Xerox Phaser 6128MFP User Manual

							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
111
Fax Defaults Menu
Tray Settings
There is one submenu under the Tray Settings menu: Manual Feed Slot. You can set paper 
size, paper type, or Display Popup for this tray.
Common Settings for the Paper Tray
When the size or type of paper that is loaded is different from the setting, the print quality 
may fall or paper may jam. Specify the correct paper type and size.
When the paper size and type setting for each tray is the same, printing continues by 
changing the feeding tray if the paper in the specified tray has run out.
Item Description
Fax to Specifies whether you want to use, the keypad, speed dial, or phone book 
to enter the fax number.
Resolution Specifies the resolution of the fax.
Lighten/Darken Lightens or darkens the scanned image.
Delayed Start Specifies the time delay before sending a fax job. Up to 23 hours and 59 
minutes can be specified for the delay.
Item Description
Paper Size Specify the paper size and orientation for each tray.
•Manual Feed Slot
•Paper Tray (default: Auto)
For details, refer to Setting Paper Types and Sizes on page 47.
Paper Type Specifies the type of paper loaded in each tray.
•Manual Feed Slot (default: Thin Card Stock)
•Paper Tray (default: Plain)
For details, refer to Setting Paper Types and Sizes on page 47.
Display Popup Specifies whether or not to display the message that prompts you to set 
the paper size and type every time you load paper in the tray.
When you select On, the message that prompts you to set the paper size 
and type is displayed.The default is Off.
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
112
Information Pages
Prints various types of reports and lists.
• The information pages are printed on A4-size paper. Load A4-size paper into the tray. 
• For the procedure for printing information pages, refer to Printing Information Pages 
on page 112.
Printing Information Pages
Information pages are printed from the control panel.
1. Press the System button to display the Menu screen.
2. Press the Up Arrow or Down Arrow button until Information Pages is displayed, and 
then press the Forward Arrow or OK button.
3. Press the Up Arrow or Down Arrow button until the desired report/list is displayed, and 
then press the OK button. The selected information page is printed.
Reports Description
Menu Map Prints a map of the control panel menus in English. For all other languages, go to 
www.xerox.com/office/6128MFPsupport
.
Configuration Prints status of the printer, such as hardware configuration and network 
information. Print this report to check whether optional accessories have been 
correctly installed.
PCL Fonts List Prints information on PCL fonts and samples of these fonts.
PCL Macro List Prints a list of PCL macros.
Job History Prints information on printing result, such as whether data from the computer has 
been printed correctly. The status of a maximum of 22 jobs can be printed on the 
Job History Report.
Use the control panel to set whether to print the Job History Report automatically 
for every 22 jobs completed. For details, refer to System Setup on page 118.
Error History Prints information of up to the latest 42 errors that occurred in this printer.
Protocol Monitor Provides information about the previous fax job as an aid in determining fax 
protocol problems.
Stored Documents Prints a list of documents stored in the printer when using the secure print and 
sample print feature. 
For details, refer to Printing Confidential Documents - Secure Print on page 64 
and Print After Checking Printing Result - Proof Print on page 66.
Demo Page You can print a sample of the document to check the printer’s performance.
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
113
Billing Meters
Displays the number of processed print jobs on the control panel. The meter is divided 
according to the color modes.
See also: 
Checking Page Counts on page 157
Admin Menu
This menu contains these submenus:
• Phone Book
• Print Language
• Network Setup
• Fax Settings
•System Setup
• Maintenance
• Secure Settings
• Admin Reports
• Scan to Email
Phone Book
Use this menu to create and delete speed dial and group dial numbers.
Item Description
Total Impression Displays the total number of pages printed.
Color Impression Displays the total number of pages printed in color.
Black Impression Displays the total number of pages printed in black/white.
Item Description
Speed Dial Use the Speed Dial menu to edit speed dial address 
book entries.
Group Dial Use the Group Dial menu to create speed dial groups.
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
114
Print Language
Use this menu to specify PCL settings.
Network Setup
Specifies printer settings affecting jobs sent to the printer through a network port.
