Xerox Phaser 6128MFP User Manual

							Scanning to Email
Phaser® 6128MFP Multifunction Printer
81
Scanning to Email
To scan to email:
1. On the printer control panel, click the E-mail button.
2. Select Email to, and then press the OK button.
3. Choose the method for selecting the recipient:
• To manually enter the email address, select Email to, Email Address, and then 
press the OK button. Use the keypad to enter the address. 
• To select an email address in the Address Book, select Address Book, and then 
press OK.
• To select a group email address in the Address Book, select Email Group, and then 
press the OK button. 
 
When using the Address Book, press the Up Arrow or Down Arrow button to select 
the address that points to the desired recipient, and then press the Fo r wa rd  A r row 
button to select whether the address is in the To, Bcc, or blank line. When finished 
selecting addresses, and then press the OK button.
4. Press the Start button.
The printer begins scanning your documents, and will email them as attachments of 
the default file type.
See also: 
Adjusting Scanning Options on page 85
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning to a FTP Server
Phaser® 6128MFP Multifunction Printer
82
Scanning to a FTP Server
If you have not created an address for the printer to use, see the Installation and Setup 
Overview on page 26.
To scan to a FTP server:
1. On the printer control panel, click the Scan button.
2. Select Server (FTP), and then press the OK button.
3. Select Scan to, and then press the OK button.
4. Press the Up Arrow or Down Arrow button to select the address that points to your 
computer, and then press the OK button.
5. Press the Start button.
The printer scans the document and the image is placed on the FTP server.
See also: 
Adjusting Scanning Options on page 85
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Images into an Application
Phaser® 6128MFP Multifunction Printer
83
Scanning Images into an Application
You can import images directly from the scanner into Windows or Macintosh applications 
on your computer.
Note: The printer must be connected to the computer with a USB cable.
Scanning an Image into a Windows Application (TWAIN)
To import images into an application on Windows 2000, Windows XP, Windows Server 
2003, and Windows Vista:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are using 
Word to place an image in a document:
a. Select Insert. 
b. Select Picture. 
c. Select From Scanner or Camera. 
d. Select the scanner, and then click the Custom Insert button.
3. Specify the paper source in the Paper source drop-down menu: Document Glass or 
Document Feeder.
4. Specify the other scanner driver settings as desired.
Note: For more information, click the Help button to view the online help.
5. Click the Scan button.
The printer scans the document and the image is placed in your application.
Using the WIA Image Manager in a Windows Application
You can scan and import images into an application using the WIA Image Manager on 
Windows XP and Windows Server 2003. 
Note: The printer must be connected to the computer with a USB cable.
To import scanned images into an application:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are using 
Microsoft Word to place an image in a document:
a. Select Insert. 
b. Select Picture. 
c. Select From Scanner or Camera. 
d. Select the scanner, and then click the Custom Insert button.
3. Select the paper source in the Paper source drop-down menu, either Flatbed or 
Document Feeder.
Downloaded From ManualsPrinter.com Manuals 
						

							Scanning Images into an Application
Phaser® 6128MFP Multifunction Printer
84 4. Specify any other scanner driver settings.
5. Click the Scan button.
The printer scans the document and the image is placed in your application.
Scanning an Image into a Macintosh OS X Application
Note: The printer must be connected to the computer with a USB cable.
To import images into an application:
1. Open the file you want to place the image in.
2. Select the application’s menu item to acquire the image. For example, if you are using 
Word to place an image in a document:
a. Select Insert. 
b. Select Picture. 
c. Select From Scanner or Camera. 
d. Select the scanner, and then click the Acquire button.
3. Specify the paper source in the Scan from drop-down menu: Document Glass or 
Document Feeder.
4. Specify the other scanner driver settings as desired.
Note: For more information, click the Help button to view the online help.
5. Click the Scan button.
The printer scans the document and the image is placed in your application.
Downloaded From ManualsPrinter.com Manuals 
						

							Adjusting Scanning Options
Phaser® 6128MFP Multifunction Printer
85
Adjusting Scanning Options
This section includes:
•Adjusting the Default Scan Settings on page 85
•Changing the Scan Settings for an Individual Job on page 87
Adjusting the Default Scan Settings
This section includes:
•Setting the Color Mode on page 85
•Setting the Scan Resolution on page 85
•Setting the Scanned Image File Type on page 86
•Setting the Original Size on page 86
•Automatically Suppressing Background Variations on page 86
For a complete list of the default settings, see Scan Defaults Menu on page 110.
Setting the Color Mode
You can scan an image in color or in black & white. Selecting black & white significantly 
reduces the file size of the scanned images. An image scanned in color will have a larger file 
size than the same image scanned in black & white.
1. Press the System button.
2. Select Defaults Settings, and then press the OK button.
3. Select Scan Defaults, and then press the OK button.
4. Select Color, and then press the OK button.
5. Change the color setting to either Color or Black & White, and then press the OK button.
To change the color mode temporarily, press the Color Mode button on the control panel.
Setting the Scan Resolution
You may want to change the scan resolution depending on the way you plan to use the 
scanned image. Scan resolution affects both the size and image quality of the scanned 
image file. The higher the scan resolution, the larger the file size.
To select the scan resolution:
1. Press the System button.
2. Select Defaults Settings, and then press the OK button.
3. Select Scan Defaults, and then press the OK button.
4. Select Resolution, and then press the OK button.
5. Select one of the following options, and then press the OK button:
•200x200: (factory default) Produces the lowest resolution and smallest file size.
•300x300: Produces medium resolution and a medium file size.
•400x400: Produces high resolution and a large file size. 
•600x600: Produces the highest resolution and largest file size. 
Downloaded From ManualsPrinter.com Manuals 
						

