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Toshiba Stratagy 4/6/24 Installation And Maintenance Manual
Toshiba Stratagy 4/6/24 Installation And Maintenance Manual
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STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 TABLE OF CONTENTS Chapter 5 - Configuring and Backing Up Stratagy PARAGRAPH SUBJECT PACE 1 Introduction ________________________________________----------------------------------------------------------------- 5-j 2 Accessing, Using, and Exiting the Stratagy Configuration Utility ------------------------------------- 5-l 2.1 Accessing the Stratagy Configuration Utility ________________________________________-------------------- 5-l 2.2 Using the Stratagy Configuration Utility Menu ________________________________________------------------ 5-2 2.3 Exiting the Utility ________________________________________-------------------------------------------------------- 5-2 3 Stratagy Backup Utility ________________________________________-------------------------------------------------- 5-2 3.1 Select the Backup or Restore Options ________________________________________---------------------------- 5-2 3.2 Using the Backup Utility ________________________________________---------------------------------------------- 5-2 4 Stratagy System Configuration ________________________________________---------------------------------------- 5-3 4.1 Modifying Stratagy System Configuration Options ________________________________________------------ 5-4 4.2 Exiting the Stratagy System Configuration Screen ________________________________________------------ 5-4 5 Install from A; Drive ________________________________________------------------------------------------------------ 5-23 6 Toshiba Plug and play ________________________________________--------------------------------------------------- 5-23 7 Toshiba Switch Integration ________________________________________--------------------------------------------- 5-24 8 Other Switch Integrations ________________________________________----------------------------------------------- 5-25 8.1 Defining Telephone System Dial Codes ___________L____________________________------------------------- 5-25 8.2 Defining T&phone System Tone Patterns _______L________________________________--------------------- 5-29 8.3 Defining System Integration patterns _______________________________ _ _____________________________________ 5-31 FIGURE LIST FIGURE TITLE PAGE 5-l Stratagy Configuration Utility Menu ________________________________________---------------------------------- 5-2 5-2 Stratagy Backup Utility Menu ________________________________________------------------------------------------ 5-2 5-3 Sample Stratagy System Configuration Screen ________________________________________------------------ 5-4 5-4 Toshiba Plug and play Screen ________________________________________---------------------------------------- 5-23 5-5 Toshiba Switch Integration Screen ________________________________________----------------------------------- 5-24 5-6 Other Switch Integrations Menu ________________________________________--------------------------------------- 5-25 5-7 Sample Telephone System Dial Codes Screen ________________________________________------------------- 5-26 5-8 Sample LOad Telephone System Dial Codes Screen ________________________________________----------- 5-26 5-9 GetTones Utility Screen ________________________________________------------------------------------------------- $29 5-10 Sample System Integration Patterns Screen ________________________________________---------------------- 5-33 TABLE LIST TABLE 5-l 5-2 5-3 5-4 TITLE PAGE Stratagy System Configuration Options - Parameters and Definitions ----------------------------- 5-5 Telephone System Dial Codes - Parameters and Definitions ---------------------------------------- 5-27 GetTones - parameters and Definitions ________________________________________---------------------------- 5-36 Stratagy System Integration patterns ________________________________________-------------------------------- 5-34 5-i
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 CHAPTER 5 CONFIGURING AND BACKING UP STRATAGY 1 INTRODUCTION This chapter provides detailed information about using the Stratagy Configuration Utility. This utility allows you to: n ‘ 1 n n H Back up the Stratagy system Define Stratagy system configuration options Install Stratagy software from the floppy disk drive Select a Toshiba telephone switch or plug and play integration Define how Stratagy and other manufacturer’s telephone systems communicate together Backing up Stratagy. Involves backing up the database, greetings, and messages. Defining Stratagy system configuration options. Involves setting system-wide parameters for Stratagy control, including system password, timeout values, computer configurations, and per port options. Installing Stratagy software from the floppy disk drive. Required when upgrading a Stratagy 4 system to a Stratagy 6 system. It may also be required to re-install Stratagy System or Prompt software. Selecting a Toshiba telephone switch or plug and play integration. If you have a Toshiba telephone system, selecting the appropriate system automatically defines the telephone system dial codes, telephone system tone patterns, and system integration patterns. Defining how Stratagy and other manufacturer’s telephone systems communicate together. If you do not have a Toshiba telephone system, selecting the appropriate system defines the telephone system dial codes. You would then need to define the telephone system tone patterns and system integration patterns. 