Xerox Phaser 6140DN User Manual

							Printing
Phaser 6140 Color Laser Printer
User Guide91
• If you want a timestamp to be displayed on the control panel instead of a document 
name, select Use Existing Name if you are using the PostScript driver. If you are using the 
PCL driver, select Auto Retrieve.
e. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then 
click OK.
5. In the Print dialog box, click OK (or Print).
6. When you are ready to print, follow the instructions in Printing a Secure Print Job on page 91.
Note:Any print jobs stored in the RAM are erased when the printer is switched off or loses power.
Printing a Secure Print Job
1. After sending the document to be printed as a Secure Print job type, at the printer control panel, 
press the Back Arrow button to access the Walk-Up printing feature.
2. At Secure Print, press the OK button.
3. At your user name (the name you supplied to use for retrieving the document when you set up this 
Secure Print job), press OK.
4. To enter the password, use the arrow buttons to select the password numbers one at a time: press 
the Up Arrow button to increase the number, press the Down Arrow button to decrease the 
number. After entering each number, press the Fo r wa rd  A r ro w button. The number you just 
entered displays as an asterisk to keep it private. Enter the next number in the password using the 
same process as before. After entering all of the numbers in the password, press OK.
5. Do one of the following:
• If you selected to retrieve the document using a specific name, then arrow down to the name 
and press OK.
• If you selected to retrieve the document using a timestamp, you will see Select Document and 
a time stamp displayed on the control panel menu. Press OK.
6. Select from the following:
• To delete the document from memory after printing, at Delete after Print press OK.
• To print the document and keep it in the printer’s memory after printing, arrow down to Print 
and Save and then press OK.
Note:Any print jobs stored in the RAM are erased when the printer is switched off or loses power. 
To delete the document without printing it, arrow down to Delete and then press OK.
7. Set the number of copies to print using Up Arrow or Down Arrow buttons and then press OK to 
start printing.
See also: 
Setting Up a Secure Print Job on page 90
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							Printing
Phaser 6140 Color Laser Printer
User Guide 92
Storing a Print Job in Memory
If you have enough RAM installed in your printer (minimum of 512 MB) and you have the RAM Disk 
feature enabled, you can store a frequently-used print job in the printer’s RAM for printing at any time. 
The print job will stay in the printer’s memory until it is deleted or the printer is switched off.
To create a stored print job:
1. From the application you are using to print, open the Print dialog box.
2. Select your Phaser 6140 printer driver, either PCL or PostScript, and then click the Properties 
button.
3. In the Paper/Output tab of the printer driver Properties dialog box, do the following:
a. From the Job Type list, select Secure Print. The Setup (or Setting) button becomes enabled.
b. Click the Setup (or Setting) button.
c. In the Username field of the Secure Print dialog box, type the username you want to associate 
with this print job (8-character limit).
d. You can enter a numeric password in the Password field or, to make this job available to 
anyone, leave the password field empty.
e. At the Retrieve Document Name field, select Enter Document Name. In the Document Name 
field, type the name of the document as you want it to appear on the printer control panel (12-
character limit).
f. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then 
click OK.
5. In the Print dialog box, click OK (or Print).
See also: 
Enabling Optional Features on page 44
Printing a Stored Job
1. At the printer control panel, press the Back Arrow button to access the Walk-Up printing menu.
2. At Secure Print, press the OK button.
3. Arrow to the username associated with the stored document you want to print and then press OK.
4. If a password was set for this stored job and you know what it is, follow step 4 in Printing a Secure 
Print Job on page 91.
5. Arrow down to the document name (the one entered in the Document Name field of the Secure 
Print dialog box) and then press OK.
6. Arrow down to Print and Save and press OK.
Note:The stored print job can be deleted after printing if you select Delete after Print instead of 
Print and Save. The print job will also be deleted if the printer is switched off.
7. Set the number of copies to print using the Up Arrow or Down Arrow button and then press OK to 
start printing.
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							Printing
Phaser 6140 Color Laser Printer
User Guide93
Printing Using Proof Print
This section contains:
•Setting Up a Proof Print Job on page 93
•Printing a Proof Print Job on page 94
Notes:
•This special job type requires that you have a minimum of 256 MB of additional memory 
installed in the printer for a minimum total of 512 MB of RAM. For information on your printer 
configuration and available optional features, see Configurations and Options on page 22.
