Xerox Phaser 6140DN User Manual

							Printing
Phaser 6140 Color Laser Printer
User Guide51
See also: 
Loading Paper on page 55
Paper Jams on page 146
Paper That Can Damage Your Printer
Your printer is designed to use a variety of media types for print jobs; however, some media can cause 
poor output quality, increased paper jams, or damage to your printer.
Unacceptable media includes:
• Rough or porous media
• Transparencies
• Paper that has been folded or wrinkled
• Paper with staples
• Envelopes with windows or metal clasps
• Padded envelopes
• Non-laser glossy or coated paper
• Perforated media
• Carbon backed
• Pressure sensitive
• Paper designed for use in inkjet printers
Paper Storage Guidelines
Providing good storage conditions for your paper and other media contributes to optimum print 
quality.
• Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to damage from 
ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is 
particularly damaging to paper items. The intensity and length of exposure to visible light on 
paper items should be reduced as much as possible.
• Maintain constant temperatures and relative humidity.
• Avoid moisture, excessive humidity, and heat above 32°C (90°F).
• Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than outside 
walls where moisture can collect.
• Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.
• Avoid having food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave 
paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains 
an inner lining that protects the paper from moisture loss or gain.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 52
Usable Paper
Using unsuitable paper may lead to paper jams, poor print quality, printer breakdown, and damage to 
your printer. To use the features of this printer effectively, use the paper recommended here. The types 
of paper that can be used with this printer are listed in the following tables.
Printing on paper that has settings different from the paper size or paper type selected in the printer 
driver, or loading paper into a paper tray unsuitable for the type of print job, may lead to paper jams. 
To ensure that printing is done correctly, select the correct paper size, paper type, and paper tray.
The printed image may fade due to moisture, such as water, rain or vapor. For details, contact your 
reseller.
Tray  1
Paper Size• Letter (8.5 x 11 in.)
• US Folio (8.5 x 13 in.)
• Legal (8.5 x 14 in.)
• Executive (7.25 x 10.5 in.)
• A4 (210 x 297 mm / 8.2 x 11.5 in.)
• A5 (148 x 210 mm / 5.2 x 8.2 in.)
• B5 JIS (182 x 257 mm)
• #10 Envelope (4.1 x 9.5 in.)
• Monarch Envelope (3.8 x 7.5 in.)
• DL Envelope (110 x 220 mm)
• C5 Envelope (162 x 229 mm)
•Custom size range:
Width: 3–8.5 in. (76.2–215.9 mm)
Height: 5–14 in. (127–355.6 mm)
Paper Type and Weight
• Plain (65–120 g/m
2 / 17–32 lb. Bond)
• Thin Card Stock (100–163 g/m
2 / 37–60 lb. Cover)
• Thick Card Stock (160–220 g/m
2 / 60–80 lb. Cover)
•Envelope
•Labels
• Letterhead
• Glossy Paper (100–160 g/m
2 / 37–60 lb. Cover)
• Thick Glossy (160–220 g/m
2 / 60–80 lb. Cover)
•Prepunched
• Colored Paper
• Special (Heavyweight 1)
Loading Capacity250 sheets (20 lb.)
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Phaser 6140 Color Laser Printer
User Guide53
250-Sheet Feeder (Tray 2)
Paper Size• Letter (8.5 x 11 in.)
• US Folio (8.5 x 13 in.)
• Legal (8.5 x 14 in.)
• Executive (7.25 x 10.5 in.)
• A4 (210 x 297 mm)
• A5 (148 x 210 mm)
• B5 JIS (182 x 257 mm)
•Custom size range:
Width: 5.8–8.5 in. (147.3–215.9 mm)
Height: 8.3–14 in. (210.8–355.6 mm)
Paper Type and Weight
• Plain Paper (60–105 g/m
2 / 16–28 lb. Bond)
• Letterhead (plain)
•Prepunched (plain)
• Colored Paper (plain)
Loading Capacity250 sheets (20 lb.)
Manual Feed Slot
Paper Size• Letter (8.5 x 11 in.)
• Legal (8.5 x 14 in.)
• Executive (7.25 x 10.5 in.)
• US Folio (8.5 x 13 in.)
• #10 Commercial Envelope (4.1 x 9.5 in.)
• Monarch Envelope (3.8 x 7.5 in.)
• DL Envelope (110 x 220 mm)
• C5 Envelope (162 x 229 mm)
• A4 (210 x 297 mm)
• A5 (148 x 210 mm)
• B5 JIS (182 x 257 mm)
•Custom size range:
Width: 3–8.5 in. (76.2–215.9 mm)
Height: 5–14 in. (127–355.6 mm)
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							Printing
Phaser 6140 Color Laser Printer
User Guide 54Paper Type and Weight
• Plain (65–120 g/m
2 / 17–32 lb. Bond)
• Letterhead (plain)
• Thin Card Stock (100–163 g/m
2 / 28–60 lb. Cover)
• Thick Card Stock (160–220 g/m
2 / 60–80 lb. Cover)
• Glossy Paper (100–160 g/m
2 / 28–60 lb. Cover)
• Thick Glossy Paper (160–200 g/m
2 / 60–80 lb. Cover)
•Prepunched (plain)
• Colored Paper (plain)
•Labels
• Envelope (short-edge feed only for Monarch and DL envelopes)
•Special
Loading Capacity1 sheet at a time
Duplex Unit (2-Sided Printing)
Paper Size• A4 (210 x 297 mm)
• Letter (8.5 x 11 in.)
• US Folio (8.5 x 13 in.)
• Legal (8.5 x 14 in.)
