Xerox Phaser 6128MFP User Manual

							Managing Fax Functions
Phaser® 6128MFP Multifunction Printer
101
Enabling or Disabling Secure Faxes
When the Secure Receive Lock option is enabled, a password is required before faxes can be 
printed or removed.
To enable or disable Secure Receive Lock:
1. On the printer control panel, press the System button.
2. Select Admin Menu, and then press the OK button.
3. Select Secure Settings, and then press the OK button.
4. Select Panel Lock, and then press the OK button twice.
5. Select Enable, and then press the OK button.
6. Press the Exit button one time.
7. Select Secure Receive, and then press the OK button twice.
8. Select one of the following options, and then press the OK button:
•Disable: This option turns off the Secure Receive Lock option if it is on. 
•Enable: This option turns on the Secure Receive Lock option if it is off. 
9. If you want to change your password, select Change Password, and then press the 
OK button. 
10. Enter a new four digit password, and then press the OK button.
Note: The default password is 0000.
Printing Secure Faxes
If the Secure Receive Lock option is enabled, you must enter your numeric password to 
print a received fax. 
To print or clear all secure faxes:
1. On the printer control panel, press the Job Status button.
2. Select Wal k- U p Fea tu re s, and then press the OK button.
3. Select Secure Receive, and then press the OK button.
4. When prompted, enter your four-digit password, and then press the OK button.
The received faxes are printed.
Downloaded From ManualsPrinter.com Manuals 
						

							Managing Fax Functions
Phaser® 6128MFP Multifunction Printer
102
Limiting Access to Fax and Scan Operations
Enabling the Scan/Fax Lock option limits access to fax and scan operations by requiring a 
password to be entered before faxing or scanning.
To enable or disable Scan/Fax Lock:
1. On the printer control panel, press the System button.
2. Select Admin Menu, and then press the OK button.
3. Select Secure Settings, and then press the OK button.
4. Select Panel Lock, and then press the OK button twice.
5. Select Enable, and then press the OK button.
6. Press the Exit button one time.
7. Select Scan/Fax Lock, and then press the OK button twice.
8. Select one of the following options, and then press the OK button:
•Disable: This option turns off the Scan/Fax Lock option if it is on. 
•Enable: This option turns on the Scan/Fax Lock option if it is off. 
9. If you want to change your password, select Change Password, and then press the 
OK button. 
10. Enter a new four digit password, and then press the OK button.
Note: The default password is 0000.
Limiting Who Can Send Faxes to the Printer
When the Junk Fax Filter setting is enabled, the printer only prints faxes received from 
phone numbers in the address book.
To turn off/on the Junk Fax Filter option:
1. On the printer control panel, press the System button.
2. Select Admin Menu, and press the OK button.
3. Select Fax Settings, and press the OK button.
4. Select Junk Fax Filter, and press the OK button.
5. Select one of the following options, and then press the OK button:
•Off: When off, anybody can send you a fax.
•On: When on, faxes are only received from phone numbers in the printer’s 
address book.
Downloaded From ManualsPrinter.com Manuals 
						

							Managing Fax Functions
Phaser® 6128MFP Multifunction Printer
103
Copy, Scan, Fax Password Feature
The system administrator can set a password by level and function to keep certain users 
from using different features. Only one password is necessary for each feature: copy, scan, 
or fax.
To set the password:
1. On the printer control panel, press the System button.
2. Select Admin Menu, and press the OK button.
3. Select Secure Settings, and press the OK button.
4. Select Service Lock, and press the OK button.
5. Select one of the following options, and then press the OK button:
•Copy
•Fa x
•Scan to Email
•Scan to PC
Printing Fax Reports
Several fax reports are available to provide information about faxing activities, directories, 
and pending jobs. The Speed Dial report and the Address Book report display information 
about fax numbers, individual, or group recipients. The Fax Activity report provides 
information about completed fax jobs. The Fax Pending report provides a list of faxes 
waiting to be sent.
To print a fax report:
1. On the printer control panel, press the System button.
2. Select Admin Menu, and press the OK button.
3. Select Admin Reports, and then press the OK button.
4. Select one of the following reports, and then press the OK button to print the report:
•Speed Dial
•Address Book
•Server Address
•Fa x  A c t i v i t y
•Fa x Pending
•Printer Meter
Downloaded From ManualsPrinter.com Manuals 
						

