Toshiba Stratagy 4/6/24 Installation And Maintenance Manual

							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
5 USING THE NOTIFY MENU 
The Notify Menu enables you to program Stratagy to 
automatically call a user to notify him of messages. 
There are ten Notify records available for each User ID. 
Each record represents one method of notifying the user 
of new messages. 
There four types of notification (normal, relay, pickup, 
and special) are based on the action that activates the 
notification. Notification methods are programmed using 
tokens and include message waiting lights, beepers or 
pagers, other telephones (inside extensions or outside 
numbers), and office paging systems. 
Through the use of templates (predefined notification 
instructions), fields may be defined and then assigned to 
one or more mailboxes that require the same type of 
notification (for example, message waiting lights). 
Stratagy accommodates variable information, such as 
the User’s extension number when lighting a message 
light, to streamline notification set up. 
Notification can occur based on the following: 
H Days of the week (e.g., Monday through Friday) 
n Hours of the day (e.g., between 8 a.m. and 5 p.m.) 
n Time interval between notifications (e.g., every 
30 minutes) 
n Number of times to repeat notification process (e.g., 2 
times) 
5.1 ACCESSING AND EXITING THE NOTIFY 
MENU 
5.1 .I ACCESSING THE NOTIFY MENU 
Access the Notify Menu through the Users Menu. While 
viewing a specific User ID mailbox record, select Notify 
by entering: 
Alt+N 
5.1.2 EXITING THE NOTIFY MENU 
When you have finished defining the Notify records, 
press 
Esc to return to the Users Menu. 
IMPORTANT NOTE: 
If you want to save your modifications to the 
current Notify record, be sure to press 
Al t + S to save before pressing Est. 
5.2 THE NOTIFY MENU 
The Notify Menu (Figure 4-4) consists of four parts: 
Menu Bar: access and viewing options (select). 
Mailbox Identification: overlay of information about this 
User ID mailbox from the Users Menu (display). Notify Record Summary: ten one-line descriptions of i 
existing notifications (display). 
Notify Record Options: Notify fields for the record 
highlighted in the Notify Record Summary (modify). 
For a description of the Notify Menu, including the 
definition of each field, see Table 4-3. In addition, when 
using the menu, press 
Fl to display detailed help for the 
current field. 
5.3 TEMPLATES 
Templates are general notification actions which may be 
used for any number of Notify records for any number of 
User ID mailboxes. By having User IDS share templates, 
you can make changes to all notification records for 
those User IDS by simply changing one template. 
IMPORTANT NOTE: 
Modifying the template changes the template 
for all User IDS using the template. 
You can create a template when you: 
n Create a new Notify record 
n Modify a Notify record that is based on an existing 
template 
You can modify a template when you: 
H Modify a Notify record that is based on an existing 
template 
For details, see “Defining a Notify Record” below. 
5.4 DEFINING A NOTIFY RECORD 
Defining a Notify record involves one of the following: 
H Creating a Notify record without using a template 
n Creating a Notify record using a template 
n Modifying an existing Notify record 
5.4.1 CREATING A NOTIFY RECORD WITHOUT 
USING A TEMPLATE 
1. In the Notify Record Summary area, use 
PgDn 
and PgUp to highlight the first available 
 description line. 
2. Press the spacebar to toggle the Notify Record 
Options Enable field to YES. 
3. Define the Notify Record Options fields. Use 
Enter or the arrow keys (7‘ .L ) to move 
between fields. 
, 
NOTE: 
To display detailed help for the current field, 
press 
F 1. 
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SEPTEMBER 1994 
4. 
5.4.2 
1. 
2. 
3. 
4. 
5. 
5.4.3 
1. Press Alt + S to save the record. Stratagy asks: 
Add New Template [N Y] 
Y: Yes, add this Notify record to the template 
database and to the user’s Notify record. 
N: No, prevent this information from being added 
to the template database. Stratagy prompts: 2. If appropriate, press the spacebar to toggle the 
Notify Record Options Enable to YES. 
