Panasonic Uf 9000 Operating Instructions Manual

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Document Management 
System Section
The  Cover Sheet is attached to the first page of every fax and contains information such as the recipients
name, senders name, date, title, etc.
Creating Cover Sheet
Cover Sheet
1Click the   icon.
2The Cover Sheet Editor window ap pears. 
Edit the Cover Sheet.
Select Save As from the File menu.
3The Save As dialog box appears.
Select the Folder you wish to save to, or
if you wish to save it into a the New Folder,
click the   button,
ente r the  New Fold er Name,
and then click the   button.
OK
Continued on the next page... 
						

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Cover Sheet
4Ente r the Ne w Folde r Name into the Cover Sheet File  
Name box.
Enter any comments into the Comment box if you 
wish.
Click the   button to save the New Cover 
Sheet. 
						

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Cover Sheet
Document Management 
System Section
[Edit] menu
Undo : Undoes the last editing operation.
Cut : Deletes the selected text and copies it to the clipboard.
Copy : Copies the selected text onto the clipboard.
Paste : Pastes the text or object  from the clipboard.
Delete Object : Deletes the selected object.
Page Size : Sets the size of the cover sheet.
Date Frame : Inserts a date field.
Text Frame : Inserts a text box.
Line/Box : Inserts a line or box.
Image Frame : Inserts an existing image file (bmp file).
Recipient Details :
Inserts  the information set  in the    and   tabs in  the Personal Address
Book.
Sender Details : Inserts the information set in the   tab in the Tools menu.
Comments : Inserts a comment field for typing a brief message when sending a fax.
Subject : Inserts a subject field when sending a fax.
[View] menu
Show Grid : Displays a grid.
Preview : Displays the preview of the cover sheet.
Show Status Bar : Displays the status bar.
Zoom : Sets the ratio for the cover sheet editing screen.
Scale unit : Sets the scale unit of measure (cm/inch).
[Options] menu
Font : Specifies the character font.
Line Style : Specifies the line style.
Text Alignment : Adjusts the text position.
Date Format : Sets the date format.
ContactData Fields
Sender Details 
						

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Configuration Setting
Selecting Configuration... on the Tools menu, displays the configuration window.
Configuration Menu
Send Option Tab
Device Selection
• Device Name:
A device can be chosen here when more than one 
device is connected with network connected type 
devices.
Auto Selection 
Effective device is selected automatically by the 
priority setting order.
Rotation
Effective device is selected automatically in rotation 
order. (load balancing)
Device Name
Only the designated device is selected.
• Status/Location/Paper Size/Resolution:
When the device is specified, the attributes of the 
device are indicated.
Page Setup
•Resolution:
Resolution to be used for the transmission.
The selectable resolutions are dependent on the 
machines capability connected to your PC.
•Setup Quality:
Set the quality to be used for the transmission.
•Use these as the default settings:
If checked,  the settings selected  are used each  time 
a fax is sent.
Cover Sheet Tab
Setting the usage of the Cover Sheet.
• Cover Sheet with specified fields
The address  information is  inserted into  the TO  field 
of the Cover Sheet.
The transfer  time to  the device sometimes  becomes 
long because the image data is sent to the device 
multiple times in the case of multi-station 
transmission.
• Cover Sheet with No specified fields (Generic)
The address information is NOT inserted into the 
TO field of the Cover Sheet.
The transfer to the device is done efficiently 
because the image data is sent to the device only 
once and only the address information is sent in the 
case of multi-station transmission. 
						

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Configuration Menu
Document Management 
System Section
Dialing Settings Tab
Specify the local, long distance and Inter-office call 
access numbers. These access numbers are dialed 
before the phone numbers that are registered in the 
Personal Address Book depending on the Call Type 
settings.
Sender Details Tab
Used to identify yourself with various information on the 
Cover Sheet when sending a fax.
PIN Code Tab
Specify the PIN Code settings when required by your 
telephone system.
Some countries do not support this function.
Various Settings Tab
• Device Phone Book
When this box is checked, the phone book data is 
acquired from the device at the time of startup, and 
it is added into the Personal Phone Book. 
When this is used with the client & server, this 
function is effective only with the server PC
The password must be preset for the device in the 
PC Fax Properties for the Network connected 
device.
• Notification Message
Various notices can be set up. 
						

