Xerox Phaser 6140DN User Manual

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide41
6. Select your printer model from the list of Xerox printers and then click Add.
Note:If your printer was not detected, verify that the printer is on and that the Ethernet or USB 
cable is connected properly. If you have verified that the printer is on and connected correctly and 
you are using an Ethernet cable to connect to a network, try adding the printer using the IP 
address. See the following set of instructions for details.
Adding the Printer: OS X Version 10.3 LPR (IP Address) Connection
1. Open the Printer Setup Utility for Mac OS X, version 10.3.
2. Click the Add button.
3. From the Printer Browser menu, select IP Printing.
4. From the second pull-down menu, select LPD/LPR.
5. In the Printer Address field, enter the printer’s IP address. To find your printer’s IP address, see 
Finding Your Printer’s IP Address on page 37.
6. Verify that the Queue Name field is blank.
7. Select Xerox from the Printer Model pull-down menu and then select the corresponding PPD file 
with your printer name, either Xerox Phaser 6140DN PS or Xerox Phaser 6140N PS.
8. Click the Add button. The printer is added to the list.
Adding the Printer: OS X Version 10.4
1. Open the Applications folder and then open System Preferences.
2. Open Print & Fax and then select the Printing tab.
3. Click the plus button (+) below the list of printers.
4. In the top row of the window, click the Default icon.
5. In the list of printers, select your printer and then click Add.
Note:If your printer was not detected, verify that the printer is on and that the Ethernet or USB 
cable is connected properly.
Adding the Printer: OS X Version 10.4 LPD (IP Address) Connection
1. Click the Apple menu and select System Preferences and then select Print and Fax.
2. Click the plus button (+) below the list of printers.
3. Click the Add Printer button.
4. From the drop-down menu, select IP Printing.
5. In the Address field, enter the printer’s IP address.
6. Verify that the Queue field is blank.
7. Click Print Using and then select Xerox from the Printer Model menu. Select the corresponding PPD 
file for your printer.
8. Click the Add button. The printer is added to the list.
9. Close the Print and Fax window.
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 42
Adding the Printer: OS X Version 10.5
1. From the Applications folder or from the dock, open System Preferences.
2. Open Print & Fax. The list of printers appears on the left of the window.
3. Click the plus (+) button under the list of printers.
4. Click the Default icon at the top of the window.
5. Select your printer from the list and click Add.
Note:If your printer was not detected, verify that the printer is on and that the Ethernet or USB 
cable is connected properly.
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide43
Installing PrintingScout
Note:PrintingScout is a Windows-only utility.
The PrintingScout utility enables you to monitor the status of print jobs and printer supplies from your 
computer. It automatically checks the printer status when you send a print job. If the printer is unable 
to print your job, PrintingScout automatically displays an alert on your computer screen to let you 
know that the printer needs attention.
1. Insert the Software and Documentation CD into your computer’s CD drive. If the installer does not 
start automatically, navigate to your computer’s CD drive and double-click the Setup.exe installer 
file.
2. At the installer screen, click Install PrintingScout.
3. In the Choose Setup Language window, select your language and then click Next.
4. At the Xerox PrintingScout screen, click Next.
5. Read the license agreement and then click I accept the terms of the license agreement. Click 
Next.
6. At the next screen, accept the default installation destination by clicking Next.
7. Click Next.
8. Click Finish.
The PrintingScout icon appears on the right in your Window’s Taskbar.
See also: 
Checking Printer Status with PrintingScout on page 117
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 44
Enabling Optional Features
This section includes:
•Enabling Optional Features for the Windows PostScript Driver on page 44
•Enabling Optional Features for Macintosh on page 46
•Enabling Optional Features for Linux on page 47
If your printer includes the duplex unit (Phaser6140/DN printer configuration), 250-sheet feeder, RAM 
Disk, or extra memory, you must enable these options in each printer driver before you can use these 
fea t ure s.