3. Define the Notify Record Options fields. Use 
Enter or the arrow keys (7‘ & ) to move 
between fields. 
NOTE: 
Overwrite current (default) record 
[N Yl 
To display detailed help for the current field, 
press 
F 1. 
Y: Yes, overwrite the default notification 
template with this information. 4. Press 
Alt + S to save the record. If this Notify 
record is a change to an existing template, 
Stratagy also prompts: 
N: No, prevent this notification record from Cancel, Replace Template, or Add New 
overwriting the current (default) record. Template [CRA] 
Stratagy automatically transfers the data to the 
first available description line in the Notify Record 
Summary. C: (cancel) Prevent the Notify record from 
overwriting the existing template. 
R: (replace template) Overwrite the old template 
with this new Notify record. 
CREATING A NOTIFY RECORD USING A 
TEMPLATE IMPORTANT NOTE: 
In the Notify Record Summary area, 
use PgDn 
and PgUp to highlight the first available 
 description line. 
Press the 
spacebar to toggle the Notify Record 
Options Enable field to YES. 
Select the template. Replacing an existing template affects all 
User ID mailboxes currently using -the 
template unless the change is confined to the 
Notify record’s Variable field. 
A: (add) Add this Notify record to the template 
database as a new template. 
a. Press 
Alt + T to access the existing 
predefined notification templates. 
b. Use 
PgDn and PgUp to highlight the Stratagy automatically transfers the data to the 
appropriate description line in the Notify Record 
Summary. 
template. 
c. Press Enter to select the template. 
Stratagy displays the template information in the 
appropriate Notify Record Options fields. 
If the Method field contains the characters %V, fill 
in the Variable field with the appropriate telephone 
number or information. 5.5 DISABLING A NOTIFY RECORD 
To disable an existing Notify record: 
Press 
Alt + S to save the record. Stratagy 
automatically transfers the data to the appropriate 
description line in the Notify Record Summary. 
MODIFYING AN EXISTING NOTIFY RECORD 
In the Notify Record Summary area, use 
PgDn 
and PgUp to highlight the record you want to 
define. 1. Use 
PgDn and PgUp to highlight the appropriate 
 description line in the Notify Record 
Summary. 
2. Press the spacebar to toggle the Enable field 
of the Notify Record option area to NO. 
3. Press Alt + S to save the record. 
Stratagy automatically disables the appropriate 
description line in the Notify Record Summary. In 
addition, Stratagy keeps the original information so 
you can reactivate the Notify record by changing 
the Enable field to YES. 
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							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL 
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Save 
Templates 
Esc/EXIT PgDn/NEXT PgUp/PREV Notify 
User ID: 
203 
Comment: 
Extension: 203 Security Code: 
Directory Name 1: JOHNSON 
Directory Name 2: KEN 
DK 280 
LGHT ON SMTWTFS 
OO:OO-23:59 0 min/2 min/l max 
DK 280 LGHT OFF SMTWTFS 
OO:OO-23:59 0 min/2 min/l max 
 
 
 
 
 
 
 
 
Enabled MTWTFSS 
From To Notify After Continue Every Max Times 
YES YYYYYYY 
0o:oo 23:59 0 min 2 min 
1 
Title: DK 280 LGHT ON 
Type: NORMAL Variable: 
Method: #63vz- 
Figure 4-4 
Notify Menu with Sample Data 
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							STRATAGY 4/S/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
MENU AREA 
Menu Bar 
(select) 
FIELD DESCRIPTION _ 
Access Options Save Press Alt + S to save the current new or modified Notify 
record. 
If this Notify record is a new entry, Stratagy also asks: 
Add New Template [N Y] 
Y: Yes, add this Notify record to the template database and 
to the user’s Notify record. 
N: No, prevent this information from being added to the 
template database. Stratagy prompts: 
Overwrite current (default) record [N Y] 
Y: Yes, overwrite the default notification template with 
this information. 
N: No, prevent htis notification record from overwriting 
the current (default) record. 
