Toshiba Stratagy 4/6/24 Installation And Maintenance Manual

							7 Set the message 
DELIVERY TIME 
1 
Set the HOUR 
1 
A.M. 
2 P.M. 
2 Set the 
MINUTES 
3 
Set the DAY 
4 
Set the MONTH 
5 
Set the YEAR 
(2 digits) 
9 RETURN to 
previous menu 
4. Send the message- 
3 Send your message 
. . or. . . 
5 Send your message 
with verification. Stratagy may be configured so that you can arrange for your message to be 
delivered at a specific time and date in the future. 
IMPORTANT NOTE: 
Messages set for Future Delivery cannot be retrieved. Once the message 
has been sent, you cannot stop the delivery of this message. 
Stratagy plays the message delivery time and date and returns you to the 
previous menu. 
SEND MESSAGE 
After you send a message, you can forward the message to another user (select 
another destination) or press 9 to return to the Main Menu. Stratagy tells you that 
your message has been sent or forwarded. 
Stratagy tells you that your message has been sent. If you selected “verification,” 
Stratagy will notify you when and by whom the message was received. 
2-7  
						

							FORWARD A MESSAGE 
The initial steps for forwarding a message are the same as those for Sending a 
message. The basic steps to forwarding a message are: 
n Select Destination 
n Record the Message Prefix (optional) 
n Forward the Message 
See Figure 2-3, “Forward and Reply to Messages.” 
q PLAY the (next) message now _ _-( 
q REPLAY the current message ;> SELECT DESTINATION 
n DELETE the current message 
-A-- a for USER ID 
q PLAY the previous message q for LIST 
FORWARD the current message . 
q REPLY to the current message ,_._.._. i.. j’ 
RECORD NEW MESSAGE I PREFIX I REPLY 
q RECORD your message, prefix or reply q when F,N,SHED 
q 
SPECIAL FUNCTIONS I PAUSE 
Pause 30 sets. (ON/OFF). or select: q REVIEW 
q Immediate FAX retrieve from fax machine 
q RE-RECORD 
q Send FAX for retrieval to fax machine m APPEND recording 
q UNDELETE message 
q CANCEL recording 
q Message DATE and TIME 
q set URGENT status (ON/OFF) 
q SKIP to next new message 
q set PRIVATE status (ON/OFF) 
q CONTINUOUS DELETE 
q set message DELIVERY TIME 
q CONTINUOUS PLAY 
q SAVE recording 
q RETURN to previous menu q RETURN to previous menu 
q RETURN to SEND I FORWARD I REPLY MESSAGE 
q SEND the message or reply q SEND the message or reply with verification 
To send another message, start over with 
SELECT DESTINATION 
q RETURN to previous menu 
Figure 2-3 
Forward and Reply to Messages 
2-8  
						

							Forward a message: 
1. From the Play 
Messages menu, 
press 
a FORWARD the 
current message. 
2. Select a destination- 
press: 
1 USER ID 
destination 
. . or. . . 
4 Select a LIST 
Press # when finished 
selecting destinations. 
3. Press 2 to RECORD 
a message prefix. 
(skip this step if you 
don’t want a prefix) 
After recording, press 
# when you’re done: 
1 REVIEW recording 
2 RE-RECORD 
Press # when 
done. 
3 APPEND to 
recording 
4 CANCEL recording 
5 Stamp URGENT 
6 Stamp PRIVATE Stratagy prompts for the User ID destination. After you enter the User 
ID,Stratagy repeats the User ID, then prompts for any additional User IDS. Press 
the # key when you’re finished entering User IDS. 
When you press 4 to select an existing destination list, Stratagy prompts for the 
destination list number. Enter the number. Stratagy repeats the number for 
verification, then prompts for any additional destinations. To finish, press the # 
key. To create a destination (distribution) list, see Chapter 5, “Manage Your 
Distribution Lists”. 
RECORD YOUR MESSAGE 
Record your message after the tone. When the message is complete, press the 
# key to finish. After recording your message, you can send the message with or 
without verification of receipt. 
When you press 1 to review, the recording plays. 
When you re-record, the system prompts you to record at the beep. Press the # 
key to finish. 
The appended message plays after the already recorded portion of the message 
The system prompts you to record at the beep. Press the # key to finish. 
The recording is canceled. The system returns you to the Main Menu. 
Urgent messages always play first. To remove the urgent stamp, press 5 again. 
Private messages may not be forwarded. To remove the private stamp, press 6 
again. 
2-9  
						