•The printer’s RAM Disk feature must also be enabled for you to use Proof Print. For information 
on enabling this option, see Enabling Optional Features on page 44.
The Proof Print feature enables you to temporarily store a multiple-copy print job in the printer, print 
only one set to check the print results and then, if satisfactory, print the remaining copies from the 
control panel.
Setting Up a Proof Print Job
You set up Proof Print print jobs in the printer driver at your computer. Both the PCL and PostScript 
drivers can be used for Proof Print. After setup, one copy of the job prints for you to review. Then you 
can print the rest of the copies or delete them from the printer control panel.
1. From the application you are using to print, open the Print dialog box.
2. Select your Phaser 6140 printer (PostScript or PCL printer driver) and then click the Properties 
button.
3. In the Paper/Output tab of the printer driver Properties dialog box, do the following:
a. From the Job Type list, select Proof Print.
b. If you are using the PostScript driver, click the Setup button. If you are using the PCL driver, 
click the Setting button.
c. In the Proof Print dialog box, type your name (8-character limit) in the Username field.
d. At the Retrieve Document Name field, do one of the following:
• If you want to use a specific document name to access the document from the printer 
control panel at the time of printing, select Enter Document Name. In the Document 
Name field, type the name of the document as you want it to appear on the printer control 
panel (12-character limit).
• If you want a timestamp to be displayed on the printer control panel instead of a 
document name, select Use Existing Name if you are using the PostScript driver. If you are 
using the PCL driver, select Auto Retrieve.
e. Click OK.
4. Select any other desired printing options including paper tray, paper type and paper size, and then 
click OK.
Note:Do NOT select the number of copies in the printer driver; you will do that at the control panel 
later when you print.
5. In the Print dialog box, click OK (or Print).
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							Printing
Phaser 6140 Color Laser Printer
User Guide 94
6. One set of the job prints. Review this set. If the set is OK, then when you are ready to print more 
sets, go to the printer and print the rest from the control panel. For details, see Printing a Proof Print 
Job on page 94.
Printing a Proof Print Job
1. After reviewing the first set that printed when you sent the document to be printed as a Proof Print 
job type, at the printer control panel, press the Back Arrow button to access the Walk-Up printing 
fea t ure .
2. Press the Down Arrow button to go to Proof Print and then press the OK button.
3. At your user name, or the name you supplied to use for retrieving the document when you set up 
this Proof Print job, press OK.
4. Do one of the following:
• If you selected to retrieve the document using a specific name, then at the name of the 
document, press OK.
• If you selected to retrieve the document using a timestamp, you will see Select Document and 
a time stamp displayed on the control panel menu. Press OK.
5. Select from the following:
• To print the document and then delete it from memory after printing, at Delete after Print, 
press OK.
• To print the document and keep it in the printer’s memory after printing, arrow down to Print 
and Save and then press OK.
Note:Any print jobs stored in the RAM are erased when the printer is switched off or loses power.
6. Use the Up or Down Arrow buttons to set the number of sets to print and then press OK.
See also: 
Setting Up a Proof Print Job on page 93
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							5
Phaser 6140 Color Laser Printer
User Guide95
Control Panel Menus
This chapter includes:
•Navigating the Control Panel Menus on page 96
•Information Pages Menu on page 97
•Billing Meters Menu on page 98
•Admin Menu on page 99
•Tray Settings Menu on page 108
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 96
Navigating the Control Panel Menus
The following table describes the navigation and function buttons on the control panel used to select 
menu options and operate certain printer features.
ButtonOperation
MenuUse to access control panel menus.
OKUse to confirm menu selections and to print reports 
and lists.
Up arrow (moves cursor up)
Down arrow (moves cursor down)Use to scroll through control panel menus and to 
increase or decrease setting increments.
Forward arrow (moves cursor to the right)
Back arrow (moves cursor to the left)Use to scroll forward and backward through control 
panel menus. Also use the Back Arrow button to 
display the printer’s Walk-Up Features menu.
Power Saver / Wake UpLit when in Power Saver mode. Use to wake up the 
printer from Power Saver mode or to put the printer in 
Power Saver mode.
CancelUse to cancel the current print job.
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide97
Information Pages Menu
Your printer comes with a set of information pages to help you track the printer’s performance and 
diagnose problems so you can obtain the best results from your printer. Access these pages from the 
printer control panel. Print the Menu Map to see where these information pages are located in the 
control panel menu structure.