Enabling Optional Features for the Windows PostScript Driver 
This section includes:
•Enabling Optional Features for a Network-Connected Printer on page 44
•Enabling Optional Features for a USB Cable-Connected Printer on page 44
Enabling Optional Features for a Network-Connected Printer
1. Navigate to your computer’s list of printers:
• For Windows XP, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows 2000 and Windows Server 2003, click Start > Settings > Printers.
• For Windows Server 2008, click Start > Settings > Printers.
2. In the list of printers, right-click the Phaser 6140 PS printer and select Properties.
3. Click the Configuration tab and then click the Get Information from Printer button.
The printer’s IP address should appear in the Network Address section.
4. Click Apply.
5. You can verify that the installed optional features have been enabled: click the Device Settings tab 
and then scroll down to view the Installable Options section.
6. Click OK to close the Properties dialog box.
Enabling Optional Features for a USB Cable-Connected Printer
1. Navigate to your computer’s list of printers:
• For Windows XP, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows 2000 and Windows Server 2003, click Start > Settings > Printers.
• For Windows Server 2008, click Start > Settings > Printers.
2. In the list of printers, right-click the Phaser 6140 PS printer and select Properties.
3. In the Properties dialog box, click the Device Settings tab.
4. Click the plus sign (+) to the left of Installable Options to expand and see the list of optional 
fea t ure s.
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide45
5. Enable the installed features:
• To specify the amount of RAM memory available, click Memory and then select the amount of 
memory from the drop-down list.
• To enable the 250-sheet feeder, click Paper Tray Configuration and select 2-Tray from the 
drop-down list.
• If you have enough memory to use the RAM Disk feature (minimum of 512 MB required), click 
RAM Disk and select Available from the drop-down list.
• To enable the duplex unit, click Duplex Unit and select Available from the drop-down list.
6. Click OK.
Enabling Optional Features for the Windows PCL Driver
This section includes:
•Enabling Optional Features for a Network-Connected Printer on page 44
•Enabling Optional Features for a USB Cable-Connected Printer on page 44
Enabling Optional Features for a Network-Connected Printer
1. Navigate to your computer’s list of printers:
• For Windows XP, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows 2000 and Windows Server 2003, click Start > Settings > Printers.
• For Windows Server 2008, click Start > Settings > Printers.
2. In the list of printers, right-click the Phaser 6140 PCL printer and select Properties.
3. In the Properties dialog box, click the Options tab.
4. Click the Get Information from Printer button.
The printer’s IP address should appear in the Network Address section, the installed optional 
features should be listed as Available in the Items list, and the amount of memory installed should 
appear in the Memory Capacity field.
5. Click OK.
Enabling Optional Features for a USB Cable-Connected Printer
1. Navigate to your computer’s list of printers:
• For Windows XP, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows 2000 and Windows Server 2003, click Start > Settings > Printers.
• For Windows Server 2008, click Start > Settings > Printers.
2. In the list of printers, right-click the Phaser 6140 PCL printer and select Properties.
3. In the Properties dialog box, click the Options tab.
The Items box lists the printer options. To the right of each item is the status, either Available or 
Not Available, or in the case of Memory Capacity, the amount of RAM in MB.
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 46
4. To enable the items that are installed in your printer, select the item in the list and then, in the 
Settings for: drop-down list, select Available. If you are enabling additional memory, then in 
Memory Capacity, select the amount of RAM in MB from the list.
5. Click OK.
Enabling Optional Features for Macintosh
This section includes:
•Enabling Optional Features for Macintosh OS X Version 10.3 on page 46
•Enabling Optional Features for Macintosh OS X Versions 10.4 and 10.5 on page 46
Enabling Optional Features for Macintosh OS X Version 10.3
1. From the Applications folder or from the dock, open System Preferences.
2. Open Print & Fax. The list of printers appears on the left of the window.
3. In the Printer list, select your printer and then click the Show Info icon in the top row of the 
window.
4. In the Printer Info window, from the first drop-down list, select Installable Options.
5. Select all that apply:
• If you have added the optional additional memory, select the amount of total memory from 
the Memory list.
• If you have the optional 250-sheet feeder installed (Tray 2), then select 2-Tray from the Paper 
Tray Configuration list.
• If you have enough memory to use the RAM Disk function (minimum 512 MB required), select 
the RAM Disk check box.