							7 Set the message Stratagy may be configured so that you can arrange for your message to be 
DELIVERY TIME delivered at a specific time and date in the future. 
1 Set the 
HOUR 
1 A.M. 
2 P.M. IMPORTANT NOTE: 
Messages set for Future Delivery cannot be retrieved. Once the message 
has been sent, you cannot stop the delivery of this message. 
2 Set the 
MINUTES 
3 Set the 
DAY 
4 Set the MONTH 
5 Set the YEAR 
(2 digits) 
9 RETURN to 
previous menu 
4. Forward the 
message- 
3 Forward your 
message 
. . or.. 
5 Forward your 
message with 
verification. Stratagy plays the message delivery time and date and returns you to the 
previous menu. 
After you forward a message, you can forward the message to another user 
(select another destination) or press 9 to return to the Main Menu. Stratagy tells 
you that your message has been sent or forwarded. 
Stratagy tells you that your message has been sent or forwarded. If you selected 
“verification,” Stratagy will notify you when and by whom the message was 
received. 
2-10  
						

							To Reply to a Message: 
1. From the Play 
Messages menu, 
press 
q REPLY to the 
current message. 
2. Press 2 to RECORD 
your reply. 
After recording, press 
# when you’re done: 
1 REVIEW recording 
2 RE-RECORD 
Press # when 
done. 
3 APPEND to 
recording 
4 CANCEL recording 
5 Stamp URGENT 
6 Stamp PRIVATE 
REPLY TO THE CURRENT MESSAGE 
Stratagy lets you reply to a message that you are currently playing. When you 
reply to a message, you will not have to select a destination since Stratagy 
“remembers” the source of that message. 
IMPORTANT NOTE: 
The Reply feature only works if the original message was sent from a 
Stratagy User logged on to their mailbox. When an outside caller or a 
Stratagy User that has not logged on to their mailbox leaves a message for 
you, you will have to “Send” a message to respond. 
Replying to a message is very similar to sending or forwarding a message. See 
Figure 2-3, “Forward and Reply to Messages” 
There are two basic steps to replying to a message: 
n Record Your Reply 
n Send Your Reply (with or without verification) 
When the message is playing, press 6 to reply to that message. 
RECORD YOUR REPLY 
Record your message after the tone. When the message is complete, press the 
# key to finish. After recording your message, you can send the message with or 
without verification of receipt. 
When you press 1 to review, the recording plays. 
When you re-record, the system prompts you to record at the beep. Press the # 
key to finish. 
The appended message plays after the already recorded portion of the message 
The system prompts you to record at the beep. Press the # key to finish. 
The recording is canceled. The system returns you to the Main Menu. 
Urgent messages always play first. To remove the urgent stamp, press 5 again. 
Private messages may not be forwarded. To remove the private stamp, press 6 
again. 
2-11  
						

							7 Set the message 
DELIVERY TIME 
1 Set the HOUR 
1 
A.M. 
2 P.M. 
2 Set the 
MINUTES 
3 
Set the DAY 
4 
Set the MONTH 
5 Set the YEAR 
(2 digits) 
9 RETURN to 
previous menu 
3. Send your reply- 
3 Send your reply 
message 
. . or. . . 
5 Forward your reply 
message with 
verification. Stratagy may be configured so that you can arrange for your message to be 
delivered at a specific time and date in the future. 
IMPORTANT NOTE: 
Messages set for Future Delivery cannot be retrieved. 
Once the message 
has been sent, you cannot stop the delivery of this message. 
After you reply to a message or press 9 to return, Stratagy tells you that your 
message has been sent. 
Stratagy tells you that your message has been sent. If you selected “verification,” 
Stratagy will notify you when and by whom the message was received. 
2-12  
						

							CHAPTER 3 
GREETINGS 
You can select one of two types of greetings to play for callers when you do not 
answer or your phone is busy: Personal Greetings and the System Greeting. 
Personal Greetings consist of a greeting that you record for callers. A System 
greeting is pre-recorded and adds your recorded name and extension to the 
system greeting: “Please leave a message for (name and extension).” 
This chapter will discuss the three basic greeting controls shown in Figure 3-l : 
n Selecting and Creating Personal Greetings 
n Selecting the System Greeting 
n Reviewing the Current Greeting 
From the EWBII: 
q CHANGE YOUR GREETING 
SELECT WHICH GREETING 
TOCREATEICHANGE 
q EIEIDIIE! OrEI fora Personal Greeting, or 
q to select the System Greeting 
q REVIEW selected greeting 
q RECORD (new) greeting 
(pressmwhen finished) 
q REVIEW recording 
q RE-RECORD 
n APPEND to recording 
q CANCEL recording 
q SAVE recording 
q RETURN to previous menu 
q REVIEW current greeting 
q RETURN to 6.8 
Figure 3-1 
Change Your Greeting Menu 
3-l  
						