See also: 
Information Pages on page 25
Information PageContents
Menu Map Prints a list of all main and second-level menu headings that you can use to 
help you navigate the control panel menus.
Demo Page Prints an image using all printer colors to show the printer’s current ability 
to print color.
Configuration Prints information such as default printer settings, installed options, 
network settings, and font settings.
PCL Fonts List Prints information about the printer’s installed PCL fonts and prints 
samples of each.
PCL Macro List Prints a list of configured PCL macros.
PS Fonts List Prints information about the printer’s installed PostScript fonts and prints 
samples of each.
Job History Prints recent print-job history on up to the last 22 jobs.
Error History Prints information on up to the last 42 printer errors that occurred. The 
Error History Report provides a list of error messages and Chain Link codes 
relating to paper jam errors in the system (fatal errors). The printer can 
retain up to 42 jam errors and 42 system fail errors at a time.
Print Meter Prints the print meter. The print meter contains job accounting information, 
broken down by username, showing how many pages of which size were 
printed in both color and in black and white. The print meter can be reset.
Stored Document Prints a list of documents stored in the printer’s RAM when the Secure Print 
and Proof Print features are used.
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 98
Billing Meters Menu
Billing meters display the number of processed print jobs on the printer control panel. The meters are 
divided according to the color modes. You cannot print the billing meters and you cannot reset them; 
they track the total number of pages printed for the life of the printer.
The print meter, in contrast, can be reset, and you can print the information as the Print Volume report. 
For details, see Checking Page Counts on page 121.
See also: 
Checking Print Job Status on page 117
Checking Page Counts on page 121
ItemContents
Total Impression Displays the total number of pages printed.
Color Impression Displays the total number of pages printed in color.
Black Impression Displays the total number of pages printed in black and white. Grayscale 
images printed with the composite black setting count as color pages, 
because color consumables are used. This is the default setting on most 
printers.
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide99
Admin Menu
This section includes information about the following Admin menu sub menus:
•Network Setup Menu on page 99
•USB Setup Menu on page 100
•System Setup Menu on page 101
•Maintenance Mode Menu on page 103
•PCL Setup Menu on page 104
•PostScript Setup Menu on page 106
•Control Panel Menu on page 107
You use the Admin menu to access the printer’s configuration settings.
The following table lists the sub menus contained in the Admin Menu.
Network Setup Menu
Use this menu to configure printer settings for jobs sent to the printer via a network port.
Notes:
•The settings in the Network Setup menu cannot be selected when you enter this menu during 
printing.
•You need to restart the printer to activate menu setting changes. After making changes, switch 
off the printer and then switch it on again.
ItemDescription
Ethernet Specifies the Ethernet communication speed and modes.
•Auto (default): Automatically changes between 10M Half Duplex, 10M 
Full Duplex, 100M Half Duplex, and 100M Full Duplex.
•10Base Half
•10Base Full
•100Base Half
•100Base Full
TCP/IP Specifies the settings to use for the TCP/IP protocol:
•IP Mode: IPv4 Mode, IPv6 Mode, or Dual Stack
•IPv4: Get IP Address, IP Address, Network Mask, Gateway Address
•IPsec (IP security protocol; available when enabled)
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							Control Panel Menus
Phaser 6140 Color Laser Printer
User Guide 100
USB Setup Menu
Use this menu to configure the USB port status.
Protocol When a protocol is set to Enable, it can be used. When set to Disable, it 
cannot be used.
•LPR
•Port 9100
•IPP
•SMB TCP/IP
•SMB NetBEUI
•FTP
•WSD
•SNMP
•Email Alerts
•CentreWare IS
•Bonjour (mDNS)
Host Access List Limits the IP addresses that can access this printer.
Reset Defaults Resets all network settings back to their factory defaults.
Adobe Protocol Specifies the PostScript communication protocol to use:
•Standard
•BCP
•TBCP
•Binary
•Auto
ItemDescription
Port Status Use to enable or disable the USB port status. This port must be enabled for 
you to print to a USB-connected printer.
•Enable
•Disable
Adobe Protocol Specifies the PostScript communication protocol to use:
•Standard
•BCP
•TBCP
•Binary
•Auto
ItemDescription
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