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Send/Receive Log
The transmission and the re ception can be  confirmed.
Send Log/Receive Log
1Click the   icon.
2Send/Receive Log window appears.
Click Send Log and Receive Log to switch between 
the Log windows.
Sta tus column
• Queuing: Send fax is queuing.
• Executing: Transferring the data to the device
• Completed: Transferring the data is completed
Result
• OK: The fax transmission is comp leted 
from the device.
• Error Code: The fax transmission is incomplete 
from the device.
Note:
1. For the Network Device Version of Simple 
Send Only System with the Device Group 2 
(Please refer to the Compatible Models in 
General Description portion of this Operation 
Instructions manual), the Send Log shows 
only when the transfer to the device 
succeeded (R-OK). “The fax sending is 
completed from the device” can be confirmed 
only by the Communication Journal of the 
device.
2. For Network Device Version of the Simple 
Send Only System, the Receiving Log is not 
available.
3. For the Network Device Version of the Simple 
Send & Receive System and Local Device 
Version of Network Shared System, there is 
an Administrator Send Log that can check all 
the client(s) sending transactions. Select 
General User to see the Own Send Log and 
Administrator to see the Administrator Send 
Log. The Administrator Send Log can be 
setup with a password for security. To see the 
Administrator Send Log, Login with 
Administrator mode and check View | 
Displays All Users Send Logs. from the menu  
						

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Send Log/Receive Log
Document Management 
System Section
Save Log
The  Se nd/Receive  Log can be saved to a separate file.
At the default setting, when the log exceeds 999 transactions, the oldest entry is automatically deleted.
The  log can  be saved by following the  steps below.
Manually Saving the Log
1In the Log window, select the log transactions that you 
wish to save and click the [Save Log] icon.
2Select the Folder that you want to save into and click 
the  button.
You can make a new folder by clicking the 
 button.
Note: 
The   button is not available on 
Windows NT/Windows 98.
3Select whether you wish to Delete the Logs after 
saving them.
4The tiff file  data (.tif) and  the transmissio n file log 
information file (.xml) are saved as a set.
The log list files (sendlo g.html/recvlog.html) a re made 
auto matically in the same folder. They can be viewed  
with a Web browser (Internet Explorer 5.5 or better).
OK
New Folder
New Folder 
						

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Send Log/Receive Log
Automa tically Saving the Log
1In the Log window, select Tools | Options from the
menu.
2Option window appears.
Set the Save Log settings accordingly. 
						

							179
Document Management 
System Section
Network Status Monitor
Select Panasonic→Panasonic Document Management System→Net work MFP Ut il iti es→Network
Device Locator 
in Programs from the Start menu.
Upon activation of the Network Device Locator, the attached printers will be automatically searched and
displayed in the list.
List of Contents
Right-click on your device to display the menu.
1.Status Mon itor
Activates the Status Monitor.
2.Configuration Editor
Activates the Network Configuration Editor (see page 190).
3.Addre ss Book Editor
Activates the Address Book Editor (see page 190).
4.Delete
Removes the device from the list.
5.Ren ame
Changes the name of the device.
6.Search
•Device Search
Search the devices manually.
•Device  Se arc h Ranges
Set the conditions to search the devices (see page 180).
7.Create Shortcut
Creates a Shortcut of the program for the selected device.
8.Delete Shortcut
Deletes the selected Shortcut.
Network Device Locator
ItemStatus
Device Name Name of the device.
Location Location of the device.
IP Address IP address of the connected device.
Make/Model Make and model number of the device.
Condition Display of Normal,  Warning, Error, Power  Saving,  etc will be indicated  after the
status of the connected device is detected. 
						

							Network Status Monitor
180
Network Device Locator
Q 
Q Q  Q Device Search Condition
Select Search→Devic e Search Range s from the Device Menu.
1.Panasonic Printers
Select if searching for Panasonic printers only.
2.All Printers
Select if searching for all printers.
3.Add
Add a new search range of IP addresses.
Click the   button and enter the Start IP Address and End IP Address.
4.Edit
Edit the selected IP address range.
5.Delete
Delete the selected IP Address range.
6.Detail
Enter the SNMP community name of the devices to be searched.
Add