Oce ColorWave 600 User Manual

							Create print jobs
Create, manage and print jobs
Introduction
In a normal workflow environment you can identify several components that enable you
to create, manage and print jobs.
Illustration #
Application
Component
Function
Nr
•'Océ 
Publisher Express'
• Access 
to 'Queue' and 'Mailbox'
Océ 
Express
WebTools
Create
jobs
Manage
jobs
1
•'Océ 
Publisher Select'
• Océ 
Windows ®
 Printer Driver
• Océ 
PostScript ®
 3 Driver
Workstation / serv-
er
Océ 
ColorWave
600
Print jobs
2
•Access 
to 'Queue' and 'Mailbox'
'Printer operator
panel'
Manage
jobs 3
Chapter 5
 - Use the printing system 191Create, manage and print jobs
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							Note:
You can find detailed information about Océ job submission applications and Océ
printer drivers
 in
• the

 Océ Windows ®
 
Printer Driver Online Help
• the
 Océ Windows ®
 
Printer Driver User manual
• the Océ
 
PostScript ®
 3 Driver Online Help
• the
 'Océ Publisher Select' Online Help
• the

 'Océ Publisher Select' User manual Chapter 5
 - Use the printing system192Create, manage and print jobs
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							Set up print jobs
What you need to know before you send your print jobs
Definition
Before you send print jobs to the Océ ColorWave 600, remember the following.
• The 
values defined in the Océ Express WebTools are default values for the general
system behavior.
 You can define a number of job settings in the Océ printer drivers
or 

the Océ job submission tools. The settings defined in the printer drivers or the job
submission tools always overrule the settings defined in the Océ Express WebTools.
• Make sure

 that 
you define the correct print setting mode for your job.
(see
 ‘Set the 'Print Setting' ’ 
on page 317)
• Make
 sure that 
you define and load the correct media for your job.
(see
 ‘Overview of the media related settings’  
on page 280)
• Make
 sure that you define the correct job settings. For example, orientation, rotation,
and media type.
Note:
When the requested media type is not available on the printer, the printer will give a
media request. Depending on the 'Media request time-out' settings in the Océ Express
WebTools 
(see ‘Configure the 'Media request time-out' ’ on page 121), the printer waits
until 
the media is loaded or the print job will be sent to the queue (hold to) after the
time-out 
has expired. Chapter 5
 - Use the printing system 193What you need to know before you send your print jobs
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							The 'Smart Inbox' and Jobs Queue concept
Definition
You can use the 'Smart Inbox' for customized job management. #
The Smart Inbox
The Jobs Queue
Concept
Personal mailboxes
Production belt
Metaphor •
send 
jobs to the system
• organize jobs
•
get 

the job printed as soon as
possible
User intention
•keep together sets of docu-
ments 
from various origins
• organize 
documents over var-
ious 
Smart Inboxes, to easily
retrieve
 jobs
• reprint 
jobs or change set-
tings of
 jobs that 
are already
sent to the printer
•
get feedback

 of printer
progress
• cancel requests
• change priority

 (local)
Used 
to
Jobs in a Smart Inbox You can
 
use Smart Inboxes to manage your jobs. When you open the 'Jobs' tab in the
Océ Express WebTools the Smart Inbox section displays an overview of the Smart Inboxes.
Define one or more Smart Inbox names that allow you to easily organize and access your
jobs.
All print jobs sent via printer drivers, applications or one of the Océ Publisher job sub-
mitters are

 
placed in a Smart Inbox. In the printer driver, application or job submitter you can 
select the Smart Inbox you
want 
tot print to. The 'Preferences' - 'System properties' - 'Job management' - 'Override
destination of print jobs' setting determines if a job can also 
be sent to the job queue Chapter 5
 - Use the printing system194The 'Smart Inbox' and Jobs Queue concept
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							immediately. When a print job is kept in the Smart Inbox and you can start the print job
manually on the user panel or in the Océ Express WebTools.
Smart 
Inbox functionality 'View job information'
To view the job information click on the job name in the Smart Inbox.
'Delete'
To delete

 a job from the Smart Inbox select the job and click 'Delete'.
'Edit'
To

 edit the job settings of a job select the job and click 'Edit'. A window opens where
you 
can change a limited number of job settings.
'Print'
To 
print a job select the job and click 'Print'. The job is copied into the Job Queue. The
job remains in the Smart Inbox. The 'Preferences' - 'System properties' - 'Job management'
- 'Keep completed jobs in 
the Smart Inbox' setting determines if jobs that have been
printed will
 be kept in the Smart Inbox for reprint or not.
Note:
The icon in front of the job name provides status information about the job. Detailed
information about
 the status is displayed in the tooltip.
Note:
When a Smart Inbox contains many jobs you can sort the jobs by clicking on a column
name (for example:'Job name' or 'Time created'). You can also change the display method
of the jobs in 
the Smart Inbox. Select 'List view' if you want to display all jobs. Select
'Group
 