• If the duplex unit is installed, select the Duplex Unit check box.
6. Click the Apply Changes button.
7. Close the window.
Enabling Optional Features for Macintosh OS X Versions 10.4 and 10.5
These instructions apply to Macintosh OS X version 10.5. If your version of OS X is 10.4, the steps may 
vary slightly.
1. From the Applications folder or from the dock, open System Preferences.
2. Open Print & Fax. The list of printers appears on the left of the window.
3. Select your printer in the list and then click the Options & Supplies button.
4. In the window, click the Driver tab and select the printer’s driver from the Print Using list.
5. Enable the installed features:
• To specify the amount of RAM memory available, select the amount of memory from the drop-
down Memory Capacity list.
• To enable the optional 250-sheet feeder, click Paper Tray Configuration and select 2-Tray 
from the drop-down list.
• If you have enough memory to use the RAM Disk feature (minimum of 512 MB required), 
select Available from the RAM Disk drop-down list.
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide47
• To enable the duplex unit, select Available from the Duplex Unit drop-down list.
6. Click OK.
Enabling Optional Features for Linux
Note:These instructions are for using Common UNIX Printing System (CUPS), accessed through a 
Web browser.
1. Open your computer’s Web browser. In the address field, type http://127.0.0.1:631 and then press 
Enter.
2. At the CUPS Home tab, click the Manage Printers button.
3. Locate your printer in the list and then click the Set Printer Options button for your printer.
4. At the Set Printer Options page, enable the optional features installed on your printer:
• In the Memory field, select the amount of Memory in MB.
• If you have the 250-sheet feeder installed, select 2-Tray in the Paper Tray Configuration field.
• To enable RAM Disk (minimum 512 MB required), select the Available option.
• To enable automatic 2-sided printing, at the Duplex Unit field, select the Available option.
5. Click Set Printer Options to save the settings.
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 48
Downloaded From ManualsPrinter.com Manuals 
						

							4
Phaser 6140 Color Laser Printer
User Guide49
Printing
This chapter includes:
•Supported Paper and Media on page 50
•Loading Paper on page 55
•Setting Paper Types and Sizes on page 62
•Selecting Printing Options on page 64
•Printing on Specialty Media on page 75
•Printing Custom Sizes on page 84
•Printing on Both Sides of the Paper on page 87
•Printing Using Secure Print on page 90
•Printing Using Proof Print on page 93
Downloaded From ManualsPrinter.com Manuals 
						

							Printing
Phaser 6140 Color Laser Printer
User Guide 50
Supported Paper and Media
This section includes:
•Paper Usage Guidelines on page 50
•Paper That Can Damage Your Printer on page 51
•Paper Storage Guidelines on page 51
•Usable Paper on page 52
Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to 
ensure the best print quality and to avoid jams.
For best results, use Xerox printing media specified for your Phaser 6140 printer. They are guaranteed 
to produce excellent results with your printer.
To order paper or other specialty media, contact your local reseller or go to: 
www.xerox.com/office/6140supplies.
Caution:Damage caused by using unsupported paper, transparencies and other specialty media is 
not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total 
Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside 
these areas; please contact your local representative for details.
See also: 
Recommended Media List (North America): www.xerox.com/paper
Recommended Media List (Europe): www.xerox.com/europaper
Paper Usage Guidelines
Each printer tray accommodates certain sizes and types of paper or other specialty media. Follow these 
guidelines when loading paper and media in the trays:
• Fan paper or other specialty media before loading in the tray.
• Do not print on label stock once a label has been removed from a sheet.
• Use only paper envelopes. Do not use envelopes with windows, metal clasps, or adhesives with 
release strips.
• All envelopes should be printed single-sided only.
• Some wrinkling and embossing may occur when printing envelopes.
• Do not overload the paper trays. Do not load paper above the fill line on the inside of the paper 
guide.
• Adjust the paper guides to fit the paper size. The paper guides click into place when they are 
adjusted correctly.
• If excessive jams occur, use paper or other media from a new package.
Downloaded From ManualsPrinter.com Manuals