							Managing Fax Functions
Phaser® 6128MFP Multifunction Printer
104
Inserting Pauses in Fax Numbers
Some fax numbers require one or more pauses during the dialing sequence. 
To insert pauses in a fax number:
1. On the printer control panel, press the Fa x button.
2. Select Fa x  To, and then press the OK button.
3. Use the alphanumeric keypad to enter the fax number.
When entering a fax number using the alphanumeric keypad, press the Redial/Pause 
button to insert a pause (represented by a hyphen, “-”) in the fax number 
where appropriate. 
Note: Pressing the Redial/Pause button multiple times adds additional pauses.
4. Press the Start button to send the fax.
Downloaded From ManualsPrinter.com Manuals 
						

							Phaser® 6128MFP Multifunction Printer
105 This chapter includes:
 •Control Panel Menus on page 106
•Description of Menu Items on page 108
•Menu List on page 124
Control Panel Menus
8
Downloaded From ManualsPrinter.com Manuals 
						

							Control Panel Menus
Phaser® 6128MFP Multifunction Printer
106
Control Panel Menus
This section includes:
 •Using the Menu on page 106
•Menu Configuration on page 107
•Description of Menu Items on page 108
Using the Menu
The following table describes the navigation buttons on the control panel.
Main operation and buttons on the control panel
Display/close the System 
Menu screenSystem button
Switch between the 
menu levelsFor wa rd  Ar row button (moves one level downwards) or 
Back Arrow button (moves one level upwards)
Switch between menu or 
items in the same levelUp Arrow button (displays the previous menu or 
item) or Down Arrow button (displays the next menu 
or item)
Move the cursor (_) of 
the setting value the right 
or leftFor wa rd  Ar row button (moves to the right) or Back 
Arrow button (moves to the left)
Confirm setting  OK button
Reset settings to 
default valuePress Up Arrow and Down Arrow button at the 
same time.
Change setting for a 
specific jobCopy button changes job settings for copy jobs.
Fa x button changes job settings for fax jobs.
Scan button changes job settings for scan jobs.
Email button changes job settings for scan to 
email jobs.
Downloaded From ManualsPrinter.com Manuals 
						

							Control Panel Menus
Phaser® 6128MFP Multifunction Printer
107
Menu Configuration
Press the System button on the control panel to access the following menus:
Each menu is configured in different levels. Set the printer settings by selecting the 
objective menus or items structure level.
See also: 
Description of Menu Items on page 108
Menu Content
Default Settings Use this Default Settings menu to define the default Copy, Fax, and Scan settings.
Tray Settings Use the Tray Settings menu to define the size and type of paper loaded in 
each tray.
Information Pages Use the Information Pages menu to print various types of reports and lists.
Billing Meters Use the Billing Meters menu to display the printed paper counts on the 
control panel.
Admin Menu •Phone Book 
Use this menu to create/delete address book entries.
•Print Language  
Use this menu to specify PCL Settings.
•Network Setup 
Use this menu to configure the network settings for the printer.
•Fax Settings  
Use this menu to configure default fax settings.
•System Setup 
Use this menu to make the system settings, such as for alarm and Power 
Saver mode.
•Maintenance 
Use this menu to reset factory defaults or adjust color registration.
•Secure Settings  
Use this menu to set printer security settings.
•Admin Reports  
Use this menu to print various types of reports and lists regarding printer usage.
•Scan To Email  
Use this menu to disable/enable Scan to Email functionality.
Panel Language Use the Panel Language menu to select the language that appears on the 
control panel.
Downloaded From ManualsPrinter.com Manuals 
						