If this Notify record is a change to an existing template, 
Stratagy also prompts: 
Cancel, Replace Template, or Add New Template [CRA] 
C: (cancel) Prevent the Notify record from overwriting the 
existing template. 
R: (replace template) Overwrite the old template with this 
new Notify record. 
IMPQRTANT NOTE: 
Replacing an existing template affects all user 
ID mailboxes currently using the template 
unless the change is confined to the Notify 
record’s Variable field. 
Table 4-3 
Notify Menu 
Fields 
A: (add) Add this Notify record to the template database as a 
new template. 
STRGYPROG 101-c 
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							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
MENU AREA FIELD DESCRIPTION 
Menu Bar (continued) 
(select) 
Access Options (continued) Templates To select an existing template (pre-set notification 
instructions): 
1. Press 
Alt + T to access the existing templates. 
2. Use PgDn and PgUp to highlight the template you want 
to use. 
3. Press Enter to select the template. 
4. Stratagy displays the template information in the 
appropriate Notify Record Options fields. 
5. If the Methodfield contains the characters %V, fill in the 
Variable field with the appropriate telephone number or 
other information. 
Exit Option 
Viewing Options Esc/EXIT 
PgDn/NEXT 
PgUp/PREV Press 
ESC to return to the Users Menu. 
Press 
PgDn to view the next Notify record for this User ID. 
Press 
PgUp to view the previous Notify record for this User 
ID. 
Menu Identification Notify Menu title. 
Mailbox Identification (display; defined in the Users Menu) 
User ID: User ID mailbox number. 
Comment: Notation or reminder about the function of the mailbox. 
Security Code: Password that permits the user access to this User ID 
mailbox. (Does not display.) 
Extension: Programmed dial actions Stratagy performs to transfer a call 
that has accessed the User ID (i.e., Do Not Disturb is OFF). 
Includes transfer to a User ID mailbox, a remote number, or 
paging. 
Directory The first of two names Stratagy will search for when a caller 
Name 1: uses the 411 company directory. 
Directory The second of two names Stratagy may search for when a 
Name 2: caller uses the 411 company directory. 
Notify Record Summary (display; one line descriptions of existing notifications) 
STRGY.PROG 104-O 
, 
Table 4-3 
Notify Menu Fields 
(continued) 
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							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
‘ 
MENU AREA FIELD DESCRIPTION _ 
Notify Record 
Options (modify) 
Notification Enabled Enabled Enable or disable the current Notify record. 
YES: Enable the record. Stratagy carries out the instructions 
defined by the record. ENABLED displays. 
NO: Disable the current Notify record. NO displays. 
Possible values: YES, NO 
Default: NO (disabled) 
Frequency of Notification MTWTFSS Days of the week to which notification is restricted. 
Y: Yes, notification occurs on this day of the week. 
Y: No, notification does not occur on this day of the week: 
In the following example, notification is scheduled for 
Monday, Wednesday, and Friday only. 
Restricted To: MTWTFSS 
YNYNYNN 
Possible values: Y, N 
Default: Y 
From Start notification time (hh:mm). Military format (24-hour 
clock); e.g., 530 p.m. is represented as 17:30. Always less 
than To. To specify 24 hours, set From at 0O:OO and To at 
23:59. 
Default: 0O:OO 
To End notification time (hh:mm). Military format (24-hour clock). 
Always more than From. To specify 24 hours, set From at 
0O:OO and To at 23:59. 
Default: 2359 
Notify After Number of minutes before Stratagy attempts the first 
notification to a user after someone leaves a new message. 
Possible values: 0 - 60 
Default: 0 (immediately) 
Continue 
Every Number of minutes before Stratagy re-attempts notification 
after the first notification. For example, every 60 minutes 
means notify this user every hour after the first notification. 
Table 4-3 
Notify Menu Fields (continued) Possible values: 0 - 60 
Default: 60 (minutes) ’  
						

							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
MENU AREA FIELD 
Notify Record Options (continued) 
(modify) 
DESCRIPTION 
Frequency of Notification 
(continued) Max Times Number of notification attempts when new messages exist in 
this user’s mailbox. 
