features on page 44.
Driver TabPrinting Option
Paper/Output •Job Type: Specifies the type of print job: Normal Print, Secure Print, 
Proof Print (Secure and Proof print available with extra RAM memory 
only).
•2-Sided Print: 1-Sided Print, Flip on long edge, Flip on short edge.
•Paper Size: Specifies the size of the paper to print on, including 
specifying a custom paper size.
•Paper Tray: Specifies which paper tray to print to when the Paper Tray 
setting in the PostScript printer driver is set to Auto Select.
•Paper Type: Specifies the type of paper in the tray.
•Image Orientation: Portrait or Landscape.
•Output Color: Color or Black and White.
•Saved Settings: Enables you to save the current settings under a 
specific name so that they can be used repeatedly. Also enables you to 
load and edit a set of saved settings.
•Printer Status button: Opens the printer’s internal settings page in 
CentreWare IS, in your computer’s Web browser (if the printer is 
connected to a network).
•Defaults button: Returns all of the Paper/Output tab settings to their 
defaults.
•Default All button: Returns all settings in the printer’s Properties dialog 
to their defaults.
•Help button: Opens the printer driver’s online help for the Paper/Output 
tab.
Image Options •Image Quality: Affects the quality of the print by specifying the speed 
at which the page prints.
•Brightness: Makes the printed image or page darker or lighter.
•Color Correction: Specifies how color is applied to printed images, text, 
and photographs.
•Color Balance button: Enables you to specify the density of each color 
used for printing.
•Defaults button: Returns all of the Image Options tab settings to their 
defaults.
•Help button: Opens the printer driver’s online help for the Image 
Options tab.
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Phaser 6140 Color Laser Printer
User Guide67 Layout •Pages per Sheet (N-up): For multiple-page documents, enables you to 
print more than one page per sheet of paper, including Booklet print.
•Draw Outlines: When multiple pages are printed per sheet, prints a 
border around each page.
•Fit to New Paper Size: Select the output paper size to fit the page to.
•Defaults button: Returns all of the Layout tab settings to their defaults.
•Help button: Opens the printer driver’s online help for the Layout tab.
Advanced •Image Options: Enables you to set print resolution, image color 
management and method used, True Type font configuration, and 
image magnification or reduction percentage for printed images.
•Document Options: Enables you to set PostScript print speed, True Type 
font download method, PostScript error reporting, page orientation for 
the printer’s manual feed slot, various color settings, order of pages 
printed, etc.
•Help button: Opens the printer driver’s online help for the Advanced 
tab.
•Set Features to Default button: Returns all of the Advanced tab 
settings to their defaults.
Driver TabPrinting Option
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							Printing
Phaser 6140 Color Laser Printer
User Guide 68
Printing Options for Windows PCL Driver
For detailed information on using the printer driver options, click the Help button in the printer driver 
dialog boxes to access the online help.
Note:For optional printer features to be available in the printer driver dialogs, the optional features 
must be installed and enabled. If you have not enabled your installed optional features, see 
Enabling Optional Features on page 44.
Driver TabPrinting Option
Paper/Output •Job Type: Specifies the type of print job: Normal Print, Secure Print, 
Proof Print (Secure and Proof print available with extra RAM memory 
only).
•2-Sided Print: 1-Sided Print, Flip on long edge, Flip on short edge.
•Paper Size: Specifies the size of the paper to print on, including 
specifying a custom paper size.
•Output Color: Color or Black and White.
•Paper Type: Specifies the type of paper in the tray.
•Saved Settings: Enables you to save the current settings under a 
specific name so that they can be used repeatedly. Also enables you to 
load and edit a set of saved settings.
•Paper Tray: Specifies which paper tray to print to when the Paper Tray 
setting in the PCL driver is set to Auto Select.
•Manual Feed Slot Orientation: Portrait or Landscape.
•Covers / Separators button: Enables you to specify cover and separator 
pages for print jobs.
•Printer Status button: Opens the printer’s internal settings page in 
CentreWare IS, in your computer’s Web browser (if the printer is 
connected to a network).
•Defaults button: Returns all of the Paper/Output tab settings to their 
defaults.
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Phaser 6140 Color Laser Printer
User Guide69 Image Options •Image Quality: Affects the print quality by specifying the speed at 
which the page prints.
•Output Color: Specifies Color or Black and White.
•Output Recognition: When Color is selected in the Output Color field, 
selecting this check box causes some chromatic colors to be considered 
as black color and to be printed as black.
•Image Adjustment Mode: Recommended, ICM Adjustment (System), 
CMS Adjustment (Application), Complementary Color Conversion.
•Image Types: Enables you to specify a printing mode to match the 
characteristics of the image to be printed.
•Image Auto Correction: Determines the characteristics of a specified 
image type, such as photographs on a page, and automatically 
performs correction for it.
•Image Settings button: Opens the Image Settings tab of the Graphics 
Properties dialog box.
•Color Balance button: Opens the Color Balance tab of the Graphics 
Properties dialog box.
•Profile Settings button: Opens the Profile Settings tab of the Graphics 
Properties dialog box.
•Defaults button: Returns all of the Image Option tab settings to their 
defaults.
Layout •Pages per Sheet (N-up): For multiple-page documents, enables you to 
print more than one page on one sheet of paper.
•Image Order: (Available only if more than one page is being printed on 
a sheet.) Determines the order in which pages are printed on the sheet.
•Draw Outlines: When multiple pages are printer per sheet, prints a 
border around each page.
•Booklet/Poster/Mixed Document/Rotation button: Provides settings 
for printing documents in booklet format, for printing one page of data 
enlarged over multiple pages of paper (poster print), and for specifying 
an orientation for files with pages that have mixed orientations.
•Fit to New Paper Size: Select the output paper size to fit the page to.
•Reduce/Enlarge: Specifies percentage to reduce or enlarge the image 
being printed.
•Image Orientation: Specifies Portrait or Landscape.
•Margin Shift/Margins button: Provides access to page margin settings.
•Defaults button: Returns all of the Layout tab settings to their defaults.
Watermarks/Overlays Provides access to settings for creating watermarks and overlays to print on 
pages. A page overlay is a group of PCL commands and/or data created 
from a page image and is stored as an external file.
Advanced Provides access to advanced printer options such as skipping blank pages, 
printing in draft mode, banner mode, size mismatch settings, certain 
graphic settings, and font settings.
Driver TabPrinting Option
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Phaser 6140 Color Laser Printer
User Guide 70
Selecting Printing Options for an Individual Job in Macintosh
If you want to use special printing options for a particular job only, change the printer driver settings in 
the application you are printing from before sending the job to the printer.
Note:The printer driver has its own online help you can use for more information on selecting 
printing options.
1. With the document open in your application, click File and then click Print.
2. Select the desired printing options from the menus and drop-down lists that are displayed. For a list 
of options, see Printing Options for Macintosh OS X on page 70.
Note:In Macintosh OS X, click Save from the Presets drop-down list on the Print menu screen to 
save the current printer settings. You can create multiple presets and save each with its own 
distinctive name and printer settings. To print jobs using specific printer settings, select the 
applicable saved preset in the Presets list.
3. Click Print to print the job.
Printing Options for Macintosh OS X
For detailed information on using the printer driver options, click the question mark button in the 
printer driver dialog boxes to access the online help.
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