							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
108
Description of Menu Items
This section includes:
 •Default Settings on page 108
•Tray Settings on page 111
•Information Pages on page 112
•Billing Meters on page 113
•Admin Menu on page 113
Default Settings
There are three submenus under the Default Settings menu: Copy Defaults, Scan Defaults, 
and Fax Defaults. Use these menus to set default behaviors.
The following gives a brief description of each menu item. For more information, see 
Copying on page 69, Scanning on page 77, or Fa x i n g on page 89.
Downloaded From ManualsPrinter.com Manuals 
						

							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
109
Copy Defaults Menu
Item Description
Color Specifies Black & White or Color copies.
Paper Supply Specifies the paper tray that copies are printed from.
M.F. Paper Size Specifies the size of the paper in the manual feed slot.
M.F. Paper Type Specifies the type of the paper in the manual feed slot.
Collated Turns on and off collation.
Reduce/Enlarge Reduces or enlarges the copies.
Document Size Specifies the size of the original
Document Type Specifies the type of the original.
Lighten/Darken Lightens or darkens copies.
Sharpness Specifies the sharpness of the copies.
Color 
SaturationDeepens or lightens the overall color levels of your copies.
Auto Exposure Turns Auto Exposure on and off when copying. Auto Exposure suppresses 
the document background of off-white colored paper. It also helps 
suppress show-through when copying double-sided thin paper.
Auto Expo. 
LevelAdjusts the Auto Exposure level.
Color Balance Adjusts the color levels of your copies.
N-Up Use this menu to copy two original page images onto one side of a sheet of 
paper. The ID Copy setting is for use when copying ID cards. It is a 2 to 1 
copy with 100% zoom for both sides.
Margin 
Top/BottomTurns on and off the copy margins for the top and bottom of the page. 
Margin 
Left/RightTurns on and off the copy margins for the left and right of the page.
Margin Middle Turns on and off the copy margins for the middle of the page. Use to create 
a gutter in the middle of the page when you print using the N-up or 
booklet features. 
Downloaded From ManualsPrinter.com Manuals 
						

							Description of Menu Items
Phaser® 6128MFP Multifunction Printer
110
Scan Defaults Menu
Item Description
Scan to Selects the scan destination.
File Format Selects the file type of the scanned image.
Color Mode Selects the color mode, either color or black and white.
Color Button 
SetAdjusts the Color Mode settings:
•Black and white  
Use for text when black and white is chosen for Color Mode.
•Grayscale 
Use for black and white photos or smoother black transitions when 
black and white is chosen for Color Mode.
• Color 
Use for general scans when color is chosen for Color Mode.
• Color (Photo) 
Use for photos when color is chosen for Color Mode
Resolution Selects the scan resolution.
Document Size Specifies the size of the original document.
Lighten/Darken Lightens or darkens the scanned image.
Sharpness Specifies the sharpness of the scanned image.
Contrast Specifies the contrast of the scanned image.
Auto Exposure Turns Auto Exposure on and off when scanning. Auto Exposure suppresses 
the document background of off-white colored paper. It also helps 
suppress show-through when copying double-sided thin paper.
Auto Expo. 
LevelAdjusts the level of the auto exposure functionality.
Margin 
Top/BottomTurns on and off the copy margins for the top and bottom of the page. 
Margin 
Left/RightTurns on and off the copy margins for the left and right of the page. 
Margin Middle Turns on and off the copy margins for the middle of the page. Use to create 
a gutter in the middle of the page when you print using the N-up or 
booklet features. 
TIFF File 
Format:Sets the TIFF file format: TIFF V6 or TTN2.
Image 
CompressionSpecifies the amount of image compression: Lower, Normal, or Higher.
Max E-Mail Size Sets limits on the size of attachments that can be emailed. The range is 
selectable from 50 to 16384 kb.
Downloaded From ManualsPrinter.com Manuals