1. Telephone system dial codes: how Stratagy controls certain dialing actions on the telephone system. 2. Telephone system tone patterns: tone patterns Stratagy must recognize when performing supervised call transfers, etc. 3. System integration patterns: if the telephone system supports integration, defines integration behavior of Stratagy with your phone system. Once configured, Stratagy should be completely connected to your telephone system. The next step is to customize Stratagy by programming the User IDS to define the automated attendant and voice message system. For details, refer to the Programming section. This chapter discusses: n n n n n n n Accessing, Using, and Exiting the Stratagy Configuration Utility Stratagy Backup Utility Install from A: Drive Stratagy System Configuration Toshiba Switch Integration Toshiba Plug and Play Other Switch Integrations 2 ACCESSING, USING, AND EXITING THE STRATAGY CONFIGURATION UTILITY IMPORTANT NOTE: Stratagy will not process calls while accessing the Stratagy Configuration Utility. Exiting the Stratagy Configuration Utility causes Stratagy to re-boot with the new data, display the Main Menu, and resume call processing. 2.1 ACCESSING THE STRATACY CONFIGURATION UTILITY To access the Stratagy Configuration Utility Stratagy call processing. 1. From the Main Menu, select Shutdown. Alt + S 2. Stratagy prompts: Password? Menu, exit Press: Enter the password. (The default password is Stratagy, with the first letter uppercase. We recommend that you change this password in the Stratagy System Configuration before exiting the Stratagy Configuration Utility.) 3. Stratagy prompts: Shutdown the entire system? [NY] To shutdown the system, enter Y. 4. Stratagy confirms: , Really SHUTDOWN the entire system? [NiY] To shutdown the system, enter Y. 5-l
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 Stratagy starts shutdown. If any ports are in use, Stratagy delays shutting down the system for 60 seconds. At that time, Stratagy completes shutdown, cutting off any callers or users that are still active. When shutdown is complete, the Stratagy Configuration Utility Menu displays. See Figure 5-1 for the Stratagy Configuration Utility Menu. Only items 1 through 4 will appear on a Stratagy 4 system. Stratagy Configuration Utility 1. Stratagy Backup Utility 2. Stratagy System Configuration 3. Install from A: Drive 4. Toshiba Plug and Play 5. Toshiba Switch Integration 6. Other Switch Integrations Figure 5-l Stratagy Configuration Utility Menu 2.2 USING THE STRATAGY CONFIGURATION UTILITY MENU To use the Stratagy Configuration Utility, select an option, press the option number, or use the arrow keys ( 7‘ L ), to highlight the option and press Enter. To return to the Stratagy Configuration Utility Menu, press Est. 2.3 EXITING THE UTILITY To exit the utility, press Esc from the Stratagy Configuration Utility Menu. Stratagy re-boots with new data configured. When the system prompts: Press any key to continue... Press any key. The Stratagy Main Menu displays and Stratagy resumes call processing. 3 STRATAGY BACKUP UTILITY To back up or restore your Stratagy system, select 1. Stratagy Backup Utility from the Stratagy Configuration Utility Menu. The Stratagy Backup Utility Menu displays. See Figure 5-2. Stratagy Backup Utility _ 51 .- Figure 5-2 Stratagy Backup Utility Menu 3.1 SELECT THE BACKUP OR RESTORE OPTIONS Select the backup options based on the following: Database: H Each time the Stratagy Configuration Utility is used to modify the configuration and integration settings. n Each time User IDS are customized - added, deleted, or modified. Greetings: n Each time you record special User ID mailbox greetings, IVR greetings, etc. n Periodically to back up users’ greeting recordings. Messages: n As appropriate. Some companies back up messages; others do not. Since Stratagy is shutdown during backups, we recommend that you schedule them when Stratagy is least busy. With the System Announcement feature of the system User ID mailbox, you can let users know when the system will be shutdown for the next backup. 3.2. USING THE BACKUP UTILITY The utility uses a series of menus. For each menu, the current selections are surrounded by pointers ( ,q ). To select an option, press the highlighted letter or use the arrow keys ( 7‘ & ) to put pointers around the option and press Enter. Once you select database, greetings, or messages, the utility displays the program information and reads the disk information. The utility then displays a series of menus. The Function Menu displays the following options: Backup Restore Compare Configure , Quit Select Backup to back up Stratagy. Proceed to “Backing Up Stratagy.” -i ,i 5-2
