Xerox Phaser 6140DN User Manual

							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide101
System Setup Menu
Use this menu to configure the printer’s general operation settings. For example, time to power saver 
mode, alarm settings, etc.
ItemDescription
PowerSaver Time Specifies the length of time, from 5 to 60 minutes, that the printer is idle 
before going into Power Saver mode. For details on setting the Power Saver 
Time, see Setting the Power Saver Time on page 24.
Audio Tones Specifies whether an alarm sounds when one of the following printer errors 
or actions occurs. These are set to Off by default. The volume cannot be 
adjusted.
•Control Panel
•Invalid Key
•Machine Ready
•Job Complete
•Fa u l t  To n e
•Alert Tone
•Out of Paper
•Low Toner Alert
•Base Tone
Fault Time-Out Specifies the amount of time that passes before the printer automatically 
deletes a print job when a there has been a job error.
Set the default time-out, up to 60 seconds, in one-second increments.
Time-Out Automatically cancels a print job when it goes beyond a specified period of 
time. Set the duration allowed for the print time. When the time expires, 
the print job is canceled. Duration can be set for up to 30 minutes in one-
minute increments.
Language Specifies the language used in the control panel menus and in printed 
Information pages.
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Phaser 6140 Color Laser Printer
User Guide 102Auto Log Print Specifies whether to automatically print a Job History Report after 22 print 
jobs.
•Off (default): Prevents the Job History Report from printing 
automatically even if the number of print jobs exceeds 22.
•On: Automatically prints a report when the number of print jobs reaches 
22.
Notes:
•You cannot set this during printing.
•After changing this setting, turn off the printer and then turn 
it on again to activate the change.
Print ID Prints the user ID in the specified place on the printed page.
•Off (default): The user ID is not printed.
•To p  L e f t: Prints the user ID on the top left of the page.
•To p  R i g h t: Prints the user ID on the top right of the page.
•Bottom Left: Prints the user ID on the bottom left of the page.
•Bottom Right: Prints the user ID on the bottom right of the page.
Print Text Specifies whether the printer outputs unsupported PDL data as text when 
the printer receives it. Text data is printed on A4- or Letter-size paper.
RAM Disk This feature is available when the printer’s memory is expanded from 256 
MB to at least 512 MB RAM.
Allocates memory to the RAM Disk file system for the Secure Print, Collating 
Jobs, and Proof Print, Form Overlay, and Font Download features.
•Enable
•Disable (default)
Size Mismatch Specifies how the printer reacts when it detects a difference between the 
size of paper specified at the control panel and the size loaded in the 
specified destination tray. Or, in the case where the paper in the specified 
tray runs out, the printer will select the substitute tray based on the Size 
Mismatch settings.
When a Paper Type other than None is selected in the printer driver, it 
overwrites the Size Mismatch setting on the control panel.
•Off (default): The printer will prompt you to select a tray for printing.
•Larger Size: The printer will use a tray that has paper larger than the 
size specified for the print job but will print the page at 100% 
magnification.
•Nearest Size: The printer will use a tray that has paper nearest to the 
size specified in the print job. The page will print at 100% 
magnification.
mm/inch Specifies the units of measurement to use for the custom paper sizes:
•Millimeters (mm)
•Inches
Default Size Specifies the default paper size as either A4 or Letter.
ItemDescription
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide103
Maintenance Mode Menu
Use this menu to configure color registration and to reset defaults.
Startup Page Automatically prints the Configuration page when the printer is turned on.
•On
•Off
Odd Page 2Sided
(Phaser 6140/ND printer 
configuration only)If the optional duplex unit is installed, this specifies the process for the last 
odd page in a 2-sided print job.
•1 Sided
•2 Sided
Power On Wizard Resets the Power On Wizard. The first time the printer is turned on, a special 
menu appears on the printer control panel you can use to configure certain 
initial settings such as language, default paper size, and network settings. 