• The settings in the Network Setup menu cannot be set when entering this menu 
during printing.
• You need to restart the printer to activate the new settings. After making the settings, 
turn off the printer and then turn it on again.
Item Description
Paper Size Specifies the default paper size.
Orientation The paper printing direction can be selected from Portrait and Landscape. 
The default is Portrait.
Font Specifies the font used. The default is Courier.
Symbol Set Specifies the font for symbols. The default is ROMAN-8.
Font Size Specifies the default font size. Available only for typographic fonts.
Font Pitch Specifies the character spacing. The default is 10.00. You can specify a 
value between 6.00 and 24.00 in increments of 0.01.
Form Line Specifies the form line (the number of lines per form). The default is 64. You 
can specify a value between 5 and 128 in increments of 1.
Quantity Specifies the copies to be printed. You can specify a value between 1 to 
999. The default is 1.
Image Enhance Selects whether to perform image enhancement.
Image enhancement is a feature that makes the boundary line between 
black and white smoother in order to decrease jags and enhance the visual 
appearance. The default is On.
Hex Dump Specifies whether to print the data sent from a computer in the ASCII code 
corresponding to the hexadecimal notation format in order to check the 
data contents. The default is Disable.
Draft Mode Specifies whether to print in draft mode. The default is Disable.
Line 
TerminationSpecifies line termination.
•Off  
Line termination commands are not added.
•Add-LF  
The Line Feed command is added.
•Add-CR  
The Carriage Return command is added.
•CR-XX  
The Line Feed and Carriage Return commands are both added.
Default Color Specifies the default color mode.
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
115
Item Description
Ethernet Specifies the communication speed and the modes of Ethernet.
•Auto (default) 
Automatically detects 10Base Half, 10Base Full, 100Base Half, and 
100Base Full.
•10Base Half  
Uses 10Base-T half-duplex.
•10Base Full  
Uses 10Base-T full-duplex.
•100Base Half  
Uses 100Base-TX half-duplex.
•100Base Full  
Uses 100Base-TX full-duplex.
TCP/IP/IPV4 Specifies the TCP/IP settings for the network.
Get IP 
AddressSpecifies whether to automatically or manually retrieve the IP address.
•DHCP/AutoIP (default) 
Automatically sets the IP address.
•BOOTP 
Uses BOOTP to set the IP address automatically.
•RARP 
Uses RARP to set the IP address automatically.
•DHCP 
Uses DHCP to set the IP address automatically.
•Panel 
You can set the IP address manually by entering it on the 
operator panel.
IP Address, 
Network 
Mask, 
Gateway 
AddressThese items are used to check the addresses that have been obtained 
automatically or to specify addresses manually. Enter the address in the 
format of xxx.xxx.xxx.xxx. You can specify values in the range of 0 to 255 
for xxx.
• To set addresses manually, set the Get IP Address to Panel.
• Make sure that you have a unique IP address. A duplicate IP address 
may affect the whole network. For the addresses you need to set 
manually, contact your network administrator.
Protocol Set Enable when using the protocol. When Disable is selected, the 
protocol cannot be activated.
•LPR (default: Enable)
•Port 9100 (default: Enable)
•FTP (default: Enable)
•SNMP (default: Enable)
•Email Alerts (default: Enable)
•CentreWare IS (default: Enable)
•Bonjour (mDNS) (default: Enable)
Host Access List Limits the IP addresses that can access this printer.
Initialize NVM Initializes network data stored in NVM. After executing this function and 
rebooting the printer, all network settings are reset to their default values.
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
116
Fax Settings
Item Description
Interval Timer Specifies the interval time between resend attempts.
Number of Redial Specifies the number of redial attempts. 
Int. of Redial Specifies the time between redial attempts.
Ans Select: Specifies the receiving mode:
•TEL Mode  
Automatic fax reception is turned off. You can receive a 
fax by picking up the handset of the external phone, and 
then pressing the remote receive code, or by setting 
OnHook to On (you can hear voice or fax tones from the 
remote machine), and then pressing Start.