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 Select Restore to restore previous backed up files on Stratagy. Proceed to “Restoring Stratagy.” Select Quit to return to the Stratagy Backup Utility Menu. 3.2.1 BACKING UP STRATACY To back up Stratagy, proceed as follows: n The second menu displays backup information: n backup set (files to be backed up) DATABASESET (database) GREETINGSET (greetings) MSGS.SET (messages) backup from (drive) backup to (drive) backup type (full or partial) backup information: number of files selected for backup number of floppies needed for backup estimated backup time Select Start Backup to start the back up. Be sure to have the number of floppies needed pre- formatted. Proceed. Select Cancel to return to the Function Menu. The backup utility creates a catalog and loads the backup files. The utility then prompts whether to continue or cancel the backup. Select continue to begin the backup process. Insert diskette 1 into drive A. The screen displays: directory tree (what part of the directory is being backed up) file being copied diskette progress (track number of diskette A the utility is copying to) backup set information (catalog; type; name; verify type; estimated versus actual disks, files, bytes, time) The utility prompts for diskettes as needed. When complete, the utility displays the Backup Function Menu (step 1). To cancel backup, press B to return to the Function Menu. 3.2.1 RESTORING STRATAGY To restore Stratagy, proceed as follows: n The second menu displays restore information: restore set (files to be restored) DATABASE.SET (database) GREETING.SET (greetings) MSGS.SET (messages) n restore from (drive) restore to (drive) restore files (specific files to be restored over) Select Start Restore to start the restore. Select Cancel to return to the Function Menu. The restore utility creates a catalog and loads the restore files. The utility then prompts whether to continue or cancel the restore. Select continue to begin the restore process. Inset-t diskette 1 into drive A. The screen displays: directory tree (what part of the directory is being restored) file being copied diskette progress (track number of diskette A the utility is copying to) restore set information (catalog; type; name; verify type) The utility prompts for diskettes as needed. When complete, the utility displays the Function Menu. To cancel restore, press R to return to the Function Menu. 4 STRATAGY SYSTEM CONFICXJRATlON Use this function to change Stratagy’s system options and parameters, define timeout values, define computer configurations, and control per port options. Most Stratagy System Configuration options do not require modification. We recommend that you modify the system password immediately. All other options have default values, but may be modified as required. NOTE: We recommend that you use the Stratagy Backup Utility initially and periodically to preserve system data. Before making changes to this selection, ensure you have a current backup. From the Stratagy Configuration Utility Menu, press 2 ;;g h I ;g’h: the arrow keys ( I’ L ) to 2 . Stratagy System Configuration and press Enter. All Stratagy System Configuration options are available for the Stratagy 24. Fax settings are not available for the Stratagy 4 and 6. Serial port settings/definitions and SMDKerial integration definitions are not available for the Stratagy 4. 5-3
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 . . The Stratagy System Configuration Screen is split into 4.2 EXITING THE STRATAGY SYSTEM two areas, the left screen area lists the actual options .: and their values, the right screen area lists context CONFIGURATION SCREEN - sensitive help for each option. See Figure 5-3 for a When you have finished defining the Stratagy System sample Stratagy System Configuration Screen. For a list Configuration options, press Esc to return to the of the options, their definitions, and default settings, see Stratagy Configuration Utility Menu. We recommend that Table 5-l. you back up the current data base at this time by selecting the Stratagy Backup Utility. Otherwise, press 4.1 MODIFYING STRATAGY SYSTEM Esc again to reboot Stratagy and return to the Main CONFIGURATION OPTIONS Menu for call processing or Stratagy programming. To modify an option: 1. Use the arrow keys ( T d. ), or PgUp and PgDn, to highlight the dial code parameter. Press Enter. 2. Modify the option using the line editor at the top of the screen. 3. Press Enter to save your changes. To escape without saving changes, press Est. 2. Stratagy System Configuration #- Stratagy Configuration set active-hold false set adpcm-hq 64 set adpcm-nq 32 set adpcm_pq 32 set begin-rec_prompt true set box-idx 411 set box-snd 998 set ca-file SMDR.DAT set carport 0 set clock-sync true set cmt-maxlen 10 set defaults-box 997 set diskwarn 20 set dtmf-dly 0 set dtmf-gate true set dtmf-on 20 set exit-digit I# set future-delivery 995 set gain-norm 0 set guest-defaults 996 set guest-min 90000 This program allows you to change different options that affect how Stratagy operates. The options are in groups that define a specific set of functions or interactions. If a line begins with a # sign it is a group heading or an option that has been commented out and therefore has no effect. Figure 5-3 Sample Strategy System Configuration Screen , _I’ 5-4