•Custom size range:
Width: 3–8.5 in. (76.2–215.9 mm)
Height: 5–14 in. (127–355.6 mm)
Paper Type and Weight
• Plain (60–105 g/m
2 / 16–28 lb. Bond)
• Letterhead (plain)
•Prepunched (plain)
• Colored paper (plain)
Loading Capacity1 sheet at a time
Manual Feed Slot
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							Printing
Phaser 6140 Color Laser Printer
User Guide55
Loading Paper
This section includes:
•Loading Paper in Tray 1 on page 55
•Loading Paper in the Manual Feed Slot on page 57
•Loading Paper in the 250-Sheet Feeder (Tray 2) on page 59
Loading Paper in Tray 1
You can use Tray 1 for a wide variety of media, including:
• Plain paper
•Card stock
•Labels
•Envelopes
• Glossy paper
• Pre-printed paper (paper already printed on one side)
• Custom-size paper
For a more complete list of paper types and sizes usable in Tray 1, see Usable Paper on page 52.
Make sure of the following points when loading paper into Tray 1:
• You can load up to 250 sheets or a stack of paper (65–220 gms / 17–40 lb. Bond, 40–80 lb. Cover) 
less than 15 mm high (0.60 in.).
• Tray 1 accepts print media within the following dimensions:
• Width: 76.2–216 mm (3–8.5 in.)
• Length:127–355.6 mm (5–14 in.)
• For automatic 2-sided printing, you can load media in the range of 60–105 
g/m2 (16–28 lb. 
Bond).
• Do not load different types of paper at the same time.
• To print high quality, use high-quality paper intended for laser printers.
• Do not remove or add paper to Tray 1 during printing or if there is still paper in the tray. Doing so 
may cause a paper jam. Remove the paper, align it with the new paper and insert both into the tray 
together.
• Do not put any objects other than paper on Tray 1. Also, do not push or force down Tray 1.
• Always load paper short-edge feed first.
For more paper usage guidelines, see Supported Paper and Media on page 50.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 56
To load paper in Tray 1:
1. Gently pull the paper tray all the way out and then open the output tray to hold the printed sheets.
2. Slide the paper width guides to the edge of the tray. The width guides should be fully extended as 
shown (see picture below).
3. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the 
edges of the stack on a level surface.
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6140-006
6140-008
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Phaser 6140 Color Laser Printer
User Guide57
4. Insert all media faceup and top edge first into the paper tray.
Notes:
•Do not force the paper into the tray.
•Be careful not to bend the paper.
5. Slide the paper width guides until they rest lightly against the edge of the paper stack.
Note:When Size Mismatch (in the PCL driver’s Advanced tab, or in the PostScript driver’s Details 
section in the Advanced tab) is set to Use Printer Settings, you must set the paper type and size 
for the tray you intend to use on the printer control panel in advance.
6. Insert the tray back into the printer until it stops.
Caution:Be careful not to use excessive force on the tray. Doing so could damage the printer.
See also: 
Setting Paper Types and Sizes on page 62
Loading Paper in the Manual Feed Slot
Use the manual feed slot for a wide range of media including:
• Plain paper
•Thin card stock
• Glossy paper (Coated 2 and Coated 3)
•Labels
•Envelopes
For a more complete list of paper types and sizes usable in the Manual Feed Slot, see Usable Paper on 
page 52.
To avoid problems during printing, make sure of the following points:
• Use several sheets of the media only when adjusting the paper width guides.
• Holding the media on both sides, slowly and evenly insert the media into the printer.
• If the media looks skewed after the printer pulls it in, gently remove the media and reseat it. Then 
press the OK button or wait for the automatic calibration to start.
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							Printing
Phaser 6140 Color Laser Printer
User Guide 58
To load paper in the manual feed slot:
1. Slide the paper guides of the manual feed slot to fit the media you are using.
2. Open the output tray to hold the printed sheets.
3. Place the print media into the slot with the print side facedown and the top of the sheet entering 
the printer first.
Note:You can insert paper during the printer’s ready mode or sleep mode. The printer 
automatically detects the paper and holds it while it waits for a print job to be sent.
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Phaser 6140 Color Laser Printer
User Guide59
Loading Paper in the 250-Sheet Feeder (Tray 2)
You can use the 250-sheet feeder for the following types of media:
• Plain paper
•Letterhead
• Prepunched
•Colored paper
For supported paper sizes and weights, see Usable Paper on page 52.
To avoid problems during printing, make sure of the following points:
• Do not load different types of paper at the same time.
• To print high quality, use high-quality paper intended for laser printers.
• Do not remove or add paper to the 250-sheet feeder during printing, or if there is still paper in the 
tray. Doing so may cause a paper jam. Remove the paper, align it with the new paper, and insert 
both into the tray together.
• Do not put any objects other than paper on the tray. Also, do not push or force down the tray.
• Always load paper short-edge feed first.
Caution:Do not remove the tray during printing because it may cause a paper jam.
To load paper in the 250-sheet feeder:
1. Gently pull the paper tray out of the printer.
2. Open the output tray to hold the printed sheets.
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Phaser 6140 Color Laser Printer
User Guide 60
3. Slide the paper width guides to the edge of the tray. The width guides should be fully extended as 
shown (see picture below).
4. Squeeze the green tab on the length guide and then slide the tray until the arrow lines up with the 
appropriate paper size. The guide clicks into place.
5. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the 
edges of the stack on a level surface.
6. Place the print media into the tray with the print side faceup.
Note:Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams.
6140-013
A5 B5 A4 8.5”
7.25”
14”
13”
A4
6140-015
A4
B5 11”
10.5”
6140-008
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