							Adjusting Scanning Options
Phaser® 6128MFP Multifunction Printer
86
Setting the Original Size
To specify the size of the original:
1. Press the System button.
2. Select Defaults Settings, and then press the OK button.
3. Select Scan Defaults, and then press the OK button.
4. Select Document Size, and then press the OK button.
5. Select a specific paper size to determine the area to be scanned, and then press the OK 
button. The factory default setting is A4/Letter.
Setting the Scanned Image File Type
To specify the file type of the scanned image:
1. Press the System button.
2. Select Defaults Settings, and then press the OK button.
3. Select Scan Defaults, and then press the OK button.
4. Select File Format, and then press the OK button.
5. Select the type, and then press the OK button.
Available types:
•PDF (factory default)
•MultiPageTIFF
•TIFF
•JPEG
Automatically Suppressing Background Variations
When you are using originals printed on thin paper, text or images printed on one side of 
the paper can sometimes be seen on the other side of the paper. To prevent this from 
happening in your scanned document, and to improve the quality for two-sided scanned 
pages, use the Auto Exposure setting on the printer control panel. This setting minimizes 
the sensitivity of the scanner to variations in the light background colors.
To turn on or off automatic suppression:
1. Press the System button.
2. Select Defaults Settings, and then press the OK button.
3. Select Scan Defaults, and then press the OK button.
4. Select Auto Exposure, and then press the OK button.
5. Select either On or Off, and then press the OK button.
Note: The default setting is On.
Downloaded From ManualsPrinter.com Manuals 
						

							Adjusting Scanning Options
Phaser® 6128MFP Multifunction Printer
87
Changing the Scan Settings for an Individual Job
To temporarily change a scan setting when emailing the scanned image:
1. Press the E-mail button.
2. Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.
3. Change the selected setting, and then press the OK button.
4. Press the Start button to begin the scan.
To temporarily change a scan setting when scanning to a computer:
1. Press the Scan button.
2. Select the scan to destination, and then press the OK button.
3. Press the Down Arrow or the Up Arrow button to scroll through the menu of settings.
4. Change the selected setting, and then press the OK button.
5. Press the Start button to begin the scan.
Downloaded From ManualsPrinter.com Manuals 
						

							Phaser® 6128MFP Multifunction Printer
88
Downloaded From ManualsPrinter.com Manuals 
						

							Phaser® 6128MFP Multifunction Printer
89
.
This chapter includes:
•Basic Faxing on page 90
•Using the Address Book When Faxing on page 92
•Selecting Fax Options for Single Jobs on page 97
•Fax Configuration on page 99
•Managing Fax Functions on page 100
See also: 
Installation and Setup Overview on page 26
Using the Fax Quick Start Tutorial (English Only) at 
www.xerox.com/office/6128MFPdocs
Fa x i n g
7
Downloaded From ManualsPrinter.com Manuals 
						

							Basic Faxing
Phaser® 6128MFP Multifunction Printer
90
Basic Faxing
This section includes:
•Sending a Fax from the Printer on page 90
•Sending a Fax from Your Computer on page 90
Note: Before faxing you must set the country code and fax number for the printer. See Fa x  
Configuration on page 99.
Sending a Fax from the Printer
To quickly send a fax from the printer to a single recipient using factory defaults:
1. Select one of the following methods: 
•Document Glass: Lift the document feeder or the document glass cover, and then 
place the original facedown on the back, left corner of the document glass.
•Document Feeder: Insert originals faceup with the top of the page entering the 
feeder first. Adjust the paper guides so they fit against the originals.
2. On the printer control panel, press the Fa x button.
3. Using the alphanumeric keypad, enter the fax telephone number, and then press the 
Start button.
If you use the document feeder, the printer scans the pages and transmits the fax. If 
you use the document glass, the printer scans the page, and then transmits the fax.
Note: The fax transmission status is contained on the confirmation page.
See also: 
Using the Address Book When Faxing on page 92
Managing Fax Functions on page 100
Printing Transmission Reports on page 100
Inserting Pauses in Fax Numbers on page 104
Sending a Fax from Your Computer
You can send a fax to the printer from an application on your computer.
Windows Applications
To send a fax from a Windows 2000, Windows XP, Windows Server 2003, or Windows 
Vista application:
1. Access the application’s Print dialog box, select your Phaser 6128MFP printer, and 
then click the Properties button to open the printer driver. In some applications, the 
Properties button may instead be the Preferences button.
2. On the Paper/Output tab, select Fa x from the Job Type drop-down list.
3. On the Transmission image quality drop-down list, select a quality setting.
Downloaded From ManualsPrinter.com Manuals