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 PARAMETER active-hold DESCRIPTION Controls how a caller must select to hold for a busy extension. TRUE Caller must continue pressing * to hold for a busy extension, enter another extension, or leave a message at the tone. FALSE Caller selects * once to hold for a busy extension and the system allows the caller to hold until he is either transferred, selects another extension, or presses * again to leave a message. Possible values: true, false Default: false adpcm-hq Sampling rate for outgoing greetings. The higher the sampling rate (kilo bits per second), the better the sound quality, however, the amount of disk space used is also higher. IMPORTANT NOTE: If you change this on an active system, all previously recorded greetings will be lost. Possible values: 32, 64 Recommended value: 64 Default: 64 adpcm-nq Sampling rate for incoming messages. The higher the sampling rate (kilo bits per second), the better the sound quality, however, the amount of disk space used is also higher. IMPORTANT NOTE: If you change this on an active system, all previously recorded messages will be lost. Possible values: 32, 64 Recommended value: 32 Default: 32 adpcm-pq Sampling rate for the system prompt file. This is predetermined by the sampling rate (kilo bits per second), at which the system prompt file was recorded. IMPORTANT NOTE: Do not change this parameter. All Stratagy system prompt files are recorded at 32 bits per second sampling rate. Default: 32 Table 5-l Stratagy System Configuration Options - Parameters and Definitions 5-5
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 ‘ PARAMETER begin-ret-prompt DESCRIPTION Controls whether the system says “Begin recording at the tone, . . . or hang up” before taking a message. This also affects the “to re-record press 2” and “to append press 3 menu selections during the record menu that is given after a recording. TRUE: The system plays the above prompt. FALSE: The system does not play the above prompt. The caller only hears a tone. Possible values: true, false Default: true box-idx Sets the User ID as the index directory for the specified port. The index directory is a special mode which allows Stratagy to search its User IDS for a match on the Directory Name fields. Example: Define this option as box-idx 411 1 to set User ID 411 as the directory search ID for port 1. NOTE: Stratagy builds an index file based on information given in the Directory Name fields. It allows you to use one or more letters to perform the search, matching all entries possible. For every User ID that matches, Stratagy plays the Name and Extension recording - which really may play any recording you want. Possible values: valid User ID and valid pot-l Default: 411 box-snd Sets the User ID as the direct message ID for the specified port. The direct message ID allows you to record a message for a User ID without having to execute the Extension field and/or hear the User ID’s greeting. This is particularly useful for an Operator transferring directly to voice mail. Possible values: valid User ID and valid port Default: 998 ca-file File to store incoming SMDR data. The data is read from the logical port defined by the option ca-pot-t. This is useful for collecting the SMDR output from a switch, storing it while the system runs, and then during a shutdown having a call accounting package read, analyze and manipulate the data. Possible values: valid DOS filename. The single quotes are required. Default: ‘SMDR.DAT ca-port Logical pot-t to read SMDR data from while the system is running. The data will be stored in the file specified by the option ca-file. Possible values: 0, 1, 2, 3, 4 (port number) Default: 0 Table 5-l Stratagy System Configuration Options - Parameters and Definitions (continued) 5-6 i _’
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 PARAMETER clock-sync DESCRIPTION Whether the system tries to re-synchronize the DOS software clock with the PC hardware clock. It may be useful to turn this off (by setting it to FALSE) if you have another utility controlling the PC clock. TRUE Stratagy re-synchronizes the DOS software clock with the PC hardware clock. FALSE Stratagy does not re-synchronize the clocks. Possible values: true, false Default: true cmt-maxlen Number of seconds allowed for recording a List comment. Possible values: 1 - 99 (seconds) Default: IO defaults-box User ID to use for the default values when creating a new User ID. The field values in the default User ID are copied into a new User ID upon initialization. Note: n Not all fields are copied. Comment, Extension, and Directory Name fiefds’are initialized separately. If a Security Code is defined, it uses it as the default instead of using the User ID as the default. n All Notify and Auto-Schedule records are copied. Therefore, to initialize all