Stratagy counts only successful tries; i.e., successfully 
performing each action in the A4ethodfield. 
Possible values: 0 - 999 
Default: 0 (Stratagy continues until the user has played every 
new message.) 
Notify Features Title Comment or reminder that identifies the type or purpose of 
this Notify record/template. For example, message light on, 
digital pager, home. 
Type Notification type for this record. To select the type: 
1. Press 
F2 when the cursor is in the Type field to display 
the options. 
2. Use the arrow keys (T J.) to highlight the type you want. 
3. Press Enter to select the type. 
NORMAL: Notify user of new messages in his mailbox by 
lighting the message light or calling a telephone number. 
Notification begins when a message is left in the User ID 
mailbox. 
User notified of new messages in his mailbox by lighting 
the message light, calling a home phone, calling a cellular 
phone, or calling any off-premise location. 
Notification ends when the user picks up messages or 
when the maximum number of tries (A4ax Times) has been 
reached. 
STRGY-PROG tm-OG 
Table 4-3 
Notify Menu Fields (continued) 
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							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
MENU AREA FIELD 
Notify Record Options (continued) 
(modify) 
DESCRIPTION _ 
Notify Features (continued) 
Type RELAY: Notify user by relaying the caller’s phone number to 
(continued) the user’s beeper display. 
Notification begins when a caller uses the relay paging 
feature to record a telephone number. Stratagy prompts 
the caller to: 
1. Press # while connected to the personal greeting of 
the user’s mailbox 
2. Enter his phone number and press # 
Stratagy stores the phone number in the Methodfield 
token %R. 
User notified when the caller’s phone number is 
relayed to the user’s beeper display or forwarded to a 
voice answered phone. 
Notification ends when the maximum number of tries 
(Max Times) has been reached. 
PICKUP: Turn off a message waiting light after a user has 
retrieved messages from his mailbox. 
Notification begins after the user picks up all new 
messages and exits from the “Play Your Messages” 
selection. 
Notification ends when the maximum number of tries 
(Max Times) has been reached. Therefore, be sure to 
enter 1 when you define Max Times. 
DISK: Notify user (usually System Administrator) when 
available disk space is low. 
Notification begins when the available disk storage 
space reaches the predefined limit (set during System 
Configuration). The default is 20%. 
Notification ends when the maximum number of tries 
(Max Times) has been reached. 
ETClOY mm,,/2 tnl~nl~ 
Table 4-3 
Notify Menu Fields (continued) 
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							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
MENU AREA FIELD 
Notify Record Options (continued) (modify) DESCRIPTION 
Notify Features (continued) 
Type 
(continued) URGENT: Notify user of an urgent message in his mailbox. 
Notification begins when a User ID mailbox receives a 
message the caller marked as urgent. 
Notification ends when the maximum number of tries 
(Max Times) has been reached. 
Possible values: NORMAL, RELAY, PICKUP, DISK, 
URGENT 
Default: NORMAL 
Method Programmed dial actions Stratagy performs to notify the 
user. 
Valid entries: include User ID mailbox, phone extension, 
special programming language 
Default: blank (DND not active) 
Variable Value Stratagy inserts in place of the %V in the Methodfield. 
Typically, this is pager or similar value associated with the 
record rather than the template. 
The uses include: 
n Allows notification templates to be used for many users. 
W Enables field personnel to be notified at different 
destinations during the day or week. If the first Notify 
record uses %V, the field can be defined automatically 
when a user uses the Change Out Dial Numberfeature 
for performing message notification. 
Possible values: blank, telephone number, extension, token 
programming language 
Default: blank 
STRGY-PROG 104.1 
Table 4-3 
Notify Menu Fields (continued) 
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							STRATAGY 4/6/24 INSTALLATION AND MAINTENANCE MANUAL SEPTEMBER 1994 
PROGRAMMING SECTION 
. 
CHAPTER 5 
SPECIAL GREETING USER ID MAILBOXES