•FA X  M o d e  
A fax is automatically received.
•TEL/FAX Mode  
When the printer receive an incoming fax, the external 
telephone rings for the time specified by Auto Ans. 
TEL/FAX, and then the printer automatically receive the 
fax. If incoming data is not a fax, the printer beeps the 
internal speaker.
•Ans/FAX Mode  
The printer can share one telephone line with an 
answering machine. In this mode, the printer will monitor 
the fax signal and pick up the line if there are fax tones. If 
the phone communication in your country is serial, this 
mode is not available. 
•DRPD Mode  
Before using the Distinctive Ring Pattern Detection 
(DRPD) option, distinctive ring service must be installed 
on your telephone line by the telephone company. After 
the telephone company has provided a separate number 
for faxing with a distinctive ring pattern, configure the fax 
setup to monitor for that specific ring pattern.
Auto Answer Fax When FAX Mode is enabled, specifies how long the printer 
waits before answering an incoming call. Values range from 0 
to 255 seconds.
Auto Ans. TEL/FAX When TEL/FAX Mode is enabled, specifies how long the 
printer waits before answering an incoming call. Values range 
from 0 to 255 seconds.
Auto Ans. Ans/FAX When ANS/FAX Mode is enabled, specifies how long the 
printer waits before answering an incoming call. Values range 
from 0 to 255 seconds.
Line Monitor Specifies the volume of the external phone (line monitor).
Ring Tone Volume Specifies the volume for the incoming faxes.
Line Type Specifies the default line type. 
Dialing Type Specifies the dialing type.
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
117
Junk Fax Filter When set to On, incoming faxes are only accepted from 
numbers registered in the Address Book. 
Remote Receive Specifies whether to receive a fax by pressing the remote 
receive code on the external telephone after picking up the 
handset of the telephone. When set to On, a fax can be 
received by pressing the remote receive code on the 
external telephone.
Remote Rcv Tone Specifies the tone in two digits (00-99) when Remote Receive 
is set to On.
Send Header When set to On, the sender record is printed at the head of 
the fax.
Company Name Specifies the sender name to be recorded in the 
sender report.
Your Fax Number Specifies your telephone number, which is printed at the top 
of each page sent from your printer.
Fax Cover Page When set to On, automatically prints a fax cover page. When 
set to Off, does not print a fax cover page.
DRPD Pattern
Pattern 1
Pattern 2
Pattern 3
Pattern 4
Pattern 5Specifies a distinctive ring pattern for use with DRPD service. 
DRPD Patterns are specified by your telephone company. The 
patterns provided with your multifunction printer are shown 
below, with Pattern 1 at the top and Pattern 5 at the bottom:
Forward Settings Specifies when the printer should forward all of the outgoing 
faxes to a specified destination. 
Fwd. Settings Num Specifies the number that outgoing faxes are forwarded to. Item Description
6128mfp-130
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
118
System Setup
System Setup menu is used to make the printer operation settings, such as for alarm and 
power saver mode.
Fwd. Set Print Specifies if the outgoing faxes should be printed when they 
are forwarded. When set to On, all of the forwarded faxes 
are printed.
Fwd. Error Print Prints a report if a forwarded fax is not successfully sent.
Prefix Dial Specifies whether or not to add the prefix number when you 
send a fax.
Prefix Dial Num Specifies the prefix dial number, up to five digits. This number 
dials before any auto dial number is started. It is useful for 
accessing the PABX exchange.
Discard Size Specifies if the printer should discard any excess data at the 
bottom of the page.
ECM (Error Correction Mode) If ECM is set to On (the default), it attempts to correct errors 
in the fax transmission, caused by problems, such as a noisy 
telephone line. 
Extel Hook Thresh Specifies the threshold value for the external telephone.
Modem Speed Specifies the fax modem speed.
Country Specifies the country where the printer is used.
Item Description
Power Saver Timer Specifies the transitional time of Power Saver Modes 1 and 2 in increments of 1 minute.