new User IDS with a minimum set of Notify and Auto-Schedule settings, first define those settings in the “defaults box” 997 (unless you change the default User ID) before creating new User IDS. This is useful for setting standard, or default, settings such as message light ON/OFF. Operates in the same manner as the guest-defaults option. Possible values: valid User ID Default: 997 diskwarn Percentage threshold Stratagy uses for causing a Disk Notify to execute. This is a remaining percentage threshold. Example: To have Stratagy notify you when the remaining disk space falls below 20%, use a value of 20. Possible values: 1 - 99 Default: 20 dtmf-dly Time between DTMF tones when Stratagy is dialing. In units of 10 ms. 0: The time is country-dependent (50 ms in the US, 80 ms in the UK). This is appropriate for almost all cases. Possible values: 0, 3 - 19 (units of 10 ms) Default: 0 (country-dependent) Table 5-1 Stratagy System Configuration Options - Parameters and Definitions (continued) 5-7
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 PARAMETER dtmf-gate DESCRIPTION Before dialing any User ID extension field Stratagy first verifies that DTMF was entered since the call last accessed the User ID (usually 991) specified in the DONE Chain of the initial User ID (usually 990). This “gate” prevents the transfer of a dead/phantom call to the operator on those switches that do not have disconnect supervision. Stratagy does not perform the “gate” action when the Extension field begins with @. TRUE Stratagy “gate’s by requesting the caller to “Say yes at the tone” to complete the chain and transfer. FALSE: Do not have Stratagy complete the chain and transfer by requesting the caller “Say yes at the tone.” Possible values: true, false Default: true dtmf-on Length of the DTMF tones played by the system. In units of 10 ms. Example: 20 is .2 set (200 ms). Possible values: 10, 20, . . . . 90 (units of 10 ms) Default: 20 (.2 set) exit-digit Defines one (1) additional DTMF tone that will cause Stratagy to exit/stop during recordings and present the Recording options. Possible values: 0 - 9, *, # The single quotes are required. Default: ‘#’ future-delivery User ID to use to allow users to specify the time and/or date when a message will be delivered for the future delivery feature. When the messages are awaiting future delivery, they are stored in the User ID specified. Therefore, the User ID cannot be used for any other purpose. The future delivery messages in this User ID cannot be deleted or listened to. This User ID mailbox cannot be accessed by a security code. Possible values: valid User ID Default: 995 gain-norm Starting volume of the ports. Possible values: 8, -7, . . . . 0, . . . . 7, 8 Default: 0 /’ Table 5-1 Stratagy System Configuration Options - Parameters and Definitions (continued) 5-8
STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 PARAMETER guest-defaults DESCRIPTION User ID to use for the default values when creating a new guest User ID. The field values in the default guest User ID are copied into a guest User ID upon initialization. Note: n Not all fields are copied. Comment, Extension, and Directory Name fields are initialized separately. If a Security Code is defined, it uses it as the default instead of using the User ID as the default. H All Notify and Auto-Schedule records are copied. Therefore, to initialize all new guest User IDS with a minimum set of Notify and Auto-Schedule settings, first define those settings in the “defaults box” 997 (unless you change the default Use ID) before creating new User IDS. This is useful for setting standard, or default, settings such as message light ON/OFF. Operates the same way as the defaults-box option. Possible values: valid User ID Default: 996 guest-min Starting User ID that may be used when creating a Guest User ID. When used in conjunction with the guest-max option, they limit the number of Guest User IDS that may be created. Example: If this value is 90000 then the first guest User ID that is created will have User ID 90000. The second guest will have User ID 90001, etc. Possible values: valid User ID Default: 90000 guest-max Last User ID that may be used when creating a Guest User ID. When used in conjunction with the guest-min option, they limit the number of Guest User IDS that may be created. Example: If this value is 90199, then the last guest User ID that may be created is User ID 90199. Possible values: valid User ID larger than the guest-min option setting Default: 90199 hangup-supervision Whether the switch supports Loop Current Off/Drop for hang up supervision. TRUE If your switch supports Loop Current Off/Drop for hang up supervision, this option should be true. Even if your switch does not support this capability, it usually has NO NEGATIVE EFFECT when set at true. FALSE If you notice call transfer problems such as disconnects or three-way conferencing, try setting this to false. If the problems are not solved by setting this to false, set it back to true. Possible values: true, false Default: true , Table 5-l Stratagy System Configuration Options - Parameters and Definitions (continued) 5-9