Panasonic Uf 9000 Operating Instructions Manual

							91
Document Management 
System Section
Document Manager
Document Manager is an application for managing documents (image files). By utilizing the Document
Manager and Document Viewer (see page 111) in combination, a number of documents (image files) can be
classified, managed, browsed, and edited.
Se lecting Panasonic 
→ Panasonic Document Management System → Docume nt Manage r from
Prog ra ms on the Start menu displays the main window of the Document Manager.
1.Title  Bar
Displays the title of the screen.
2.Me nu Bar
Displays the menus of the Document Manager.
3.Tool Bar
Displays tool buttons of the Document Manager. Tool buttons correspond to functions of the menus in the
menu bar.
4.Folder Window
Displays the folders containing the documents in tree form.
5.Link Icon
Dropping a dragged document onto a link icon will activate the application corresponding to the function
of the icon.
6.Status Bar
Displays information such as the number of documents in a folder, the number of selected documents, file
sizes, etc.
Main Window
Continued on the next page... 
						

							Document Manager
92
Main Window
7.Document Window
Displays a list of documents in the selected folder.
Documents are displayed in thumbnails (reduced images). Page number and   and   buttons are
displayed at the bottom of a thumbnail image for grouped documents (configured with two or more
pages).
• Image data files
A thumbnail image of the document is displayed.
• Application data files
A thumbnail image of the document with its original application icon is displayed (i.e. Word, Excel and
PowerPoint).
Clicking the   and   buttons turns the page on a multi-page document. 
						

							Document Manager
93
Document Management 
System Section
The  Do cumen t Mana ger allows editin g and managin g documents displayed in th umbn ail images by
dragging a nd dropping. Th e function enables various op eratio ns as described  below:
Basic Operations
•Selecting Documents
Clicking thumbnail images in the document window allows 
selection of documents. Dragging a mouse pointer on the 
screen or clicking with the Shift key held down allows 
selecting two or more documents at one time.
•Editing Documents
Double-clicking thumbnail images in the document window 
activates the Document Viewer. In addition, see page 111 for 
details on opening and editing documents.
•Creating Documents
Drag-and-drop any application file into the Document 
Manager to create  a new document. A thumbnail  image file is 
created and the application icon is displayed. 
						

							Document Manager
94
Basic Operations
•Copying/Moving Documents
Dragging a  thumbnail image  from the  document window  and
dropping it onto  a folder in  the folder window  moves the
document to the folder. Drag-and-drop with the Ctrl key held
down to copy a document.
Dragging a document and dropping it onto another document
in a  document folder  results in  grouping the  two documents
together.
Dragging a document and  dropping it on a  link  icon activates
an application corresponding to the function of each icon.
Link icons  are registered  and deleted  by selecting Launch
To Another Application 
→ External Application Setup
from the File menu.
• Dragging a document  and dropping it onto  “Shared Folder”
allows other computers connected to the same network to
access it.
Browse “Shared Folder” for how to create shared folders. 
						

							Document Manager
95
Document Management 
System Section
•Import document (from file)
S electin g Op en from the File men u displays a d ialog box for selecting  files. The dialog box allows
importing image files saved in a computer as documents into the folder.
An attempt to import files that cannot be handled by Document Manager results in displaying an error
shown below. Press OK and verify the file format.
Dragging and dropping a selected document onto a link icon at the bottom of the window activates an
application specified for the link icon, and opens the image file.
The link icons can be Added/Removed by selecting Launch To Another Application 
→ External
Applic ation Setup in the File menu.
The following applications can be specified as destinations of the Document Manager:
- Draw/Graphics software (applications such as MS-Paint, Photoshop etc.)
- OCR software (application such as e-Typist, etc.)
-PC-FAX software
- E-Mail software (MAPI-compatible mail application such as MS-Outlook, Netscape Messenger etc.)
- Others
(Other application software that enables to import an image file.)
NOTE1. Document Viewer provides a function to add various graphics and text to an image.
The graphics and text added to an image are called Annotation. See Annotation  Menu on
page 125 for additional details.
Setting Plug-in 
						

							Document Manager
96
File Menu
•New Folder
Create a  new folder under the  folder that is currently  selected. 
Path of a folder to be created can be specified as required.
•Shared Folder
Create a new shared folder. Documents in the shared folder 
can be shared through the network from different computers.
Note:Set a different folder path for each shared folder if 
multiple shared folders are created on your PC.
•Released Shared Folder
Release the shared folder. Documents in the shared folder 
will be released from a network.
•Open
A file  saved in the computer can  be imported into the folder  as 
a document.
•Save As
A document is saved as an ordinary image file under a 
specified name.
•Rename
Change the name of a document. 
						

							Document Manager
97
File Menu
Document Management 
System Section
•Properties
Displays the file properties.
•Backup
Creates a back up of the documents stored in the selected
folder.
•Acquire Image
•Select Source
These menus are not available for the UF-9000.
•Print
Prints the document selected in the document window. 
						

							Document Manager
98
File Menu
NOTE1.Print Setup specifies printing or not printing annotations edited in the Document Viewer. See
Annotation Menu on page 125 for additional details. •Print Setup (See Note 1)
Specify layout and printing size for a document to be printed.
1.Horizontal Position and Vertical Position
Adjust the printing position on the sheet.
2.Print Size
Select printing in original size or printing in accordance 
with the sheet size.
3.N in 1
Select for printing reduced pages on one sheet.
4.Multiple File Print
Select whether to merge the files when printing if multiple 
files are selected on the Document Manager.
5.Print Annotation
Select to print with annotations.
6.Print Label
Select to print with labels.
7.Print Page Frame
Select to print with page frame.
8.Print Page Number
Select to print with page number.
9.Page Number Format.
Set the page number format. 
10.Rotate To Match Page Size
Select to rotate to match with the page size. 
						

							Document Manager
99
File Menu
Document Management 
System Section
NOTE1. See Setting Plug-in  (page 95) to specify an external application. •Launch To Another Application
Opens  the document selected  in the document  window  with a
specified application.
Selecting External Application Setup displays a dialog box for
adding/changing/deleting applications. (See Note 1)
Clicking the Add button displays the Add External Application
dialog box.
1.Name
If an external application is specified, the name in this field
appears on the link icon.
2.Application Type
Specify the application type.
3.Program File
Specify the execution file and the path of the application.
4.MAPI Compliant
Check here if the e-mail application is compatible with MAPI.
5.Printer
Specify the printer driver if selecting PC-FAX/Printer on the
Application Type. 
						

							Document Manager
100
File Menu
Click the   button to set the detail parameters when 
launching with an application.
1.Annotation
Select Paste when launching with annotations.
Select Paste Label if launching with Label Annotation.
2.File Format
Set the file format when launching with an application.
3.Compression
Set the compression mode when launching with an 
application.
4.Image Quality
Adjust the image quality when the JPEG file format is 
selected.
5.Image Type
Set the image type.
6.Halftone
Set the halftone mode when the Internet Fax TIFF file format 
is selected.
7.Resolution
Set the data resolution when launching with an application.
8.Paper Size
Set the paper size when the Internet Fax TIFF file format is 
selected.
9.Correct
Select Eliminate Noise or Correct Skew.
10.Original Document
Select whether to update the attached original file if the file is 
edited within the application, 
11 .Parameter
Set the parameter when opening an application.
12.Transmission Check Message
Select whether to show a verification message when sending 
a data to the application.
13.When Opening xx Number of Windows
Set the number of application windows to open. If the file 
requires a number of the application windows to open, a 
verification message is displayed before the file is opened.Open Details