							Create a Greeting: 
1. From the Main Menu 
press 
0 
CHANGE YOUR 
GREETING. 
2. Select the personal 
greeting number to 
change (or add): 
1 through 7. 
3. Press 2 to record the 
greeting (speak slowly 
and clearly). 
4. After recording, you can 
press: 
b 1 REVIEW 
recording 
b 2 RE-RECORD 
b 3 APPEND to 
recording 
b 4CANCEL 
recording 
b 9 SAVE recording PERSONAL GREETINGS 
Personal greetings should be informative and advise callers when you will be 
available to return their calls or respond to their messages. You can store up to 
seven different recorded greetings from which you can choose as your personal 
greeting. The system administrator can also automatically schedule your 
greetings to play at different times. 
CREATE A PERSONAL GREETING 
If you are recording a greeting for the first time, select any number from 1 
through 7. Your greeting will be asociated with the number chosen. For example, 
you can record a general greeting as greeting 1, then record a greeting for 
holidays as greeting 2. Later, you can choose which one will be played. In 
addition to being able to record up to seven different greetings, you can re- 
record a greeting at any time. 
The following information should be included in your Personal Greeting: 
n Your Name 
n Company and/or Department 
n Date 
H Your Availability 
n Instructions to Leave a Detailed Message 
n Call Coverage Options 
Recording Options 
When you press 1 to review, the complete greeting plays. 
When you re-record, the system prompts you to record at the beep. Press the # 
key to finish. 
The appended greeting plays after the already recorded portion of the greeting. 
The system prompts you to record at the beep. Press the # key to finish. 
The greeting is canceled. The system re-prompts with their menu. 
Stratagy tells you that greeting (number) has been recorded. You may repeat the 
above steps as many times as you wish. 
3-2  
						

							5. Press 9 to record 
another greeting (step 
2) or press 9 again to 
return to the Main 
Menu. 
Select an Existing 
Personal Greeting: 
1. From the Main Menu 
press 
q CHANGE YOUR 
GREETING. 
2. Select the number of 
the personal greeting to 
be used 1 through 7. 
3. Press 9 to Return to 
the Main Menu. 
Select the System 
Greeting: 
1. From the Main Menu 
press 
q CHANGE YOUR 
GREETING. You are given the option to record another greeting. To record another greeting, 
select another personal greeting number from 1 through 7 and repeat the 
previous steps, beginning with step 2. 
IMPORTANT NOTE: 
The last greeting selected or recorded will be the greeting that callers will 
hear as your User ID greeting. 
SELECT (CHANGE) YOUR PERSONAL GREETING 
Once greetings have been created, Stratagy stores those greetings until you 
change or delete them. You can select from your bank of greetings which one 
will play. The system administrator can also automatically schedule your 
greetings to play at different times. You may override their function with the 
following steps until the next greeting is scheduled to play. 
The selected greeting will play until you select a different greeting. 
Hint: 
If you would like to hear the currently selected greeting, press * to review the 
current greeting. 
SYSTEM GREETING 
The system greeting is pre-recorded and can be used by any User on the 
Stratagy system. You cannot re-record the system greeting. A system greeting is 
pre-recorded and adds your recorded name and extension to the system 
greeting: “Please leave a message for (name and extension).” 
Hint: 
If you would like to hear the currently selected greeting, press * to review the 
current greeting. 
2. Press # to select the 
system greeting. 
3. Press 9 to return to the 
Main Menu. 
3-3  
						

							REVIEW THE CURRENT GREETING 
Review Current Greeting 
1. From the Main Menu 
press 
q CHANGE YOUR 
GREETING. 
, 2. Press * to review the 
current greeting. 
3. Press 9 to return to the 
Main Menu. You can review the current greeting at any time by pressing * from the “Change 
Your Greetings” menu. Pressing * will not have any affect on the current grreeting. 
After reviewing the current greeting, you can select which greeting to 
create/change, review the current greeting, or press 9 to return to the Main Menu. 
3-4