The Power On Wizard setting enables the administrator to reset the Power 
On Wizard so that the next time the printer is turned on, this special menu 
appears.
ItemDescription
F/W Version Displays the current firmware version installed in the printer.
Auto Regi Adj. Auto Registration Adjust. When On (the default), the color registration is 
adjusted automatically.
Adjust Color Regi. Adjust Color Registration. Used to correct the color registration. For details, 
see Color Registration on page 143.
•Auto Adjust: Use to force an automatic color registration correction.
•Color Regi Chart: Prints the color registration chart used to check for 
correct color registration.
•Enter Number: Use to select and correct color registration numbers. 
Fast Scan (1): For setting horizontal color registration, or Slow Scan (2) 
for setting vertical color registration.
Clear Developer Resolves print-quality defects associated with charge problems after 
high-coverage print jobs.
Toner Refresh Resolves print-quality defects associated with charge problems after 
low-coverage jobs.
ItemDescription
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 104
PCL Setup Menu
Use this menu to configure settings for the Printer Command Language (PCL). The printer’s PCL driver 
is used for applications requiring PCL. For PCL printer driver options, see Printing Options for Windows 
PCL Driver on page 68.
Drum Refresh Helps improve imaging unit performance after overexposure to light.
Init Print Meter Initialize Print Meter. Resets the Print Meter.
Initialize NVM Resets the settings in the nonvolatile memory (NVM), except for the 
network settings, to their defaults. NVM is memory that stores the printer 
settings even after the power is turned off. After selecting this option and 
restarting the printer, all the menu parameters are reset to their default 
values.
Notes:
•You cannot set this during printing.
•After changing this setting, turn off the printer and then turn 
it on again to activate the change.
Clear Storage Deletes documents stored in the printer’s RAM.
Reset Fuser Resets the fuser life counter to the starting point (0).
ItemDescription
Paper Tray Specifies the paper tray to use when the Paper Tray setting in the PCL 
printer driver is set to Auto Select.
•Auto (default)
•Tray  1
•Tray  2 (optional; if installed)
•Manual Feed Slot
Paper Size Specifies the default paper size to print.
Orientation Specifies the default paper orientation:
•Portrait (default)
•Landscape
2-Sided Specifies 2-sided printing settings:
•2-Sided Print: Specifies whether to perform 2-sided printing. The 
default is Off.
•Binding Edge: Specifies the binding direction from Flip Long Edge 
(default) or Flip Short Edge.
Font Specifies the font to use. The default font is Courier.
ItemDescription
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Phaser 6140 Color Laser Printer
User Guide105 Symbol Set Specifies the font to use for symbols. The default is Roman-8.
Font Size Specifies the font size. The default size is 12.00. You can specify a value 
between 4.00 and 50.00 in increments of 0.25. Available only for 
typographic fonts.
Font Pitch Specifies the character spacing. You can specify a value between 6.00 and 
24.00 in increments of 0.01. The default is 10.00. 
Form Line Specifies the form line (the number of lines per form). You can specify a 
value between 5 and 128 in increments of 1. The default is 60.
Quantity Specifies the number of copies to print. You can specify a value between 1 
to 999. The default is 1.
Image Enhance Selects whether to perform image enhancement.
The image enhancement feature makes the boundary line between black 
and white smoother to decrease jags and enhance the visual appearance. 
•On (default)
•Off
Hex Dump Specifies whether to print the data sent from a computer in the ASCII code 
corresponding to the hexadecimal notation format in order to check the 
data contents. 
•Enable
•Disable (default)
Draft Mode Specifies whether to print in draft mode. 
•Enable
•Disable (default)
Line Termination Allows the administrator to manually configure what line endings will be 
used when printing PCL or text files.
•Off: Line termination commands are not added.
•Add-LF: The Line Feed command is added.
•Add-CR: The Carriage Return command is added.
•CR-XX: The Line Feed and Carriage Return commands are both added.