•Mode 1 (Printer)  
1 min. to 60 min. (default is 30 minutes)
•Mode 2 (System)  
5 min. to 120 min. (default is 30 minutes)
For details, refer to Power Saver Mode on page 22.
Auto Reset Specifies the time the printer waits for further control panel input before 
automatically resetting the settings for COPY, SCAN, or FAX and returning to the 
standby mode.
Fault Time-Out You can cancel a printing process when it goes beyond a set time period. Set the time 
until the print job is canceled. When this timeout expires, the print job is canceled.
• 5 sec. to 300 sec. (default: 30 sec.) 
Specifies the amount of time in increments of 1 second the printer waits for 
additional data before it cancels the job.
•Off 
Cannot cancel. Item Description
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
119
Time-Out You can cancel a printing process when it goes beyond a set time period. Set the time 
until the print job is canceled. When this timeout expires, the print job is canceled.
• 5 sec. to 300 sec. (default: 30 sec.): Specifies the amount of time in increments of 
1 second the printer waits for additional data before it cancels the job.
•Off: Cannot cancel.
Clock Settings Specifies the date and time.
•Set Date
• Set Time
•Date Format 
Select either yy/mm/dd, mm/dd/yy, or dd/mm/yy.
•Time Format  
12 or 24 hour formats are available.
•Time Zone  
Set the time zone based on Coordinated Universal Time (UTC) for your location.
Alert Tone Specifies whether to turn on the alarm when an error occurs in the printer. You cannot 
adjust the sound volume.
•Panel Select Tone (default: Off)
•Panel Alert Tone (default: Off)
•Machine Ready Tone (default: Off)
•Copy Job Tone (default: Off)
•Non-Copy Job Tone (default: Off)
•Fa u l t  To n e (default: Off)
•Alert Tone (default: Off)
•Out of Paper (default: Off)
•Low Toner (default: Off)
•Auto Clear Alert (default: Off)
•Base Tone (default: Off)
•All Tones (default: Off)
mm/inch Set the units for the custom paper size to millimeters (mm) or inches.
•millimeter (mm) (default) 
The paper size is displayed in millimeters
•inch ()  
The paper size is displayed in inches.
Def. PrintPaper 
SizeSets the default paper size to either Letter or A4. Item Description
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							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
120
Auto Log Print Specifies whether to automatically print information about the printed data that has 
been processed in the printer (Job History Report).
•Off (default) 
Select this if you do not want to print the Job History Report automatically even if 
the number of print jobs exceeds 22.
•On 
Automatically prints a report when the number of print jobs reaches 22.
• You cannot set this during printing.
• You can print the Job History Report from the Information Pgs menu.
• You need to restart the printer to activate the new settings. After making the 
settings, turn off the printer and then turn it on again.
Print ID Select this to print the user ID on a specified position.
•Off (default)  
User ID is not printed.
•To p  L e f t   
Prints the user ID on the top left of the sheet of paper.
•To p  R i g h t   
Prints the user ID on the top right of the sheet of paper.
•Bottom Left  
Prints the user ID on the bottom left of the sheet of paper.
•Bottom Right  
Prints the user ID on the bottom right of the sheet of paper.
Print Text Specifies whether the printer outputs PDL data, which is not supported by the printer, 
as text when the printer receives it. Text data is printed on A4 or Letter size paper.
•Off (default)  
Does not print the received data.
•On  
Prints the received data as text data.
Fax Activity The printer can be set to print a report on faxes sent and received.
•Auto Print  
When set to Auto Print, the printer automatically prints a report every 50 fax jobs.
•No Auto Print (default)  
No report is automatically printed.
Fax Transmit Specifies when a fax transmission report is printed.
•Print Always (default) 
Prints a transmission report for every single recipient fax job.
•Print at Error  
Prints a transmission report only when an error occurs.
•Do Not print  
No transmission reports are printed.
Fax Broadcast Specifies when a fax transmission report is printed for group jobs.
•Print Always (default)  
Prints a transmission report for every group fax job.
•Print at Error
  
Prints a transmission report only when an error occurs during a group job.
•Do Not print  
Transmission reports are not printed. Item Description
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