Xerox Phaser 6140DN User Manual

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide21
Control Panel
The control panel displays two screen types:
• Print screens, for displaying printer status.
• Menu screens, for configuring settings.
1.Menu Display window
Displays status messages, 
menus, and toner levels.
2.Menu button
Scrolls to the menu option. 
Switches the display between 
the menus and the print 
screen.
3.OK button
Selects the displayed menu 
option and also prints reports 
and lists.4.Wake Up / Power Saver 
button
Stays lit in Power Save mode. 
Press to exit Power Save mode 
and “wake up” the printer 
when in sleep mode. When 
printer is idle, press to 
manually put the printer in 
sleep mode.
5.Cancel Job button
Cancels the current print job.
6.Navigation / Menu select 
buttons
Up / Down Arrow buttons:
Press to scroll up and down 
through the menu display.
Back / Forward Arrow buttons:
Press to move left and right 
through the menu display. 
Back Arrow button:
Press to back out of a menu 
level. Press to display the Walk-
Up Features menu.7.Error Indicator light
Lights up to indicate an error 
condition or warning that can 
be resolved by the user.
Blinks when an error occurs 
that cannot be resolved by the 
user.
Off when the printer is 
operating properly.
8.Ready Indicator light
Lights up when the printer is 
ready to receive data.
Blinks when the printer is busy 
receiving data.
Off when an error occurs or 
when the printer is in Power 
Saver mode.
6140-004
Phaser 6140
123
4
5
6
7
8
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide 22
Configurations and Options
This section includes:
•Configurations on page 22
•Standard Features on page 22
•Additional Capabilities on page 22
•Optional Features on page 23
Configurations
The Phaser 6140 printer is available in two configurations:
• Phaser 6140/N: All standard features listed below in the Standard Features section.
• Phaser 6140/DN: All standard features listed below plus a duplex unit.
Note:You can order additional memory, trays, and the duplex unit (for automatic 2-sided printing) 
if these items are not standard on your printer.
Standard Features
All configurations of the Phaser 6140 printer come with the following features:
•250-sheet tray (Tray 1)
• Single-sheet manual feed slot
• 256 MB Memory (RAM)
Note:All printer configurations have one memory slot supporting 256 MB, 512 MB, 768 MB, or 
1024 MB DDR2 DIMMs, to a maximum of 1280 MB (256 MB standard + 1024 MB optional).
• 10Base-T/100Base-TX Ethernet interface (Network connection)
• USB 2.0 connection
•Power Saver Mode
• PrintingScout printer monitoring utility (Windows only)
• Printer information pages (Menu Map, Configuration Page, Demo Page)
• Billing meters
• Admin menu with control panel lock
Additional Capabilities
These features are built in to the printer but require additional memory to function. You can purchase 
additional memory. For details, see Optional Features on page 23.
•Wa lk- U p Pri nti n g: Printing a stored print job directly from the printer control panel.
•RAM Disk: Allocates memory to the RAM Disk file system for Collation, Secure Print, Proof Print, 
Form Overlay, and Font Download.
•Collation: Allows jobs to be stored in memory so that multiple copies can be printed in page 
sequence order: 123, 123, 123, 123, instead of 1111, 2222, 3333.
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide23
•Secure Print: Data can be stored in memory and require a password to be printed.
•Proof Print: Multiple copies can be stored in memory but allow you to print only the first set to 
check the print results. If satisfactory, the rest can be printed from the printer control panel.
•Fo r m  O ve r l ay: Enables writing PCL5 forms.
•Font Download: Enables the downloading of fonts to the RAM Disk.
Optional Features
You can purchase equipment for the following features:
• Duplex unit for automatic 2-sided printing (optional for Phaser 6140/N).
• 250-sheet feeder (Tray 2)
• Wireless LAN
• 512 MB / 1024 MB memory upgrade
See also: 
Printer Specifications on page 153
Enabling Optional Features on page 44
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide 24
Power Saver Mode
This section includes:
•Setting the Power Saver Time on page 24
•Exiting Power Saver Mode on page 24
•Starting Power Saver Mode on page 24
The printer is equipped with a Power Saver mode to reduce power consumption when it is left idle for a 
specified period of time. When no print data is received for the duration set in the Power Saver Time, 
(30 minutes is the default), the printer enters Power Saver mode. Time ranges from 5 minutes to 60 
minutes can be specified, in one-minute increments. Power consumption during Power Saver mode is 8 
W or less, and the time required to exit from Power Saver mode to a print-ready status is about 20 
seconds.
Setting the Power Saver Time
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. Arrow down to System Setup and then press OK.
4. At Power Saver Time, press OK.
• Do one of the following:
• To increase the amount of time, press the Up Arrow button until the desired time is reached 
(maximum is 60 minutes).
• To decrease the amount of time, press the Down Arrow button until the desired time is 
reached (minimum is 5 minutes).
5. Press OK.
Exiting Power Saver Mode
The printer automatically cancels Power Saver mode when it receives data from a connected computer. 
However, you can cancel Power Saver mode by pressing the Wake  U p button on the printer control 
panel. For an illustration showing the location of the Wake Up button, see Control Panel on page 21.
Starting Power Saver Mode
If you will not be using the printer for a while and want to switch into Power Saver mode without 
having to wait for it to do so automatically from the default settings, press the Wake U p button on the 
printer control panel. The printer must currently be idle and have been idle for at least one minute 
when you press the Wake Up button. If the printer is receiving data, or is calibrating after having been 
in Power Saver mode or having been restarted after a cleared jam, or if you have pressed another 
button within the last minute, it will not go into Power Saver mode.
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide25
Information Pages
This section includes:
•Menu Map on page 25
•Configuration Page on page 25
Your printer comes with a set of information pages to help you track the printer’s performance and 
diagnose problems so you can obtain the best results from your printer. You access these pages from 
the printer control panel. Listed below are the two most commonly used information pages. For a 
complete list and explanation of printer information pages, see Information Pages Menu on page 97.
Menu Map
The Menu Map lists all main and second-level menu headings that you can use to help you navigate 
the printer control panel menus. The Menu Map also lists other information pages available for 
printing.
To print the Menu Map:
1. On the printer control panel, press the Menu button.
2. At Information Pgs, press the OK button.
3. At Menu Map, press OK.
Configuration Page
This page lists printer information such as default printer settings, installed options, network settings 
(IP address, for example), and font settings. Use the information on this page to help you configure 
network settings for your printer, and to see page counts and system settings.
Note:By default, the Configuration page prints automatically each time the printer is turned on. 
You can disable this feature in the System Setup Menu under the Admin Menu settings. For details, 
see System Setup Menu on page 101.
To print the Configuration page:
1. On the printer control panel, press the Menu button.
2. At Information Pgs, press the OK button.
3. Press the Down Arrow button to go to Configuration and then press OK to print.
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide 26
CentreWare Internet Services
Note:This section applies to Phaser 6140/N or Phaser 6140/DN printer configurations connected 
to a network.
CentreWare Internet Services (CentreWare IS) enables you to easily manage, configure, and monitor a 
network printer using a Web browser on a network computer. CentreWare IS gives you access to printer 
status, configuration, security settings, diagnostic functions, and more. 
To access CentreWare IS, first make sure your printer is turned on, then enter your printer’s IP address 
in your computer’s Web browser. For details, see Finding Your Printer’s IP Address on page 37.
CentreWare IS enables you to:
• Configure the printer, email, and network settings from your computer.
• See printer information such as serial number, memory, and installed options.
• Check supplies status from your desktop, saving a trip to the printer.
• View a usage summary.
Note:CentreWare IS requires a Web browser and a TCP/IP connection between the printer and the 
network (in Windows or Macintosh environments). TCP/IP and HTTP must be enabled in the 
printer, and a browser that supports JavaScript is required. If JavaScript is disabled, a warning 
message appears and CentreWare IS may not function properly.
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide27
More Information
The following links provide more information about your printer and its capabilities.
InformationSource
Installation GuidePackaged with printer.
Quick Use GuidePackaged with printer.
User Guide (PDF)Software and Documentation CD
Video Tutorialswww.xerox.com/office/6140docs
Recommended Media List Europe: www.xerox.com/europaper
North America: www.xerox.com/paper
Online Support Assistantwww.xerox.com/office/6140support
Te c h n i c a l  S u p p o r twww.xerox.com/office/6140support
Information pages Print from the control panel menu.
Downloaded From ManualsPrinter.com Manuals 
						