Default Color Specifies the default color mode:
•Black (default)
•Color
ItemDescription
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 106
PostScript Setup Menu
Use this menu to configure settings for the PostScript driver. The printer’s PS driver is used for 
applications requiring PostScript. For PS driver options, see Printing Options for Windows PostScript 
Driver on page 66 and Printing Options for Macintosh OS X on page 70.
ItemDescription
PS Error Report Turns error reporting on or off.
The default is On.
PS Job Time-Out Turns the time-out off, or selects the length of time before timing out. The 
default is Off.
If you interrupt a print job at the source (computer) by canceling, or the 
network connection is lost and not all of the print job file gets sent to the 
printer, the timeout allows the printer to stop working on the canceled job 
and switch to another waiting print job.
Paper Select Mode Specifies how the printer handles tray switching if, during a print job, the 
selected tray runs out of paper. Tray settings in the PostScript printer driver 
can override this setting.
Default Color Specifies the default color mode:
•Color (default)
•Black
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide107
Control Panel Menu
Use this menu to control access to the printer settings via a password.
ItemDescription
Panel Lock Specifies whether to limit the menu operations with a password:
•Enable: Requires the operator to enter the password. If On is set, then 
you must enter the password to use the Admin Menu.
•Disable (default): All menus are accessible.
Change Password Enabled when Panel Lock is enabled. Use to change the Panel Lock 
password for access to the Admin Menu on the control panel.
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 108
Tray Settings Menu
Use this menu to configure settings for each of the printer’s paper trays.
Notes:
•When the size or type of paper loaded in the trays is different from the setting, the print quality 
may be reduced or the paper may jam in the printer. Specify the correct paper type and size.
•When the optional 250-sheet feeder (Tray 2) is installed, if the Paper Tray setting in the PCL 
driver is set to Auto Select, the tray used for printing will be the one set up at the printer control 
panel in the PCL Setup menu. For details, see Printing Options for Windows PCL Driver on 
page 68. If the Paper Tray setting in the PostScript driver is set to Auto Select, the tray used for 
printing will be the one set up at the printer control panel in the PostScript Setup menu. For 
details, see Printing Options for Windows PostScript Driver on page 66.
•When the paper size and type setting for each tray is the same, if the paper runs out in the 
specified tray, printing continues by changing to the other tray if it is installed.
Tray 1 Settings
Menu ItemContents
Paper Type Specifies the type of paper loaded in the tray.
Paper Size Specifies the paper size and orientation of the paper in the tray.
•Letter
•US Folio
•Legal
•Executive
•Monarch Env.: Use this setting for feeding Monarch envelopes short 
edge first.
•Monarch Env. L: Use this setting for feeding Monarch envelopes long 
edge first.
•DL Env.: Use this setting for feeding DL envelopes short edge first.
•DL Env. L: Use this setting for feeding DL envelopes long edge first.
•C5 Env.
•#10 Env.
•New Custom Size: Use to preset the custom size of paper loaded into 
the tray so that if you print from the printer driver but have Auto Select 
set in the driver’s Paper Tray field, the job will print without your 
intervention. The printer will compare the size set in the driver with the 
sizes set for its trays and use the tray in which it finds the correct size 
paper.
•A4
•A5
•B5
For measurements, see Usable Paper on page 52.
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide109
250-Sheet Feeder (Tray 2) Settings
Display Popup Displays a message that prompts you to set the paper size and type every 
time you load paper in the tray.
•On: A message prompts the user to set the paper size and type.
•Off (default): No message is displayed.
Menu ItemContents
Paper Type Specifies the type of paper loaded in the tray.
•Plain
•Letterhead
•Prepunched
•Colored Paper
Paper Size Specifies the paper size and orientation of the paper in the tray.
•Letter
•US Folio
•Legal
•Executive
•New Custom Size
•A4
•A5
•B5
Display Popup Displays a message that prompts you to set the paper size and type every 
time you load paper in the tray.
•On: A message prompts the user to set the paper size and type.
•Off (default): No message is displayed.
Menu ItemContents
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 110
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