view' if you want to display only the groups of your sort criterion in the Smart
Inbox. 'Delete all'
If you click 
'Delete all' in the 'View all' Smart Inbox all jobs are deleted from all Smart
Inboxes.
Note:
The 'View all' Smart Inbox is only available if you enable the 'Preferences' - 'System
properties' -
 'Job management' - 'Display a view on all Smart Inbox jobs' setting. Chapter 5
 - Use the printing system 195The 'Smart Inbox' and Jobs Queue concept
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							Job Queue functionality
'View job information'
To view the job information click on the job name in the queue.
'Top'
To 
increase the print priority of a job in the queue you can select the job and click 'Top'
to 
place the job on top of the queue.
'Delete'
To delete
 a job from the Job Queue 
select the job and click 'Delete'.
'Delete
 all'
To empty the Job Queue 
completely click the 'Delete all' button.
Note:
The icon in front of the job name provides status information about the job. Detailed
information about
 the status is displayed in the tooltip.
Note:
When a job is printed, the job is removed from the Job Queue. Chapter 5
 - Use the printing system196The 'Smart Inbox' and Jobs Queue concept
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							Use Smart Inboxes in a multiple-user environment
Introduction A multiple-user environment is a working environment where users directly send jobs to
the printer and collect their own prints. In this environment it is important for a user to
have easy access 
to his personal jobs.
Illustration How to set up the Smart Inboxes in a multiple-user environment
1.Open 

the 'Preferences' - 'System properties' tab en select 'Edit' in the 'Job management'
bar.
2. Enter the following values (example). #
Value
Setting 'Restrict 
remote actions on jobs to the
operator' 'Display a view on all Smart Inbox jobs'
'Keep completed jobs in the Smart Inbox'
For example: 8 
hours'Expiration time-out for Smart Inbox
jobs'
Chapter 5
 - Use the printing system 197Use Smart Inboxes in a
 multiple-user environment
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							Use Smart Inboxes in a repro environment
Introduction A repro environment is a working environment where a repro operator handles all the
jobs. 
In this environment the repro operator can use the 'Smart Inbox' to organize his
daily work.
Illustration How to set up the repro workflow
1.Open the 'Preferences' - 'System properties' tab en select 'Edit' in the 'Job management'
bar.
2. Enter the following values (example). #
Value
Setting 'Restrict 
remote actions on jobs to the
operator' 'Display a view on all Smart Inbox jobs'
'Keep completed jobs in the Smart Inbox'
For example: 8 
hours'Expiration time-out for Smart Inbox
jobs'
Chapter 5
 - Use the printing system198Use Smart Inboxes in a
 repro environment
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							Use Smart Inboxes in a multiple-user and repro environment
Introduction
A multiple-user and repro environment is a working environment where both users di-
rectly 
send jobs to the printer and collect their own prints and the system is also used by
a repro operator. In this environment it is important for a user to have easy access to his
personal jobs, but it is also important for the repro operator to have an overview of all
jobs.
Illustration How to set up the end-user and repro workflow
1.Open the 'Preferences' - 'System properties' tab en select 'Edit' in the 'Job management'
bar.
2. Enter the following values (example). #
Value
Setting 'Restrict 
remote actions on jobs to the
operator' 'Display a view on all Smart Inbox jobs'
'Keep completed jobs in the Smart Inbox'
For example: 8 
hours'Expiration time-out for Smart Inbox
jobs'
Chapter 5
 - Use the printing system 199Use Smart Inboxes in a
 multiple-user and repro environment
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							Open or create a Smart Inbox
Open or create a Smart Inbox in the 'Smart Inbox' section 1.Select the

 'Jobs' tab.
2. In the

 'Smart Inbox' section click 'Open Smart Inbox'.
3. Click 
on the blank field to open a drop-down list with all Smart Inboxes available on
your 
system that contain one or more jobs. You can open an existing Smart Inbox from
the list
 or you can 
type the name of a new Smart Inbox.
4. Press 
Enter  or click on 'Smart Inbox'.
The 
Smart Inbox is now displayed in the 'Smart Inbox' section.
Open 
or create a Smart Inbox in Océ Publisher Express
1. Select the

 'Jobs' tab.
2. Click 
on 'Create new job' in the Océ Publisher Express section.
3. In the
 'Workflow' section click on the Smart Inbox field to 
open a drop-down list with
all 
Smart Inboxes available on your system that contain one or more jobs. You can open
an existing Smart Inbox from the list or you can 
type the name of a new Smart Inbox.
4. Click 
'Ok' to send the print job to the Smart Inbox. The 
Smart Inbox is now displayed in the 'Smart Inbox' section.
Chapter 5
 - Use the printing system200Open or create
 a Smart Inbox
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