							Fe a t u r e s
Phaser 6140 Color Laser Printer
User Guide 28
Downloaded From ManualsPrinter.com Manuals 
						

							3
Phaser 6140 Color Laser Printer
User Guide29
Installation and Setup
This chapter includes:
•Installation and Setup Overview on page 30
•Choosing a Location for the Printer on page 31
•Connecting the Printer on page 32
•Configuring Network Settings on page 34
•Installing the Printer Drivers on page 38
•Installing PrintingScout on page 43
•Enabling Optional Features on page 44
See also: 
Online Support Assistant at www.xerox.com/office/6140support
Downloaded From ManualsPrinter.com Manuals 
						

							Installation and Setup
Phaser 6140 Color Laser Printer
User Guide 30
Installation and Setup Overview
Before using the printer, you must:
1. Make sure the printer is set up correctly in an appropriate location. For details, see Choosing a 
Location for the Printer on page 31.
2. Select a connection method. For details, see Choosing a Connection Method on page 32.
3. Make sure the printer is connected correctly. For details, see Connecting the Printer on page 32.
4. Turn on the printer and the computer. The printer’s Configuration page should print by default. If it 
does not, see Configuration Page on page 25. If you are connected to a network, keep the 
Configuration page for referencing network settings such as your printer’s IP address.
5. If connected to a network, configure network settings. For details, see Configuring Network 
Settings on page 34.
6. Install drivers and software utilities from the Software and Documentation CD. The software 
installation procedure used depends on your connection type (network or USB). For details, see 
Installing the Printer Drivers on page 38.
Note:If the Software and Documentation CD is not available, you can download the latest drivers 
from www.xerox.com/office/6140drivers.
Downloaded From ManualsPrinter.com Manuals